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Sport Club Manual 2005-2006

General Information
The Ole Miss Sport Club Program
Officer Structure
Club Memberships
Coaches, Instructors and Advisors
The Sport Club Federation
Evaluation and Tiering
Funding
Accounts and Purchasing
Travel
Risk Management
Facilities
Facility Reservations

General Information

How to reach us...
Come by our office: 212 Turner Center
Give us a call: (662) 915-5573
Send us a fax: (662) 915-5593

Club Mail should be sent to:
Your club name
214 Turner Center
University, MS 38677

Sport Club Staff
Jason Shirkey, Assistant Director
Mark Baker, Graduate Assistant
Traci Meredith, Graduate Assistant

Sport Club Mailboxes
Sport Club Mailboxes are located outside of Turner 212. Each club has a mailbox designated for them.

*All communication with Sport Club Staff should be directed to Turner 212.

The Ole Miss Sport Club Program

Sport Clubs at The University of Mississippi are designed to serve students, faculty and staff members in different sports and recreational activities. These interests can be competitive, recreational, or instructional in nature, as clubs may represent the University in intercollegiate competition or conduct intra-club activities such as practice, instruction, social, and tournament play.

A Sport Club at the University is a voluntarily organized activity for the purpose of furthering common interests in an activity through participation and competition. Sport Club participation is strictly voluntary.

The clubs are meant to be a learning experience for the members through their involvement in fund-raising, public relations, organization, administration, budgeting and scheduling, as well as the development of skills in their particular sport. While Sport Club participation is open to students, faculty and staff of the University, the primary philosophy of the Sport Club Program is "student-lead, student-run." This relates to the overall mission of The University of Mississippi, and focuses on the role which the Department of Campus Recreation and the Ole Miss Sport Club Program plays in a student's life while attending Ole Miss.

Officer Structure

Every Sport Club at Ole Miss must have at least two popularly elected officers to serve as the club's representatives to the University and to the Department of Campus Recreation (DCR). These individuals must be full-time, registered students of The University of Mississippi, and will be responsible for making the decisions which will ultimately affect the club's operation. Some clubs will be able to effectively function with only two officers. Other clubs may need to delegate duties to a number of officers. Each club must have different individuals serving in the roles of Club President and Club Treasurer. All officers must be popularly elected by the club's participants, and will be responsible for representing the club's interest in all matters pertaining to club operations.
A good model for officers is as follows:

President
Serves as the club contact with the DCR. Chief contact for information distribution to prospective new members. Represents the particular club at all DCR meetings and functions. Responsible for completing facility reservation requests. Meets regularly with DCR staff contact. Responsible for completing roster information and making sure members meet eligibility guidelines for the Ole Miss Sport Club Program and appropriate league/conference.

Treasurer
Completes yearly budget for submissions to DCR. Responsible for collecting all dues from active club members. Responsible for all financial transactions through the DCR, including deposit of fund-raising monies, equipment purchases and other purchases relating to club operations. Work with President on securing sponsorship/fund-raising opportunities.

Other positions which might be utilized in an officer structure could be Secretary, Vice-President, Safety Officer, Development, etc. Each club should utilize a structure that works well for them.

Club Membership

Ole Miss Students:
All enrolled undergraduate and graduate students are eligible for The University of Mississippi Sport Club program. Only student members have the right to hold officer positions. Clubs are responsible for maintaining a 75% student membership on their active club roster. Since the Ole Miss Sport Club program is supported by student activity fees, students shall have membership priority and are the only participants eligible to receive funding and reimbursement for approved expenses incurred during Sport Club activities.

Ole Miss Faculty/Staff:
Any faculty or staff member who holds a current Campus Recreation Membership card or Ole Miss Sport Club card is eligible for Associate membership in the Sport Club program if approved by the club officers, student members, and the Ole Miss Sport Club program. Associate members are ineligible to receive funding or reimbursements for expenses incurred in Sport Club activities. Faculty/Staff participation is limited or not permitted in many clubs due to league affiliation, membership or nature of the activity.

Associate:
Adult Campus Recreation membership card holders or individuals who choose to purchase a Ole Miss Sport Club Card may participate in some clubs where the emphasis of the club is placed on recreation and instruction. Membership in these clubs is allowed if approved by the club officers, student members, and the Ole Miss Sport Club program. Associate members are ineligible to receive funding or reimbursements for expenses incurred in Sport Club activities. Participation is limited or not permitted in many clubs due to league affiliation, membership or nature of the activity. Travel and competition on behalf of the University of Mississippi is not permitted. Associate members must be a minimum of 16 years old.

Ole Miss Sport Club Card:
The Ole Miss Sport club card is only good for the time that the club has scheduled practice. The card cannot be used to access other recreational activity spaces and is limited to the practice site. The fee for the Sport Club card is $50 per semester and can be paid in the Campus Recreation office. The University is not responsible for any medical or accident claims that may occur during practices with the club.

Waiver and Release of Liability/Club Roster:
Remember that before being allowed to participate in any club activity, each member must sign a "University of Mississippi Waiver and Release of Liability" form. Whether a participant comes just once, participates only in tryouts, receives short-term instruction or is a full member of the these forms must be completed and returned to the Sport Club supervisor or submitted to the Sport Club office (212 Turner).

If for any reason it is discovered that an individual is participating with a sport club before signing a waiver and release form then the club could incur a fine against their budget, have their tier affected or be released as an Ole Miss Sport Club..

Coaches, Instructors and Advisors

Coaches/Instructors
Some clubs may find it necessary to provide individuals who are qualified to serve in the role as "coach" or "instructor". These individuals may or may not be affiliated with The University of Mississippi. No coach or instructor shall be permitted to be paid with University funding or shall receive payment for services rendered while associated with the Ole Miss Sport Club Program. Coaches and instructors may not utilize Department of Campus Recreation resources in order to promote interests which are not associated with the Ole Miss Sport Club Program. All clubs must have prospective coaches and instructors cleared by the Sport Club staff. Coaches and instructors report to the club's elected officers, to the Department of Campus Recreation and to the club membership. Decision-making on behalf of the club will only be permitted in areas where the club's elected student leaders delegate to the coach or instructor. Coaches and instructors may not make decisions based on the club's budget, income, or spending, nor are they authorized to make commitments or decisions on behalf of The University of Mississippi. These decisions must come from the student leaders of the club and from the staff of the Department of Campus Recreation.

Clubs which are interested in having a coach or instructor work with them in an official capacity should do the following:

Inform the Sport Club Staff of their intentions to work with an official coach or instructor.
Identify potential candidates who might fit the criteria which the club expects of their coach or instructor.
Schedule a meeting with the club officers, the Sport Club Coordinator and each potential coach or instructor. This meeting is meant to serve as a screening session for potential candidates.
The Sport Club Coordinator reserves the right to eliminate candidates who do not represent the ideals of the Ole Miss Sport Club Program or The University of Mississippi.
The Sport Club Coordinator will give a list of approved candidates to the club, and the club will make a decision on their desired candidate.

Schedule a final meeting with the club officers, the Sport Club Coordinator and the coach or instructor. This meeting will detail the specific duties of the coach or instructor, and will be used to set club expectations and duties which the club will handle independent of the coach or instructor.

Specific duties which might be delegated to coaches or instructors might be: selecting the members who will make the competitive team, designating starting lineups or designating competition rosters, running practices or training sessions, scheduling matches, designating substitutions during game competition. Duties which should remain with club officers include budgets, spending, fund-raising, Sport Club Program duties and setting club direction.

One (1) individual on each team who is designated as an official coach or instructor may receive a complimentary Campus Recreation membership, entitling that individual to all of the benefits which such membership holds. Memberships are distributed on a year-to-year basis (August through July). Memberships are terminated upon release of coaching or instructor duties with the club. the Department of Campus Recreation reserves the right to terminate any membership for specific purposes.

Clubs do not, on their own, have the authority to release a coach or instructor of their duties. this decision must be agreed upon by the specific club and the Sport Club Coordinator. Only after a meeting of these parties and subsequent mutual agreement may a coach or instructor be released of their duties.

Advisors
Clubs must actively encourage support from a faculty/staff member to serve as a club advisor. This is a mandatory policy, required by all student organizations on campus. Having an active advisor will undoubtedly benefit each club. The advisor should be a faculty or staff member who caries status within the particular student group.

The advisor should be as familiar with the club as possible. the more active the advisor, the more support a club can receive. The responsibilities of the advisor may include assisting with the annual budget, serving as a source of information, counseling individual club members and assisting the club's elected officer core. It is important that clubs maintain an active association with their advisors, and the utilization of current Sport Club staff members in this role is encouraged.

The Sport Club Federation

The Sport Club Federation is comprised of student-run sort club officers (2 -3
"A" tier officers) that work together to govern Ole Miss Sport Clubs while working under the Campus Recreation umbrella. The meetings will provide an opportunity for the Sport Club Program to work toward improving communication, programming and support. Each sport club must designate a representative to attend the Sport Club meetings. These meetings will be mandatory and the information that will be provided will need to be taken back to all members participating in the Sport Club program. Failure to send a club representative will have a negative effect on a clubs evaluation and tiering. Remember, a basic understanding of administrative procedures and an awareness of pertinent policies, rules and regulations will serve to simplify the administrative process for everyone.
Listed below are some responsibilities of the Sport Club Federation representatives:

Serve as a liaison between the club and the DCR.
Attend all Sport Club Federation meetings
Check the club's mailbox outside the Sport Club office on a weekly basis.
Update forms on file in the Campus Recreation Office as necessary.
Assist with the budget allocation process, tiering of clubs and disciplinary issues related to sport clubs.
Remain in good standing with the DCR.

Evaluation and Tiering

Throughout the year, the Ole Miss Sport Federation staff will review and evaluate each sport club. The evaluations are designed to communicate to each club the direction and desires of the Ole Miss Sport Club Program and the University of Mississippi. After the evaluation, each club will be placed in a tier (A, B, C, INACTIVE). Tier placement is very important and has an impact on facility scheduling, budget allocation, travel, and support from the Department of Campus Recreation.

EVALUATION CRITERIA

The Club's goals and direction continue to be consistent with that of the Ole Miss Sport Club Program.
Serve as ambassadors of Ole Miss and role models for others to follow.
The Club is officially registered as a University of Mississippi Student Organization.
The Club attends all Sport Club meetings and other required program meetings.
The Club consistently files all required paper work on time (travel request, purchase request, waiver/liability forms, schedules, budgets, etc.).
The Club has an updated copy of their Constitution on file with the Sport Club Staff.
The Club has shown demonstrated leadership.
The Club is meeting a demonstrated need for their sport on the Ole Miss campus (have a strong, active membership base).
The Club has a strong leadership base, is completely student-lead, student-run, and shows a consistent smooth transition of club leadership.
The Club is in constant contact with the Sport Club Program, including checking the club's mailbox on a regular basis and responds to other methods of communication.
The Club shows evidence of pre-planning and allow for adequate time in the processing of requests.
The Club follows procedures relating to risk management and reports injuries which occur during practices and events to the Sport Club staff.
The Club is in good standing with their league, conference, division, or national governing body.
The Club properly utilizes all facilities scheduled through the Department of Campus Recreation, adhering to all of the policies and procedures required of facility users.
The club follow the instruction of the appropriate Campus Recreation supervisors, staff and team leaders.

TIERING STRUCTURE

TIER A -- Clubs who are models for the rest of the Sport Club Program. Tier A Clubs have a strong leadership base, a solid reputation, turn in required paperwork on time and remain in constant contact with the Ole Miss Sport Club Program. Tier A Clubs show strong evidence of commitment to their sport, the Ole Miss Sport Club Program, and The University of Mississippi. Tier A privileges include: possible position on the Sport Club Federation Committee, first priority in budget allocation and facility scheduling, access to programmatic support from the Sport Club staff, access to computer use, copy/fax machine and other office support, utilization of the Ole Miss name.

TIER B -- Clubs who have demonstrated the ability to have an organized, solid club with effective leadership. These clubs, however, need additional support from club members and need to address issues relating to the organization and leadership of their club. These clubs show a strong commitment to their sport, however they need to demonstrate more of an ability to meet the obligations of the Sport Club Program and/or commitment to The University of Mississippi. Tier B privileges include: second priority in budget allocation and facility scheduling, voting member of the Sport Club Council, access to programmatic support from the Sport Club staff, access to computer use, copy/fax machine and other office support, utilization of the Ole Miss name.

TIER C -- Clubs who area in the process (or need to be in the process) of reorganizing their clubs in order to better meet the requirements of Sport Club membership. These clubs could be those that tend to have reoccurring disciplinary issues that need to be worked through before moving up. Tier C privileges include third priority in budget allocations, facility scheduling, access to programmatic support from the Sports Club staff.

CONDITIONAL -- Conditional clubs area clubs in their first year with the Ole Miss Sport Club Program. Leadership, organization and commitment to their sport, The University of Mississippi and the Ole Miss Sport Club Program, are criteria needing to be met. Becoming an Ole Miss Sport Club is a privilege, not a right, to all student organizations. Some clubs may not move out of the conditional status.

Funding

The Ole Miss Sport Club Program is a recreational sports program designed to meet the needs of athletes who wish to pursue their chosen sport while attending or working at The University of Mississippi. In an effort to support these athletes, the Department of Campus Recreation provides the Ole Miss Sport Club Program with financial allocations. The money provided by the Department of Campus Recreation is meant only to supplement a clubs budgetary needs. It is the responsibility of the clubs to raise the remainder of their working budgets.

It is recommended that all clubs charge a membership fee to all active members of the club. These fees should be set according to the financial needs of the club. Clubs are also strongly encouraged to sponsor other fund-raising projects. Such projects could include ticket sales, t-shirt/apparel sales, -athons, car washes, etc. Clubs are also permitted to solicit sponsorship money/merchandise from outside businesses as well. Sponsors must be approved by the Sport Club Federation.

The Budget Presentation

Each April, Sport Clubs will be given a time and date to conduct a budget presentation to the Sport Club Federation on a proposed budget for the next academic year. First priority goes to the A their clubs then B, C, etc. Sport Club Federation members cannot present for their club. As the monies are allocated, less will be available as the presentations continue. The presentation may make all the difference in some cases. Power Point presentations are strongly encouraged. Be sure to list specific details of what the money you club is requesting will be used for, what benefits your club is given to Ole Miss and the Department of Campus Recreation, and the experiences given to those who participate, etc.

Clubs which fail to submit a budget by the required date will not receive funding for he next academic year.

The Sport Club Federation Budget Allocation Committee will be composed of the following member:

Graduate Assistant, Sport Clubs - Committee Chair

Graduate Assist, Sport Clubs

Student Director, Sport Clubs (optional)

Member of the longest standing A Tier Club

Member of the second longest standing A Tier Club

* Alternate Member will be selected by the Assistant Director

Committee members will have the opportunity to question clubs on changes in spending levels and budget requests. The Assistant Director will serve as a mediator and will have final say on all budget related issues.

Club Evaluation

Upon completion of the Budget Review Committee process, clubs will be presented with their evaluation by the Sport Club staff. Evaluations are based on set criteria as part of the expectations set forth for membership in the program. These criteria have been presented to the Sport Club Federation after all clubs have been made familiar with the criteria. Clubs will be placed in appropriate tiers for the next Fall Semester (A, B, C or Conditional). Clubs have the opportunity to speak with the Federation concerning tiering and have one week to set an appointment with Sport Club staff. If clubs refuse to challenge their tiering within that week, the tier stands for the Fall Semester.

Clubs will receive an evaluation the following November, possibly placing them in another tier for the following Spring Semester.

Budget Allocations

The Budget Allocation Committee will decide on a funding level for the club, and the group must reach consensus on the funding level. The November evaluation will allow clubs the opportunity to work on previous evaluation deficiencies and give them the opportunity to request an opportunity to present to the Sport Club Federation if extra monies are available.

Clubs will be able to spend this money according to spending guidelines. Clubs will go into the following academic year with their allocation, and this is their money to spend (according to policy). Once this money is exhausted, clubs must utilize their own money by depositing into their outside accounts (for personal items, entertainment expenses, officials' payment, etc.).

Extra Available Funds --

Depending on the total amount of allocated monies each year, there may be additional funds available for use by individual sport clubs. In order to receive additional money, clubs will have to show that they have exhausted all University allocated and club generated funds. Additional monies will be approved for club expenses which go above and beyond a club's submitted budget, and only for activities which show tangible benefits for the individual club, the Sport Club Program as a whole, and The University of Mississippi. An example of this would be receiving additional monies to support an invitation to a National Championship tournament. Additional monies are subject to approval by the Sport Club Federation, and will only be approved one time per year per club.

Accounts and Purchasing

Club officers or members may not commit club funds without this pre-approval. Pre-approval for spending consists of filling out the appropriate "Purchase Request Form" and submitting it to your club's staff contact. Submission of this form does not guarantee purchase approval!! For purchases under $1,500, club members must allow 7 business days for approval of spending. For purchases over $1,500, club members must allow between 2 to 6 weeks for approval of spending. Clubs may utilize these accounts for the following types of purchases ONLY:

• Travel (hotel accommodations, transportation costs)
• Equipment, Uniforms
• League Dues, Tournament Entry Fees

Club members who use personal money to purchase any of the above items will not be able to receive reimbursement from the DCR.

Outside Accounts (Non-University Accounts) --
Outside checking accounts will be permitted for use in handling certain financial transactions related to club operations. These accounts will be used for the following purchases ONLY:

• Payment of Officials, Judges, Event Staff
• Food or Other Entertainment Expenses (no alcohol or tobacco)
• Personal Equipment/Non-Inventoried Equipment (t-shirts, etc.)

These outside accounts are the responsibility of the club's elected officers. All spending out of these accounts should be done in the best interests of the club's membership, and with the approval of club members. The DCR assumes no responsibility for the use of or the upkeep of these outside accounts, nor will the DCR facilitate in the creation of such accounts.

Sponsorship
Clubs are encouraged to seek outside sponsorship within the community to offset their financial needs. No alcohol or bar sponsors are permitted, and all sponsorships must be approved by the Sport Club staff.

Purchasing

The purchasing process should be adhered to as follows:

Submit purchase information to club's staff contact within the appropriate time frame.
If club receives approval for purchase, club will be issued a Purchase Order number. If the vendor will not take a PO or if the purchase falls under the category of "Outside Accounts", the club should use their outside account for purchase.
Club will provide the vendor with the PO number, and have all equipment shipped to the Department of Campus Recreation, 214 Turner Center, University, MS 38677. No equipment should be delivered to any other address unless prior approval has been granted.
Club will receive equipment after it has been checked in and inventoried.

Purchasing equipment and merchandise is a serious process. Clubs who do not comply with the appropriate guidelines will be subject to penalties ranging from a loss of funding, loss of facility/field space, and/or loss of club status. If you have any questions as to the procedures for purchasing, please ask ahead of time. You will be able to prevent serious problems from occurring down the line.

Travel

There will be times throughout your club's season when it will be necessary to leave campus in order to take part in club activities. Whether your club plans on traveling to another campus for an away game or match, special event, conference meeting, or other club-sanctioned, University recognized activity, you will be required to submit the appropriate documents and follow appropriate rules regarding travel. Only registered UM students, UM faculty or UM staff will be allowed to travel and represent The University of Mississippi. Club members who plan to drive at any time must have their drivers license on file with the Sport Club office.

When you are on the road with your club, you should always remember that you are representing The University of Mississippi, as well as your particular sport. It is expected that you will hold your actions and the actions of fellow club members accountable to the highest standards of conduct. The policies and procedures for travel listed here are requirements which the Department of Campus of Recreation has defined for the purposes of club travel. Any rules not defined in this particular document will be covered in the Handbook of Standards and Activities (M Book). No alcoholic beverages or other drugs should be present or consumed by sport club members while traveling or participating in club-sponsored events.

Travel Authorization --
At least one (1) week (seven days) before a club wishes to take a trip off-campus (defined as anywhere outside of Oxford, Mississippi), the designated club representative must inform the Sport Club staff of their destination. Upon return, please inform the Sport Club staff of the club's performance. We want to know how you did! This information will include, but will not be limited to, dates and times of arrival/departure, method of transportation, all club members attending trips, hotel/lodging accommodations, itinerary for overnight trips, emergency contacts, etc. Clubs who travel without approval will be subject freezing of funding, loss of facility practice/game space, loss of club status, etc. If you have any questions or if you need any assistance in completing the appropriate forms, please ask your club's DCR staff contact.

Transportation --
It is the responsibility of the club officers to make sure that the owner/operator of any vehicle used for club purposes has adequate automobile insurance coverage, including third party liability. The University of Mississippi assumes no responsibility for the use of private vehicles. The owner/operator of the vehicle assumes total liability.

Travel Expenses --
Prior to travel , the designated club officer (President or Treasurer) should fill out the Purchase Request form for payment of club-incurred expenses. The only expenses which can be reimbursed from allocated funds (DCR Account) are hotel accommodations for team members/coaches, and entry fees. Any expenses not listed above or expenses which go above and beyond a club's ability to refund, will be the responsibility of the individual club members. NOTE: If you are in doubt as to whether something will be reimbursed, ask before your trip. Placing expenses on personal credit cards, spending with personal cash or checks may put you at the risk of not being reimbursed.

Emergency Contact Procedure --
There may be occasions on a road trip where an incident occurs which will require you to contact a Sports Club staff member to inform him/her of the situation. Incidents such as this will include, but are not limited to critical accidents (either on route to the contest or at the game/match site), problems with police, fights with opposing teams, etc. It is our hope that these incidents will not occur in the first place, however if something does happen to your club which will affect The University of Mississippi or the DCR in any way, it is your responsibility to notify a DCR staff member as soon as the incident occurs. NOTE: Even if you think the incident is something which we would not be happy about, it is imperative that you notify us in advance. In so doing, we will be able to assist your club in dealing with the situation, and we will not be surprised by the incident.
Finding out after the fact by a third party will only create a more difficult situation for your club.

Procedure:
Incident takes place: notify your DCR contact at the following numbers:
Jason Shirkey : 915-5591. If no answer, always leave a message. Follow-up with the DCR immediately after returning to Oxford.

Risk Management

It is the goal of the Department of Campus Recreation to provide a safe and appropriate environment for the purposes of participation in the Ole Miss Sport Club Program. It is important for every member to understand, however, that participation in athletic activities pose certain risks to the individuals involved. These risks range in scope from minor injuries such as bruises and sprains to critical injuries, paralysis or death. In order to help minimize the risks associated with participation in Sport Club Program activities, the Department of Campus Recreation has instituted a comprehensive Risk Management Plan which every club must adhere to. Failure to adhere to the details of this plan jeopardizes the existence of your club and affects the Ole Miss Sport Club Program, the DCR and The University of Mississippi. Any questions regarding risk management issues should be addressed to your Sport Club Staff Contact.

Non-Critical Injury/Illness

For basic injuries/illnesses not requiring Emergency Medical attention, have the affected participant take the appropriate steps in order to feel comfortable. This may include sitting out until the person feels okay to participate again, applying ice or dressing a wound. DO NOT DRESS A WOUND OR APPLY ICE IF THERE IS NOT A LIFE-THREATENING EMERGENCY. Provide the affected party with the tools to help alleviate discomfort, but let the participant treat the symptoms of their own problem (i.e. let the injured participant put on his/her own bandage or apply his/her own ice).
Address the particular problem, but do not make any diagnoses. For example, do not tell an injured party, "you have a sprained ankle." Rather, help the participant treat the symptoms of the problem (provide ice, wraps, etc.).
Completely and accurately fill out the Sport Club Accident Report Form. This form can be found in the Sport Club mailboxes located outside of Turner 212. This form must be submitted to the DCR office within 24 hours of the accident.

Critical Injury/Illness (requiring Emergency Medical Personnel)

Help make the affected party comfortable. If the injury requires Emergency Medical Personnel, send another club member to call 911. All Sport Club events should have access to communication outlets (phones, two-way radios, etc.). Always leave someone behind to care for the victim. Provide First Aid/CPR as needed according to training. Make sure the person calling 911 is equipped with the following information:
- Location of the injured party
- Full description of what occurred (without making a diagnosis of the injury/illness)
- What care has been/is being given
- DO NOT HANG UP THE PHONE UNTIL THE DISPATCHER DOES!!

As of August 2003, all Sport Club practices will be staffed in an effort to be on-site for any accident. Department of Campus Recreation staff will accurately fill out the Accident Report Form, give ice or call EMS/UPD.

Note: Before being allowed to participate in any club activity, each member must sign a "University of Mississippi Waiver and Release of Liability" form.

Facilities

Turner Center
The Turner Center, which opened in 1983, is a comprehensive facility that provides all types of indoor recreational activities for the Ole Miss community.

The following is a list of activity areas within the Turner Center:

Gymnasium: Large multipurpose gymnasium
Jogging/Walk Track: 1/8 mile suspended track
Natatorium: 65 meters by 20 yards swimming pool with two bulkheads, which allow flexibility in scheduling. There is an eight-lane (25-yard) lap area for fitness swimmers.
Racquetball Courts: Ten courts available on a first-come, first-serve basis or by reservation.
Fitness Center: 10,000 square-foot facility equipped with cardiovascular equipment, free weights, and strength-resistance equipment.
Aerobics Studio: Large multipurpose room used for a variety of activities. Available through reservation only.
Locker Rooms: Locker facilities are available for rent by semester or on an annual basis.

Other: also available in the Turner Center are four classrooms, two conference rooms, and an auditorium.

Blackburn/McMurray Outdoor Sports Complex
The Blackburn/McMurray Outdoor Sports Complex (OSC) is a fully lighted outdoor sports facility specifically designed for Ole Miss students, faculty, and staff. The multipurpose facility that accommodates the intramural sports and sport club programs. The complex is divided into two field areas:

The intramural sports field, which can accommodate up to four flag football fields and/or two softball fields
The sport club field, which will be the home of the following Ole Miss sport clubs: rugby and soccer.

The OSC is located approximately three-quarters of a mile west of the Lady Rebel Soccer Complex.

Tennis Courts

Turner Tennis Courts: Six regulation courts located behind the Turner Center.
Education Tennis Courts: Ten regulation courts (eight with lights) located behind the School of Education Building, northeast of the Ole Miss Baseball Stadium.

Facility Reservations

The University of Mississippi departments, approved registered student organizations, Oxford Community sponsored programs and Turner Center members may request facility reservations for practices, tournaments and special events. Scheduling for such events is dependent upon available space, impact to existing programs and the scope and nature of the event itself. The Board of Trustees of the Institute of Higher Learning, The University of Mississippi and Department of Campus Recreation policies and procedures must be strictly observed in the conduct of practices, tournaments and special events. The Department of Campus Recreation assumes responsibility for the scheduling of the physical activity spaces in the Turner Center including the Natatorium, Education and Turner Tennis Courts and various multi-purpose outdoor athletic fields. Some facilities have limited availability for reservation due to the large number of on-going programs and/or the high-risk status of the facility.

TO REQUEST FACILITIES --

GENERAL:
A "Physical Activity Facility Request Form" must be completed, signed and submitted to the DCR, Turner Center room 214. Deadlines for priority consideration are August 1 for Fall semester, December 1 for Spring semester and April 1 for Summer semester. Requests received after the deadline will be handled on a first come, first served basis. Requests received less than two weeks prior to the date of the event will not be considered. Facility requests for social functions or large sporting events must be submitted at least four weeks in advance.

PRIORITY:

Academic classes
Campus Recreation Programs and Sponsored Organizations
Registered Student Organizations
Intercollegiate Athletics and Spirit Organizations
Functions outside the University

REVIEW/NOTIFICATION:

All requests will receive a written response.
Requests become confirmed upon a receipt of a written "facility request confirmation". This form will be mailed from the DCR to the authorized representative of the requesting organization.
Facility requests will be reviewed and confirmed one month after the deadline for each semester on a first come, first served basis after the deadline.
Please note that submitting a request does not guarantee a confirmation.

GUIDELINES:

All monies collected (i.e. registration, entry fees) must be handled in accordance with the University's cash handling procedures.

The approved organization must assume all responsibility for the event. No part of the event may be delegated to other groups or individuals who are not members of requesting group.
Events may not be altered from the approved request or deferred to future dates.
With the exception of academic classes, an approved registered student organization may not request more than two weekly practice times. An exception to this will be made if the organization is willing to practice on the weekends.
There is a maximum of two special event reservations per group per semester beyond reserved practice times.
Reservations of activity space will be made for practices, tournaments and special events only. All other group usage will be restricted to Open Recreation hours in accordance with applicable challenge and shared-usage rules.
Permanent, on-going reservations are restricted to academic and activity classes, Intercollegiate Athletics and Ole Miss Sport Club practices and events, and seasonal Intramural activities.
The authorized representative must play a role and be present at the event.
Special events will not pre-empt programs other than Open Recreation. A maximum of one half of the available Open Recreation space will be assigned to a special event at any given time.
Special events may be scheduled during times the facility is normally closed to the public. Scheduling events a time the facility is normally closed will require a charge for student personnel supervision, event management and/or facility rental.
The DCR reserves the right to regulate the sale and distribution of food, beverages, souvenirs, other concession items and advertising.
The DCR may require a security deposit when the scope and/or nature of the event dictates such a precaution.
The DCR student staff will be scheduled to supervise all special events held in the Turner Center, Natatorium and Blackburn McMurray Outdoor OSC. Organizations can not substitute non-Campus Recreation staff for any event held using Campus Recreation facilities without prior approval from the DCR.
Any additional personnel (such as police or custodial services) required to be in attendance at the event shall be determined by the nature of the event, the number anticipated to attend, and past experience with similar events. The requesting organization will be responsible for the cost of the additional personnel.
If applicable, Campus Recreation will issue an Interdepartmental Transfer of Funds (IDT) to the organization's sponsoring department. A check may also be used, payable to the University of Mississippi.

FEES

Facility use/rental fees may be assessed for events conducted certain facilities and those participating including non-University or non-Turner Center members.
Events requiring additional or extended departmental supervision will be assessed fees accordingly.
Events requiring security, custodial, set-up/take-down or related services will be assessed fees, consistent with campus procedures. The total estimated amount of fees to be charged for facility use and event management, will be indicated on the "Facility Confirmation" form mailed to the contact person.
At the conclusion of the event, a transfer will be issued to the department, or a final bill will be sent to the organization.

NOTE: The DCR reserves the right to cancel any program that does not meet established rules and regulations, or when the requesting group is unable or unwilling to adequately perform all required duties and responsibilities related to the event, or for similar cause.

The Department of Campus Recreation and/or The University of Mississippi cannot accept responsibility for lost or stolen property or injuries sustained while participating.