GENERAL
Lodging expenses will vary with the area traveled. All expenses must be necessary and reasonable. Government rates must always be used if it is the lowest rate available. The rate must be confirmed at the time the reservations are made and again at check-in.

You must document hotel or motel expenses with a paid itemized original bill. An itemized paid receipt is required for lodging booked through the internet. EXPRESS CHECK-OUT RECEIPTS WHICH DO NOT PROVIDE AN ITEMIZED HOTEL BILL ARE NOT ACCEPTABLE DOCUMENTATION FOR REIMBURSEMENT.

If you stay with a relative or friend, you should footnote your travel voucher by explaining why you do not have a hotel/motel receipt.

Lodging at other than hotels or motels (apartments, dormitories, etc.) may be used when they result in a lower cost. Payment to an individual for staying in a private home is not allowed.

You may use a State Contracted Travel Agency to make your lodging arrangements. A handling fee is charged for their services.