The incumbents in this class are experienced and function as the principal administrative and secretarial staff member in support of the department with considerable latitude for exercising judgement and discretion. Incumbents maintain administrative records and may assume responsibility for coordinating the day to day operation of assigned programs or projects. The work involves the application of established rules in procedures and decision making that affects the quality and accuracy of results. The incumbents report to a departmental level manager and coordinate and assist the efforts of the clerical support staff.
Examples of Work Performed
Performs technical/complex clerical and secretarial duties with considerable latitude for exercising discretion; may assume responsibility for coordinating the day-to-day operations of assigned programs or projects.
Organizes, designs, and maintains a complex filing system for classifying, retrieving, and disposing of correspondence, records, reports, and other documents.
Assists in coordinating the production of various types of program materials to include brochures, programs, and manuals.
Performs other administrative duties such as recommending departmental procedures, assisting with budgets, and serving as liaison with internal and external agencies.
Maintains departmental, personnel, and correspondence records; prepares overtime and student payroll records as required. Bills departments for services rendered and monitors receipts.
Compiles information, prepares regular, complex, and special reports on departmental activities; maintains departmental records and provides necessary documentation as needed for internal and external use.
Schedules appointments and makes travel arrangements, including interviewing callers and making proper referrals; prepares materials and makes arrangements for meetings as required.
Serves as receiving manager for all department supplies and equipment including ordering and documenting.
Performs related duties or similar as required or assigned.
Essential Functions
These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring Department.
Minimum Qualifications
These minimum qualifications have been agreed upon by Subject Matter Experts (SMEs) in this job class and are based upon a job analysis and the essential functions. However, if a candidate believes he/she is qualified for the job although he/she does not have the minimum qualifications set forth below, he/she may request special consideration through substitution of related education and experience, demonstrating the ability to perform the essential functions of the position. Any request to substitute related education or experience for minimum qualifications must be addressed to the University of Mississippi's Department of Human Resources in writing, identifying the related education and experience which demonstrates the candidate's ability to perform all essential functions of the position.
Physical Requirements: These physical requirements are not exhaustive, and additional job related physical requirements may be added to these by individual agencies on an as needed basis. Corrective devices may be used to meet physical requirements.
Physical Exertion: The incumbent may be required to lift up to approximately 10 pounds.
Vision: Requires the ability to perceive the nature of objects by the eye.
Near Acuity: Clarity of vision at 20 inches or less.
Midrange: Clarity of vision at distances more than 20 inches and less than 20 feet.
Far Acuity: Clarity of vision at 20 feet or more.
Field of Vision: Ability to observe an area up or down, left or right, while eyes are fixed on a given point.
Depth Perception: Three-dimensional vision. Ability to judge distance and space relationships as to see objects where and as they actually are.
Color Vision: Ability to identify colors.
Accommodation: Ability to adjust focus.
Speaking/Hearing: Ability to give and receive information through speaking and listening.
Motor Coordination: While performing the duties of this job, the incumbent is frequently required to sit. The incumbent is regularly required to use hands to finger, handle or feel objects, tools or controls. The incumbent is occasionally required to stand; walk; stoop, kneel, crouch or crawl; climb or balance and reach with hands and arms.
Experience/Educational Requirements:
Graduation from a standard four-year high school or equivalent (GED).
AND
Experience:
Three (3) years experience related to the above described duties.
Substitution Statement:
Related education and related experience may be substituted on a basis set forth by the Department of Human Resources.