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Budget Allocation

The Ole Miss Sport Club Program is a recreational sports program designed to meet the needs of athletes who wish to pursue their chosen sport while attending or working at The University of Mississippi. In an effort to support these athletes, the Department of Campus Recreation provides the Ole Miss Sport Club Program with financial allocations. The money provided by the Department of Campus Recreation is meant only to supplement a clubs budgetary needs. It is the responsibility of the clubs to raise the remainder of their working budgets.

It is recommended that all clubs charge a membership fee to all active members of the club. These fees should be set according to the financial needs of the club. Clubs are also strongly encouraged to sponsor other fund-raising projects. Such projects could include ticket sales, t-shirt/apparel sales, -athons, car washes, etc. Clubs are also permitted to solicit sponsorship money/merchandise from outside businesses as well. Sponsors must be approved by the Sport Club Federation.

The Budget Presentation

Each April, Sport Clubs will be given a time and date to conduct a budget presentation to the Sport Club Federation on a proposed budget for the next academic year. First priority goes to the A their clubs then B, C, etc. Sport Club Federation members cannot present for their club. As the monies are allocated, less will be available as the presentations continue. The presentation may make all the difference in some cases. Power Point presentations are strongly encouraged. Be sure to list specific details of what the money you club is requesting will be used for, what benefits your club is given to Ole Miss and the Department of Campus Recreation, and the experiences given to those who participate, etc.

Clubs which fail to submit a budget by the required date will not receive funding for he next academic year.

The Sport Club Federation Budget Allocation Committee will be composed of the following member:

Graduate Assistant, Sport Clubs - Committee Chair

Graduate Assist, Sport Clubs

Student Director, Sport Clubs (optional)

Member of the longest standing A Tier Club

Member of the second longest standing A Tier Club

* Alternate Member will be selected by the Assistant Director

Committee members will have the opportunity to question clubs on changes in spending levels and budget requests. The Assistant Director will serve as a mediator and will have final say on all budget related issues.

Club Evaluation

Upon completion of the Budget Review Committee process, clubs will be presented with their evaluation by the Sport Club staff. Evaluations are based on set criteria as part of the expectations set forth for membership in the program. These criteria have been presented to the Sport Club Federation after all clubs have been made familiar with the criteria. Clubs will be placed in appropriate tiers for the next Fall Semester (A, B, C or Conditional). Clubs have the opportunity to speak with the Federation concerning tiering and have one week to set an appointment with Sport Club staff. If clubs refuse to challenge their tiering within that week, the tier stands for the Fall Semester.

Clubs will receive an evaluation the following November, possibly placing them in another tier for the following Spring Semester.

Budget Allocations

The Budget Allocation Committee will decide on a funding level for the club, and the group must reach consensus on the funding level. The November evaluation will allow clubs the opportunity to work on previous evaluation deficiencies and give them the opportunity to request an opportunity to present to the Sport Club Federation if extra monies are available.

Clubs will be able to spend this money according to spending guidelines. Clubs will go into the following academic year with their allocation, and this is their money to spend (according to policy). Once this money is exhausted, clubs must utilize their own money by depositing into their outside accounts (for personal items, entertainment expenses, officials' payment, etc.).

Extra Available Funds --

Depending on the total amount of allocated monies each year, there may be additional funds available for use by individual sport clubs. In order to receive additional money, clubs will have to show that they have exhausted all University allocated and club generated funds. Additional monies will be approved for club expenses which go above and beyond a club's submitted budget, and only for activities which show tangible benefits for the individual club, the Sport Club Program as a whole, and The University of Mississippi. An example of this would be receiving additional monies to support an invitation to a National Championship tournament. Additional monies are subject to approval by the Sport Club Federation, and will only be approved one time per year per club.