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Meet and Greet Life Event Happenings?
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Records Area Mission Statement The Records Area mission is to process the paperwork necessary to foster the recruitment, advancement and retention of infinitely qualified individuals while promoting and encouraging the diversity required to have a representative employment population; to provide the structure to sustain a work environment conducive to unbiased treatment in a timely, confidential and accurate manner. |
If You Move...
In General
What |
Change your address and forward your mail |
When |
As soon as you have your new address |
How |
Forward your mail - Postal Service Online Address Forward |
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Due to security issues; if you need to change your home address please bring a picture ID and come to the Human Resources Department, located in Paul B. Johnson Commons, East. We will have you complete a simple form to accommodate your request. |
To Update your Retirement Account
PERS: Public Employees' Retirement System
What |
Change your address with PERS |
When |
As soon as you know your new address |
How |
Download & complete the PERS Change of Address – return to HR |
ORP: Optional Retirement Program
What |
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Contact your ORP vendor and change your address directly with them. |
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When |
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As soon as you know your new address |
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How |
ING |
Douglas Atkinson 800.818.3266 or http://www.ingretirementplans.com | |
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VALIC - Ken Parkinson 662.801.7937 or 1.800.448.2542 ext 88345 or http://www.aigvalic.com |
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To Update Health/Life Insurances
What |
Change your address with the Health Plan of Mississippi and any additional insurances (dental, cancer, etc.) |
When |
As soon as you know your new address |
How |
Download & complete this form for all coverages except health ( Benefits Info Change ) |
| Download & complete this form for Health coverage (Health Insurance Application) * complete Sections A, B, C, D (if applicable) & E (please note you must sign in Section B) and bring form to Human Resources. | |
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Return to HR |
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Back to the top.... |
If You Add a Child to Your Family (by birth, adoption, or foster care)…
What |
Contact the HR Office (7431) to change your tax withholding status, if you choose. Or you can download a W-4 Form and a State Tax Form . |
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Make the appropriate changes to your benefits. A birth certificate or adoption papers are required for documentation. |
Health Insurance
Please provide proper documentation (birth certificate, adoption papers, etc.)
What |
Add the child to your health insurance and/or dental insurance (if you choose) |
When |
Within 30 days of the date of birth/date of adoption |
How |
Download the Health Insurance Application to add the child. * complete Sections A, B, C, D (if applicable) & E (please note you must sign in Section B) and bring form to Human Resources. |
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Download the Dental Application form to add the child to your dental insurance & bring to Human Resources. |
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Return to HR OR call HR (7431) and request an appointment time to complete the application |
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What |
Change your beneficiary designation for your retirement ( if you choose). |
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When |
Anytime during the year |
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How |
Download, complete and Return to HR : PERS Beneficiary Change |
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What |
If you are not enrolled in a Flexible Spending Account, you may want to enroll in the:
If you already participate in an FSA, you may want to:
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When |
Within 30 days of the date of birth/adoption/legal guardianship. |
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How |
Complete and Return to HR: FSA Change/Add Form |
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What |
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When |
Anytime during the year: AETNA/State Group Life Within 30 days Unum |
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How |
Download, complete and Return to HR the forms you need to change beneficiaries:
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Back to the top.... |
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Employment & Training Area |
Introducing the Employment Area, from L to R, |
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Employment Area Mission Statement The Employment Area is dedicated to providing excellent customer service to all applicants, students, and University employees by promoting the recruitment, selection, and employment of highly qualified and diverse employees. Our department serves as a consultant to all University departments regarding their personnel requisitions, job searches, advertisements, interviews, pre-employment background checks and hiring. Our office also provides temporary clerical services through our Rebel Reserves. Furthermore, our office is responsible for all aspects of Student Employment .
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Training Area Mission Statement The Human Resources Training and Development employees are here to enhance the University of Mississippi faculty and staff. Our primary goal is to offer University employees, regardless of title or education, an opportunity for continual growth. Our Seminars Teach an Array of Resources and Skills to improve not only the individual's job performance but also the individual as a whole. The department motto is to never stop "Reaching for the STARS." We will do our best to instill this motto into every University employee. |
If Your Spouse Changes Employment…
In General
What |
Contact the HR Office (7431) to change your tax withholding status, if you choose. Or you can download a W-4 Form and a State Tax Form . |
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Make the appropriate changes to your benefits. |
Health Insurance:
What |
Add/Drop dependents with the health insurance and/or dental insurance (if you choose) |
When |
Within 30 days of the date of hire/termination |
How |
Download the Health Insurance Application to add/drop dependents * complete Sections A, B, C, D (if applicable) & E (please note you must sign in Section B) |
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Download the Dental Application to add/drop dependents to your dental insurance |
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Return to HR (fax 915.5836 or campus mail to Johnson Commons) OR call HR (7431) and request an appointment time to complete the application |
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What |
Change your beneficiary designation for your retirement( if you choose). |
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When |
Anytime during the year |
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How |
Download, complete and Return to HR : PERS Beneficiary Change
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What |
If you are not enrolled in a Flexible Spending Account, you may want to enroll in the:
If you already participate in an FSA, you may want to:
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When |
Within 30 days of the change in employment status |
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How |
Complete and Return to HR: FSA Change/Add Form |
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Life Insurance |
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What |
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When |
AETNA/State Group Life: Anytime during the year UNUM: Within 30 days |
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How |
Download, complete and Return to HR the forms you need to change beneficiaries: Back to the top.... |
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If You Need an Extended Leave of Absence ...
In General
What |
Let your department know when you are leaving |
When |
As soon as you have a firm ‘last day' |
How |
Contact your supervisor and provide an address where leave of absence paperwork can be sent. Make sure your department processes an E-Form 3 for you. |
Benefits
What |
Leave of absence paperwork will be mailed to you – complete and return to HR |
When |
Within 15 days of receipt |
How |
As long as you are on paid leave premiums for your benefits will continue coming out of your paycheck. When/if you go on leave without pay (LWOP) you will receive information about continuing your insurances while on leave. You will be responsible for paying for all premiums for insurances you wish to keep. All continuation of insurance coverage paperwork and bills for continuation coverage will be sent to the address you provided. Complete and Return to HR within 15 days of receipt if you want to continue insurance coverages. If you do not receive leave of absence paperwork within 15 days of starting your leave, contact HR at 662.915.7431 to obtain a copy. |
Note: Your leave of absence paperwork will indicate if your leave is related to FMLA (Family Medical Leave Act) and/or Worker's Compensation. Additional information regarding these types of leave will be included in your paperwork. If you feel that your leave should be FMLA or WC related and your leave paperwork does not indicate this, please contact HR (662.915.7431).
If You Are Leaving the University….
In General
What |
Let your department know when you are leaving |
When |
As soon as you have a firm ‘last day' |
How |
Contact your supervisor and provide an address where termination paperwork can be sent. Make sure your department processes an E-Form 3 (eform) for you. |
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Benefits
What |
COBRA paperwork will be mailed to the address you provided; look for this paperwork in the mail, complete and return if necessary |
When |
Within 60 days of your ‘last day' |
How |
All continuation of insurance coverage paperwork and retirement paperwork will be sent to the address you provided. Look for this paperwork and complete and Return to HR within 60 days if you want to continue insurance coverages. If you do not receive COBRA paperwork within 30 days of termination, contact HR at 662.915.7431 to obtain a copy. |
Leave Time
What |
You will be paid for up to 240 hours (30 days) of unpaid personal leave. (NOTE: Faculty do not accrue personal leave; Remaining Major Medical leave is reported to PERS to be credited as Service Time; ORP does not use service time to determine benefits, therefore remaining leave is not reported) |
When |
Within 60 days of your ‘last day' |
How |
You will receive a check in the usual way you receive your paycheck, i.e., direct deposit or through the mail. Note: Termination pay is subject to regular income taxes and retirement deductions. Normally, you will receive your leave payment the pay period after you receive your final payroll check. |
Retirement
PERS: Public Employees' Retirement System
What |
You may a) leave your retirement contributions in the PERS system |
When |
At any time |
How |
You will receive retirement paperwork with your COBRA notification. Complete the provided form and Return to HR. (Also available on the PERS website- PERS Refund/Rollover Form )
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ORP: Optional Retirement Plan
What |
a) leave your retirement contributions with your
vendor(s)
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When |
At any time |
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How |
Contact your agent(s) |
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ING |
Douglas Atkinson 800.818.3266 or http://www.ingretirementplans.com.
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TIAA-CREF: |
Cheryl Leonard-Peeples http://www.tiaa-cref.org |
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VALIC |
Ken Parkinson 662.801.7937 or 1.800.448.2542 ext 88345 or http://www.aigvalic.com Back to the top.... |
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Benefits & Compensation Area
Introducing the Employee Relations Area: from L. to R. LaTonika Johnson, Jamie Derrick, Betty Barron, Pam Johnson (Assistant Director of Benefits and Compensation), and Carol Van Besien (not pictured) |
The Benefits Area will provide courteous, quality customer service to all employees while being knowledgeable of University employee benefit programs. We will work to insure the accuracy of all employee benefit enrollment information and protect the privacy of the employee. We will, to the extent of our ability, assist all employees with the resolution of disputes between the employee and benefit vendor(s) to yield amicable results.
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Compensation/Classification Area Mission Statement The Compensation/Classification Area assists departments and employees by providing guidance and advice to ensure that, through the reclassification of existing positions and the establishment of new positions, jobs are classified accurately, with interdepartmental continuity, and in accordance with University, state, and federal regulations. This group focuses on establishing salaries that are equitable and adhere to the University's Variable Compensation Plan in the spirit of increasing morale, motivation, and productivity in an effort to retain high quality, experienced personnel. |
If You Are A New Employee (or become Benefits Eligible)…
In General
What |
HR or your department will notify you of a time to meet with HR for general paperwork |
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When |
As soon as hiring paperwork is completed |
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How |
Meet with HR at this time for initial paperwork, and benefits information will be given to you as well |
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| At your convenience an appointment will be scheduled with the HR Specialist assigned to your alpha range. | |||
Doris Williams (662.915.7600) is assigned alpha range A - G |
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Ann Hitchcock (662.915.7276) is assigned alpha range H - O |
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Robin Russell (662.915.1533) is assigned alpha range P - Z |
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Benefits
What |
Sign up for benefits |
When |
Within 30 days of your date of hire |
How |
Complete the online orientation ( http://www.olemiss.edu/depts/HR/orient/welcome.html ) Complete the paperwork for the benefits you are interested in (note: retirement is mandatory, as are the applications for Health and Group Life Insurance) Attend your scheduled paper completion session (these are offered the 1 st and 3 rd Wednesday and the 2 nd and 4 th Tuesday at 9 am ). If you have a scheduling conflict that prevents you from attending your scheduled session please notify us in advance of that date. If you have any questions, you should contact HR at 7431. Additional questions can be answered at paper completion session, and you will submit all paperwork at this session for processing.
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Leave Time
What |
You will begin accruing leave time according to your employee group |
When |
After your first full month |
How |
Your leave accrual will be noted on your paystub. |
Retirement
PERS: Public Employees' Retirement System
What |
Enroll in a retirement plan |
When |
Within 30 days of your date of hire (During benefits enrollment) |
How |
Complete the retirement paperwork and submit to HR during Paper Completion |
ORP: Optional Retirement Plan
What |
Enroll in a retirement plan |
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When |
Within 30 days of your date of hire |
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How |
Complete enrollment forms and submit to HR during Paper Completion Also complete company specific enrollment forms and submit to HR Contact your agent(s) for application (this application shows your investment choices) |
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ING |
Douglas Atkinson 800.818.3266 or http://www.ingretirementplans.com |
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TIAA-CREF: |
Cheryl Leonard-Peeples 1.800.842.2003 Application included in ORP packet received from HR during initial processing |
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VALIC |
Ken Parkinson 662.801.7937 or 1.800.448.2542 ext 88345 or http://www.aigvalic.com Back to the top.... |
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If You Get Married/Divorced...
In General
What |
Change your address and forward your mail, if necessary Change your name with the University and your benefits, if necessary |
When |
As soon as you have your new address and/or social security card |
How |
Forward your mail - Postal Service Online Address Forward |
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Due to security issues; if you need to change your home address please bring a picture ID and come to the Human Resources Department, located in Paul B. Johnson Commons, East. We will have you complete a simple form to accommodate your request. At this time you can also change your Emergency Contact information and change your direct deposit if necessary. Due to security issues; if you need to change your direct deposit please bring a picture ID and a voided check and come to the Human Resources Department. They will have you complete a simple request form and then they are happy to accommodate your request. |
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Download & complete this form for all coverages except health (Benefits Info Change ) Send through campus mail to: |
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Or fax to 915.5836 NOTE: Have your department process an E-Form 3 to change your name (you will need your new social security card for this) |
Health Insurance
What |
Add/drop dependents from your health insurance |
When |
Within 30 days of the date of marriage/divorce |
How |
Download the Health Insurance Application to add/drop dependents. * complete Sections A, B, C, D (if applicable) & E (please note you must sign in Section B) |
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Download the Http://www.deltadentalins.com/enrollment.pdf form to add/drop dependents to your dental insurance |
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Return to HR OR call HR (7431) and request an appointment time to complete the application |
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Retirement |
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What |
Change your beneficiary designation for your retirement ( if you choose). |
When |
Anytime during the year |
How |
Download, complete and Return to HR: PERS Beneficiary Change
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Flexible Spending Accounts (FSAs) |
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What |
If you are not enrolled in a Flexible Spending Account, you may want to enroll in the:
If you already participate in an FSA, you may want to:
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When |
Within 30 days of the date of marriage/divorce. |
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How |
Complete and Return to HR: FSA Change/Add Form |
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What |
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||
When |
AETNA/State Group Life - Anytime during the year: UNUM: Within 30 days |
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How |
Download, complete and Return to HR the forms you need to change beneficiaries:
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Other Coverages (i.e., Cancer, AD&D, etc.)
What |
You may want to add/drop dependents You may want to elect coverage You may want to drop coverage |
When |
Within 30 days of the marriage/divorce |
How |
Complete the necessary forms and return to HR (contact HR at 7431 with questions): Accidental Death & Dismemberment Application Back to the top.... |
If Your Dependent Passes Away…
Health Insurance
What |
Drop dependents from your health insurance |
When |
Within 30 days of the date of death |
How |
Download the Health Insurance Application to drop dependents. * complete Sections A, B, C, D (if applicable) & E (please note you must sign in Section B) |
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Download the Http://www.deltadentalins.com/enrollment.pdf form to drop dependents to your dental insurance You will need a copy of the death certificate to make changes |
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Return to HR OR call HR (7431) and request an appointment time to complete the application |
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Retirement |
|
What |
Change your beneficiary designation for your retirement ( if necessary). |
When |
Anytime during the year |
How |
Download, complete and Return to HR: PERS Beneficiary Change
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|
|
What |
If you are not enrolled in a Flexible Spending Account, you may want to enroll in the:
If you already participate in an FSA, you may want to:
|
When |
Within 30 days of the date of death |
How |
Complete and Return to HR: FSA Change/Add Form |
Life Insurance |
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What |
|
When |
AETNA/State Group Life: Anytime during the year Unum: Within 30 days |
How |
Download, complete and Return to HR the forms you need to change beneficiaries: To file a claim on dependent life insurance you have, contact HR at 915.7431 |
Other Coverages (i.e., Cancer, AD&D, etc.)
What |
You may want/need to drop dependents You may want/need to elect coverage You may want/need to drop coverage |
When |
Within 30 days of the date of death |
How |
Complete the necessary forms and return to HR (contact HR at 7431 with questions): Accidental Death & Dismemberment Application Back to the top.... |
If Your Dependent Turns 19…
Health Insurance
What |
You may need/want to change your health and dental insurance coverages |
When |
Within 30 days of the dependent's birthday |
How |
If the dependent is a full time student, you can provide proof of enrollment, and the dependent can remain on your insurance until the age of 25. You should contact the Registar's Office at the College/University/School they attend for this verification. Provide a copy of this verification to HR for forwarding. If your dependent is NOT a full time student, or you no longer want to cover the dependent on your health insurance, you should complete this application to drop them from coverage: Health Insurance Application (note: you will need to complete Sections A, B, C, & E and sign in section B) Please complete this form to drop the dependent from dental insurance: Http://www.deltadentalins.com/enrollment.pdf Return completed forms to HR (fax to 5836 or mail to Johnson Commons) Back to the top.... |
If Your Dependent Turns 25…
Health Insurance
What |
The dependent is no longer eligible for health or dental insurance |
When |
At the end of the birthday month (i.e., if the dependent turns 25 on 3/2, coverage ends 3/31 |
How |
COBRA notice will be given if you need to continue coverage. If you do not receive COBRA notification within 30 days of the loss of coverage you should contact BCBS at 1-800-709-7881 You should complete this form to notify HR and BCBS of your ineligible dependent: Health Insurance Application (note: you will need to complete Sections A, B, C, & E and sign in section B) Please complete this form to drop the dependent from dental insurance: Http://www.deltadentalins.com/enrollment.pdf Return completed forms to HR (fax to 5836 or mail to Paul B. Johnson Commons, east) Back to the top.... |
If Your Dependents Lose Coverage
Health Insurance
What |
Loss of Coverage is a Qualifying Event and you can add them to your insurance |
When |
Within 30 days of the loss of coverage |
How |
Complete the add application: Health Insurance Application (note: you will need to complete Sections A, B, C, & E and sign in section B) Provide HR with a copy of the Certificate of Credible Coverage from the previous insurance (these are usually sent when coverage terminates, but you may have to call the company and request one if you do not receive it in a timely manner). This allows your dependent to be added the day after the other insurance expires. Back to the top.... |
If You Are Getting Ready to Retire…
In General: PERS
What |
Obtain a retirement estimate from PERS or HR |
When |
As soon as you have a firm idea of your ‘last day' |
How |
Contact PERS (1.800.444.7377) for a retirement estimate, Use their online Benefits Estimator – http://www.pers.state.ms.us/ OR Contact HR (7431) |
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Initial Retirement Paperwork – PERS
What |
Contact HR to begin completing retirement paperwork |
When |
Six months before your retirement date |
How |
Contact HR at 7431 to set up an appointment for initial paperwork. You will need: a copy of your birth certificate, a copy of your intended beneficiaries' birth certificate(s) Note: You will be given the opportunity to make decisions about continuing your benefits while you complete the retirement paperwork. However – you will only be able to continue covering dependents that are currently covered, i.e., you will not be able to add dependents when you retire. You should add dependents that need to be covered for retirement during the preceding Open Enrollment period. |
Leave Time
What |
You will be paid for up to 240 hours (30 days) of unpaid leave. NOTE: Remaining leave is reported to PERS to be credited as Service Time; ORP does not use service time to determine benefits, therefore remaining leave is not reported) |
When |
Within 30 days of leaving the University |
How |
Make sure your department processes an E-form 3 – this is the signal to process your departure. You will receive a check in the usual way you receive your paycheck, i.e., direct deposit or through the mail. Note: Termination pay is subject to regular income taxes and retirement deductions. |
Retirement ORP: Optional Retirement Plan
What |
Contact your retirement vendor if you have questions |
||||||
When |
At any time |
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How |
ING |
Douglas Atkinson 800.818.3266 or http://www.ingretirementplans.com |
|||||
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TIAA-CREF: |
Cheryl Leonard-Peeples 1.800.842.2003 |
|||||
|
VALIC |
Ken Parkinson 662.801.7937 or 1.800.448.2542 ext 88345 or http://www.aigvalic.com
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Back to the top.... |
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Payroll Area |
Introducing the Payroll Area, from L to R, Kathy McCluskey, Al Fenger and Cheri Provence. |
Payroll Area Mission Statement The Payroll Area is committed to courteous, friendly, and dependable service in order to meet all employee needs. We are dedicated to providing accurate and timely payment to all faculty, staff, and student employees in an efficient manner. We will insure that all necessary data, records and reports are maintained and submitted in accordance with regulatory standards.
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Payroll Questions/Address Changes...
W-2 Form
What |
W- 2 Form |
When |
As needed |
How |
Contact Kathy McCluskey @ 662.915.7079 or Cheri Provence @ 662.915.7068 to let them know what your problem is and they will advise as to what you need to do. |
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Due to security issues; if you need a replacement W – 2 then you need to bring a picture ID and come to Payroll located in the Human Resources Department and they will be happy to accommodate your request. |
Payroll Check
What |
Payroll Check |
|
Due to security issues; for any problem regarding your payroll check you will be instructed to bring a picture ID and come to the Human Resources Department located in Paul B. Johnson Commons, East. They will help resolve the problem as quickly as possible. |
When |
As needed |
How |
Contact Kathy McCluskey @ 662.915.7079 or Cheri Provence @ 662.915.7068 to let them know what your problem is and they will advise as to what you need to do. |
Direct Deposit
What |
Direct Deposit |
When |
As needed |
How |
Due to security issues; if you need to change your direct deposit please bring a picture ID, a voided check and come to Human Resources located in Paul B. Johnson Commons, East. We will have you complete a simple request form to accommodate your request |
Change of Home Address
What |
Change of Home Address |
When |
As needed |
How |
Due to security issues; if you need to change your home address please bring |