INTERNATIONAL TRAVEL
Travel outside the continental United States (Canada, Hawaii and Mexico are outside) requires approval by the Governor and the State Department of Finance and Administration regardless of the source of funding for the trip.

Travel Authorization forms and Request for Approval of International Travel forms are due in the Procurement Services Office at least 60 days before your departure date. The Request for Approval of International Travel forms can be obtained from your Vice Chancellor's office. Both forms must be signed by your Vice Chancellor and the Chancellor. You should coordinate foreign travel requests with your Vice Chancellor's office and the Procurement Services Office to insure compliance with State Law.

A state contracted travel agency can (but not required) make international travel arrangements including airfare, lodging and rental car services. They can provide information and assistance for visas, passports, and inoculations if needed. Any changes made in travel arrangements after departure from the continental United States are the responsibility of the traveler.

TIP
Make sure to include all expenses that will be reimbursed by the University on your Request for Approval of International Travel form. If expenses exceed the total on the form and you are to be reimbursed for them, an amended Request for Approval of International Travel will have to be filed and the entire approval process will have to be repeated.

TIP
When filing for reimbursement for an international trip you must include a copy of the official exchange rate that you used to convert the foreign monies to U.S. dollars.