RENTAL CAR
If
you choose a State
Travel Agency to make rental car reservations with the rental agency,
the state travel agency will send you a confirmation of the reservation
and the rate. If you arrive at your destination and find a more economical
rate with another agency, you my use that agency without approval from
the state travel agent. Make sure that you know all charges that
will be assessed by the other rental agency. You may find that after
paying for insurance, what seemed to be the lower cost may actually be
much more. To document the lower rate when you file for reimbursement,
attach the original confirmation from the state travel agent and the receipt
for the actual car rented to the Travel Voucher.
The state's car rental contracts are with Budget for rentals originating out of state and with Enterprise for rentals originating in state. The Mississippi corporate ID number for Budget it is T243900 and for Enterprise it is TL7970. These numbers should be used in order to obtain the free Collision Damage Waiver/Loss Damage Waiver insurance coverage offered under the State contract. Always ask the rental car company at the time of rental if the rental includes CDW/LDW insurance.
The University will allow use of rental cars when there is a demonstrated cost saving over other modes of transportation, and use of the rental car is not strictly for your convenience. The following conditions justify use of rental cars: