GENERAL
You are eligible for a travel advance for any trips outside Mississippi. The advance is available one week before departure date. The maximum amount available is 80% of the estimated cost of the trip minus any expenses prepaid by or charged to the University (registration fees, airline tickets etc.).

Beginning September 1, 2000 travel advances will be handle through SAP's travel module (advances will continue to be picked up in the Bursar's office as usual through August 31). Employees must note on their travel authorizations that they wish to receive an advance.  A check or direct deposit will be issued to the employee.  In order to receive the advance prior to the beginning date of the trip, it is imperative the approved travel authorization be in the Procurement Services office two weeks before the start of the trip.  An employee will not have the option of walking through the authorization and picking up a check.

If you received a travel advance, the travel clerk will first apply your reimbursement to your advance. If your reimbursement exceeds the amount advanced, you will receive a check for the difference. If the reimbursement does not exceed the amount advanced, you owe the difference.  The difference will be deducted from your next reimbursement or deducted from the next scheduled payroll if no other reimbursements are outstanding.  It is your responsibility to clear the advance. If the advance is not cleared within 60 days after the date of returning from the trip, the uncleared portion of the advance will be deducted from your salary check.