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Rental Policies & Rental Rates

The Department of Campus Recreation oversees and manages the following indoor and outdoor facilities: Turner Center, Turner Center Tennis Courts, Blackburn-McMurray Outdoor Sports Complex, and Stadium (Baseball) Tennis Courts. All reservation information provided pertains to rental/use of one or more of the above.

The Department of Campus Recreation reserves the right to refuse use to any group due to conflicts with upcoming events, field conditions, history of non-payment, or history of abuse to facilities.

If a facility reservation request is submitted, even in the appropriate time, it does not guarantee approval of the request. If approved, a confirmation email will be sent to the contact person. If an email address is not available, the contact person will be contacted via telephone.

To assist in requesting facility reservations you can get a Facility Request Form at the following link (.pdf) - Facility Request Form

Policy and Priority of Reservations
No organized activities except those sponsored or approved by the Department of Campus Recreation (DCR) are allowed to use the recreation facilities within the Turner Center, or the Outdoor Sports Complex. Any group or organization wishing to use any DCR facility must fill out a Facility Request Form and return the completed form to 214 Turner at least one week prior to the event. The Department of Campus Recreation uses a hierarchical process for the reservation of our facilities. This is used to better provide for all of our patrons and their requests, while still serving the needs of the university. The order of priority is listed as:

Non-University groups that have consistently (3 consecutive years) reserved space shall be considered to have Ole Miss Affiliation status; however the space and time being reserved must remain consistent.

Area policies and event policies will be communicated to the contact person of the requesting group/organization. It is the responsibility of the contact person to communicate with the group or organization.

Payment

A user agreement must be signed at least 2 week (14 calendar days) prior to the scheduled event. A billing invoice will be issued to the group contact. The group contact person is responsible for making payments and communicating with Campus Recreation.

For a non-university group, a deposit of 50% of the User Fee is due one week prior to the actual event. The total amount is due in full 1 business day after the event. Payments may be made Monday-Friday 8:00am-5:00pm in the Turner Center office 214.

Policies for Student Organizations

Any group that is considered an official Ole Miss Student organization by the Dean of Students Office will be exempt of usage fees for reservations unless:

Student Organizations will still be required to fill out a reservation sheet and return it to the Turner Center so that the request can be processed.

* Staffing, trash pick up, security, or any other special circumstances may require a deposit.

Outdoor Sports Complex - Tennis Facilities Reservation Policies

Turner Center Reservation Policies

Ole Miss Department of Campus Recreation reserves the right to:

• Add additional stipulations to any event.
• Cancel any activity due to inclement weather.
• Cancel any activity that does not meet DCR rules and regulations.
• Deny refunds to organizations that have activities canceled due to the organizations' inability to meet DCR rules and regulations.
• Deny camps using indoor or outdoor facilities managed by Campus Recreation use of pool if the camp did not go through the full reservation process for use of the activity area the camp is using.

Rental Rates - University Affiliated

Rental Rates - Non-University Affiliated

Rental Rates for Natatorium - Affiliated & Non-Affiliated

Natatorium Reservations - Camps (Summer revenue generation programs)

Reservations must be made 1 week in advance to ensure the necessary staffing arrangements can be made. A Facility Request Form must be completed and returned to Office 214 in Turner.

Once the pool has been reserved and a confirmation issued, camps will be billed - show or no-show. Advance notice of cancellation is require to minimize fee.

Extra staff will always be added for safety purposes when a large number of participants are expected.

Camps using indoor or outdoor facilities managed by Campus Recreation will be denied pool use if the camp did not go through the full reservation process for use of the activity area the camp is using.

Rental Rates for Camps

Small Camp (up to 25 swimmers)

• $50 for one hour
• $3 per each additional swimmer (Maximum is 34)
• $25 per each half-hour over contracted time

Medium Camp (35 - 45 swimmers)

• $100 for one hour
• $2 per each additional swimmer (Maximum is 45)
• $25 per each half-hour over contracted time

Camps with over 45 participants must meet with the Associate Director and Coordinator of Aquatics before approval is granted.

Large Group Reservations

All large group reservations follow the same process for reserving space, but must meet with Assistant Director - Aquatics to approve and finalize the reservation request. Examples include Swim Team events, philanthropy activities, and similar events.

Small Group Reservations

Must complete a Facility Request Form. The maximum number in a small group is 15. Cost includes a $25 reservation fee and a $2 per swimmer charge. The reservation fee is erequired to be paid before the event; the swimmer fee can be paid at the time of the event.

Birthday Parties in the Pool

Must complete a Facility Request Form. Cost includes a $25 reservation fee and a $2 per swimmer charge. The reservation fee is required to be paid before the event; the swimmer fee can be paid at the time of the event. Table, chairs and the lobby area is included. A $50 cleaning fee may be assessed if the area is left in pool condition.