Archives & Special Collections

Forms & Policies:
Agreement for Use of Film, Private Study, Scholarly or Research

This fee schedule is also available in pdf format here.

As an inducement to and partial consideration for Special Collections, University of Mississippi Libraries (“Special Collections”) providing certain photographs, copies, or reproductions (“materials”), the undersigned (“applicant”) agrees and consents to the following terms and conditions:

  1. Special Collections may, at its discretion, provide materials in accordance with its current fee schedule and the terms hereof.

  2. Fees:  Applicant agrees to pay fees set by Special Collections in full upon submitting its order.

  3. Use:  Applicant represents that the material will be used only for private study, scholarship, or research.

    “Print Materials:”

    The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.  Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction.  One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.”  If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement.  This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

    “Non-Print Materials” (a musical work, a pictorial, graphic or sculptural work, or a motion picture or other audiovisual work other than an audiovisual work dealing with news):

    These materials are being provided to you upon your representation that you will use them for only private study, scholarship or research that is “fair use” under the United States copyright laws.  It is your responsibility under this agreement only to make “fair use” of these materials.  If you use these materials for any other purposes in excess of fair use, you may be liable for such use.

    Special Collections retains all rights it has in materials including, without limitation, its right to publish these materials or to grant permission to others to do so.  These materials may not be deposited in or donated to other repositories or libraries.

  4. Applicant’s Obligations:  Applicant is responsible for using these materials in accordance with applicable law, including, without limitations, United States Copyright Law and the laws of privacy and publicity.  Applicant understands, and agrees that it has the sole responsibility for acquiring any and all permissions as may be necessary from the subject or subjects whose images appear in the materials to reproduce and use such images. 

    Applicant agrees to defend, indemnify and hold harmless the Special Collections, the University of Mississippi, and all its agents and employees against all claims, damages, actions, judgments, and expenses (including reasonable attorneys’ fees) arising from any claims or allegations of copyright infringement, invasion of privacy and/or rights to publicity and any claims arising from failure to obtain adequate permissions from the subjects in the material(s).

  5. Attribution:  Applicant agrees to credit the source of the images in the official credits and acknowledgements of its production as follows: 1) Southern Media Archive, Special Collections, University of Mississippi Libraries or 2) Special Collections, University of Mississippi Libraries.  Except as stated herein, applicant will not use the name of the Southern Media Archive, Special Collections, or the University in connection with its production, its distribution, advertising or publicizing, without the written consent of the institution.  Acknowledgement of donor/creator will be made where appropriate e.g. Martin J. Dain collection, Southern Media Archive, Special Collections, University of Mississippi Libraries.

  6. Applicant information:

    Name: ______________________________ Email: ____________________________

    Phone: _____________________________   Fax: ______________________________



    Institutional Affiliation: ______________________ Phone: _______________________

    Fax: _______________________________ Email: ______________________________



  7. Title of Research project: _____________________________________________

    Format(s) in which material will be used: ___________________________________

    Brief description of project and use of Special Collections materials:  



    The Material will be used for:  (check one)

    Private Study_______



    List of photographs requested: ____________________________________________




    I understand that the information provided herein will be relied upon by Special Collections.  I have read this Agreement and agree to the terms hereof.

    Signature:____________________________________    Date:___________________

    Signature:____________________________________    Date:___________________
    (Special Collections)