PROCEDURES

Once your supervisor approves your Travel Authorization, you have the option to make your travel arrangements with one of the state travel agencies.

When you make travel arrangements through a state travel agency, please use the following procedures:

To get the lowest possible fare, you should try to book airline travel as far in advance as possible.

When hotel rooms are blocked for a conference, seminar, etc., and a special discounted hotel rate is available, you can make the hotel reservation yourself and not go through the state travel agency. When you file for reimbursement, please attach a copy of the conference brochure which lists the discounted hotel rate to the Travel Voucher.

Sometimes a special airline discount rate is negotiated for a specific conference. To benefit from the lower fare, you must purchase the ticket from a certain airline or travel agency. Make sure their special rate is lower than the state rate.  You have the option to call a state travel agency and ask them to match the rate or find a lower one.