2012 Summer Registration Information

ACADEMIC CALENDAR

COURSE SCHEDULE

ABOUT REGISTRATION

NOTICE ON BILLING AND PAYMENT OF FEES

FINAL EXAMINATION SCHEDULE, SUMMER 2012

PARKING AND TRANSPORTATION

PRIVACY ACT

RETURN OF FEDERAL FINANCIAL AID FUNDS WHEN STUDENTS OFFICIALLY OR UNOFFICIALLY WITHDRAW

2012 SUMMER SCHOOL FINANCIAL AID INFORMATION

 

ACADEMIC CALENDAR

Go to www.olemiss.edu/depts/registrar/ and click on Academic Calendar to see the schedule for summer 2012.


COURSE SCHEDULE

Go to my.olemiss.edu and select Guest Access, or sign in using your Ole Miss WebID. Select Course Schedule from the left menu under Main workset. Select the academic term and year you wish to view.


ABOUT REGISTRATION

All registration is completed online. Complete instructions on how to register and to make schedule adjustments (drop/add) are explained later in this publication.

PRIORITY REGISTRATION BEGINS March 28 and is open to any continuing student, to former students who have been readmitted and to new graduate students who have been fully admitted. Each student should make an appointment with his or her advisor and develop a schedule for the summer terms during that week, making sure to include two or three substitute courses in case some first-choice courses are not available. New and new transfer students to the Oxford campus will participate in an orientation session, where they will be advised and their advisor hold will be released. These students will not need to schedule an appointment ahead of time.

ACADEMIC ADVISING must be completed by any continuing student, former students who have been readmitted and new graduate students who have been fully admitted before they can select classes. These students should make an appointment with their advisor prior to or during the advising period.

College or School Advising Coordinator Location Telephone
Health Professions Lucile M. McCook 350 Martindale 915-5970
Accountancy Hillary Goulding 200C Conner 915-5009
Business Administration Stephanie Crosbie 220 Holman 915-7558
Education Whitney Webb            107 Guyton Annex 915-7382
Law School Eddie Upton 2068 Law School 915-7361
Pharmacy Marvin Wilson 1023 NPC 915-7996
Undecided Students Academic Support Center 350 Martindale 915-5970
Liberal Arts Students in the College of Liberal Arts will be advised by a faculty member. They may identify their advisors by checking the Web.
Applied Sciences Students in the School of Applied Sciences will be advised by a faculty member. They may identify their advisors by checking the Web.
Engineering Students in the School of Engineering will be advised by a faculty member. They may identify their advisors by checking the Web.
Journalism Students in the School of Journalism and New Media will be advised by a faculty member. They may identify their advisors by checking the Web.
Graduate School Graduate students should consult their advisors instead of the Graduate School.

 

SCHEDULE ADJUSTMENT (DROP/ADD). During the summer, students may add courses through the third day of each of the summer sessions (June and July) and the fifth day of the full summer term. Classes may be added for May and August intersession through the second day in which classes meet. After these deadlines, they must have the approval of the instructor in the class and an academic dean. See the Academic Calendar at www.olemiss.edu/depts/registrar/ for the last possible day to register or to add classes. Any deviation from this policy is made only under extraordinary circumstances approved by the dean of the school or college in which the student is enrolled.

DATES FOR SCHEDULE ADJUSTMENT (drop/add) are listed in the Academic Calendar at www.olemiss.edu/depts/registrar/ .

THERE IS A CHARGE for schedule adjustments after the last official day to add classes or to register. Beginning on that date, each transaction (each drop and each add) will incur a charge of $10, which will be added to the student's account with the bursar (student billing and receivables). See the calendar for these dates.

STUDENTS MUST USE THE WEB TO REGISTER FOR COURSES. Go to www.olemiss.edu/itlabs to find locations for computers available to the public.

HOW TO REGISTER

  • Step 1 — Develop a schedule with your advisor. You must meet with your advisor to receive important instructions prior to accessing the registration system. See locations above.
  • Step 2 — Go to my.olemiss.edu and sign in using your Ole Miss WebID. Select the Registration workset and read the instructions shown.
  • Step 3 — Select Course Schedule to find the courses you wish to take. Add the desired sections to My Favorites. Once you are done, select Start Registration.
  • Step 4 — On the registration screen, you will see options that include adding and dropping courses. If you wish to adjust your schedule at a later time, you can return to this screen by selecting Start Registration or Drop/Add Courses from the left menu.
  • Step 5 — When you have completed registration, be sure to close your browser so no one else may access your schedule.

SPECIAL NOTE: If you enrolled in an ONLINE course, you are responsible for checking your Ole Miss email account for information about accessing the class. For more information on online courses, go to http://www.outreach.olemiss.edu/OleMissOnline/.

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NOTICE ON BILLING AND PAYMENT OF FEES

Phase 1 Registration Period

  • Students who register during Phase 1 will be billed on the next monthly bursar statement. These bills will be mailed to your billing address.

  • The dates for Phase 1 are as follows:

    • Intersession, first summer term and full summer March 28, 2012 to April 30, 2012
    • Second summer term from March 28, 2012 to May 31, 2012
    • August intersession from March 28, 2012 to June 30, 2012

Phase 2 Registration Period

  • Students who register during Phase 2 will be billed on the next monthly bursar statement. These bills will be mailed to your billing address.
  • The dates for Phase 2 are as follows:
    • Intersession from May 1, 2012 to May 13, 2012
    • First summer term and full summer from May 1, 2012 to May 29, 2012
    • Second summer term from June 1, 2012 to June 27, 2012
    • August intersession from July 1, 2012 to July 29, 2012
  • A nonrefundable registration fee of $50 will be assessed during this period.

Phase 3 Registration Period

  • Students who register during Phase 3 will be billed on the next monthly bursar statement.These bills will be mailed to your billing address.
  • The dates for Phase 3 are as follows:
    • Intersession from May 14, 2012 to May 15, 2012
    • First summer term from May 30, 2012 to June 1, 2012
    • Full summer from May 30, 2012 to June 5, 2012
    • Second summer term from June 28, 2012 to July 2, 2012
    • August intersession from July 30, 2012 to July 31, 2012
  • A nonrefundable registration fee of $100 will be assessed during and after this period.

 Payment Due Date

  • Full payment of tuition and fees is due on the following dates:
    • Intersession—May 15, 2012
    • First summer term and full summer—May 15, 2012
    • Second summer term—June 15, 2012
    • August intersession—July 15, 2012
  • These due dates remain the same for all of the registration periods (Phases 1, 2 and 3).
  • Payment of the full account balance must be received by the due date to avoid service fees.
  • A monthly service fee (1.5 percent) will be assessed on charges that are unpaid by the payment due date.
  • If you pay by mail, please mail your payment at least five (5) business days prior to the due date to ensure it is received by the due date.
  • Your account must be current for you to register for future enrollment periods. “Current” means that tuition and fees for the current and previous enrollment periods are paid in full, and all other charges are less than 30 days old.

  • The University of Mississippi reserves the right to cancel a student’s registration for nonpayment of tuition and fees for a previous enrollment period.

You may pay your account or change your billing address online at my.olemiss.edu.

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FINAL EXAMINATION SCHEDULE, SUMMER 2012

Go to www.olemiss.edu/depts/registrar/ and click on Final Exam Schedule to see the final exam schedule for summer 2012.

 

PARKING AND TRANSPORTATION
Those who park vehicles on The University of Mississippi campus are familiar with the problems. The demand for space is high, but the supply is low. The good news is that during the summer, on-campus parking is more available than during the fall and spring semesters. We would suggest that you investigate the possibilities by coming by the University Police Department, located in Kinard Hall on campus, or by calling 662-915-7235. A complete copy of the university’s parking rules and regulations can be found at www.olemiss.edu/depts/u_police/parkingservices.html, on the back of the parking map or in the M Book.

The Parking Traffic Services Office is responsible for maintaining the integrity of the campus by providing an equitable and quality service within the scope of available resources. The university has an obligation to provide a safe environment, fostering a high quality of life on campus.

Disabled Parking. Disabled parking spaces are provided throughout the campus. Only persons with valid state-issued disabled placards or embossed disabled license plates are able to park in these parking spaces. Any person who works or attends school at The University of Mississippi also must receive a disabled hang tag from the Parking Traffic Services Office.

Bicycling. Bicycling around our beautiful campus is highly suggested. Those who decide to ride their bikes also must adhere to the rules of the road. Please refer to the parking rules and regulations printed on the map for more information.

Skateboarding. Persons using such equipment must exercise extreme care to observe the rights of others. Neither skates nor skateboards are ever allowed in buildings. Please do not skate across any areas with brick foundation (for example, in front of the J.D. Williams Library) or on handrails.

Walking. We encourage you to choose this healthy alternative. Take advantage of Oxford’s beautiful weather, and walk! Always carry water during the summer months. We also recommend that you always walk with a friend.

Responsibility. Summer students must follow the rules and regulations set forth by the Traffic Safety Committee. Any citations received during your stay at The University of Mississippi must be paid before transcripts can be released. Be sure to receive a copy of the parking map when you apply for your parking permit. The permit application must be accompanied by proof of identification before any permit can be issued.

 

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PRIVACY ACT

Notification of Privacy Rights Under the Family Rights and Privacy Act (General Education Provisions Act, Sec. 438, Pub. L. 90-247, Title IV, as Amended).

 I. Subject to limitations specified in the Act, eligible students are assured the following rights pertaining to their educational records.

A. The right to inspect and review their records, to request reasonable explanations and interpretations of them, and to obtain copies of them at their own expenses.
B. The right to seek correction of the records through a request to amend them or through a formal hearing.
C. The right to control the disclosure of personally identifiable information from their records.

II. The following information about eligible students will be treated as directory information and be subject to release.

A. Name, home and local address, published telephone listing, email address, date of birth, photograph.

B. School or college, classification (Fr., Soph., Jr., Sr., Gr.), dates of attendance, awards, degrees and honors, date graduated, and the most recent educational agency or institution attended.

C. Participation in officially recognized activities and sports, fraternity and/or sorority affiliation and educational societies, and vital statistics, such as height and weight, for members of athletic teams.

III. Release of Education Records

A. The university is authorized to provide access to student records to campus officials, employees and contracted agencies who have legitimate educational interest in such access, without the student’s written consent. These persons have responsibilities in connection with campus academic, administrative or service functions and have reason for using student records connected with their campus or other related academic/administrative responsibilities as opposed to a personal or private interest. Such determination will be made on a case-by-case basis.

B. University officials will release educational information upon receipt of a signed, dated and written consent of the student that must specify the records that may be disclosed and identify the party to whom the disclosure may be made.

IV. Questions regarding records or the release of information may be directed to the Registrar, Martindale Student Services Center, University, MS 38677.

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RETURN OF FEDERAL FINANCIAL AID FUNDS WHEN STUDENTS OFFICIALLY OR UNOFFICIALLY WITHDRAW

Special rules apply when students withdraw after receiving student financial aid (SFA) for the term from any of the following programs:

• Federal Pell Grant
• Federal Supplemental Educational Opportunity Grant (SEOG)
• TEACH Grant
• Federal Perkins Loan
• Federal Direct Subsidized and/or Unsubsidized Loan
• Federal Direct PLUS Loan (for graduate students)
• Federal Direct PLUS Loan (for undergraduate students)
• Other Title IV programs

These rules are federally mandated. Before The University of Mississippi can calculate any tuition/fee refunds to a student under the institutional refund policy (see the Academic Calendar at www.olemiss.edu/depts/registrar/ for this policy, which is administered by the Office of the Bursar), the Office of Financial Aid must determine whether any financial aid funds should be paid back.

The Higher Education Amendments of 1998 define withdrawal as failure to complete the period of attendance on which federal aid eligibility was based. Therefore, this policy affects not only those individuals who complete the formal withdrawal notification process (as specified by the registrar), but also those students who simply stop attending classes. In either case, when a recipient of Title IV funds ceases attendance during a term, the university must calculate how much SFA was earned by the student.

A percentage is determined using the following formula:

Number of calendar days completed in the term as of the date of withdrawal

DIVIDED BY

Total number of calendar days in the term

If this percentage is more than 60 percent, no paybacks will be processed. If the result is 60 percent or less, then this percentage is used to determine how much of the aid that was disbursed (or could have been disbursed) is considered earned. The remainder must be returned to the Title IV program(s). Return of funds is processed as outlined below.

**Please note this important change**

Due to a change in federal regulations, summer must be treated differently for Return of Title IV withdrawal requirements. Because we have multiple summer minisessions that are treated as a combined term, withdrawals will be calculated based on the student's planned enrollment for the summer. For example, if a student indicates planned enrollment during May intersession, first summer and second summer, and drops and/or cancels or does not complete all minisessions, then a withdrawal calculation must be performed. The only exception is if the Office of Financial Aid receives written confirmation that the student will return to complete a later minisession in the summer.

SCHOOL
The university must return the lesser of (1) the amount of SFA not earned or (2) the institutional costs (tuition, housing, etc.) that the student incurred multiplied by the percentage of SFA not earned.

STUDENT
The student (or parent, in the case of a PLUS loan) must repay the amount of unearned SFA remaining after the university has returned its share.

ALLOCATION OF RETURNED FUNDS
Unearned funds are first applied (paid back) to any Title IV loans borrowed during the term. As stipulated by federal regulations, funds are returned in the following order:

  • Federal Direct Unsubsidized loan
  • Federal Direct Subsidized loan
  • Federal Perkins loan
  • Federal Direct Grad PLUS loan (for graduate students)
  • Federal Direct PLUS loans (for undergraduate students)

When the school must return loan funds on the student’s behalf (or parent’s, in the case of a PLUS loan), the student’s bursar account will be charged for this amount. When the federal calculation determines, instead, that it is the student’s (or parent’s) responsibility to return funds, the unearned Title IV loan funds are repaid in accordance with the terms of the loan.

If unearned funds remain after all loans have been repaid, the remaining unearned funds must be credited to Title IV programs in the following order:

  • Federal Pell Grant
  • Federal SEOG
  • TEACH Grant

When the school must return grant funds on the student’s behalf, the student’s bursar account will be charged for this amount. When the responsibility for repaying funds to the Title IV grant programs falls to the student, the student is required to return only 50 percent of the grant repayment as calculated using the federal formula. Grant overpayments may be collected according to arrangements satisfactory to the school, or by overpayment collection procedures prescribed by the Department of Education.

WITHDRAWAL DURING THE REFUND PERIOD
For withdrawals during the university’s refund period (during which tuition/fee refunds may apply), institutional aid that has credited to the student account must be repaid in full. Please refer to the Academic Calendar for the appropriate dates.

WITHDRAWAL FROM THE UNIVERSITY
A student can withdraw from the university during the course of a semester or summer term online at my.olemiss.edu, or he or she can provide written notification either via fax, mail or in person to the Office of the Registrar. Detailed information about the withdrawal process is provided in the Undergraduate Catalog. All students should be aware that withdrawing (either officially or unofficially) can adversely affect scholarships and grants (Academic Excellence, MTAG, etc.) for the next term of attendance. The Office of Financial Aid can provide guidance in those cases. Refund, repayment and withdrawal policies are subject to change, without notice, in order to comply with administrative and regulatory requirements.

UNOFFICIAL WITHDRAWAL
“Unofficial withdrawals” are defined as those students who simply stopped attending classes. These students never went through a formal process to withdraw but did not complete the period of attendance on which their federal aid eligibility was based. As noted in the Federal Student Financial Aid Handbook, the Department of Education mandates that universities develop a mechanism for determining whether a student who is a recipient of Title IV grant or loan funds has ceased attendance without notification during the period of enrollment.

To meet this requirement, the Office of Financial Aid has created a term-based report that identifies all students who received federal aid and posted all "F", "W" and/or "I" grades. Each student is notified by letter, and an email is sent to his/her university email account that it has been determined that he/she may be an unofficial withdrawal, and, as a result, federal financial aid paybacks will be issued. The letter/email informs the student of his/her right to dispute the determination. For students falling into these categories, we must determine if they actually began attendance and, if so, when the attendance ceased. Once we have that information, these students are processed as schedule cancellations (if never attended) or as unofficial withdrawals (if attended and left without officially withdrawing). For schedule cancellations, the student account will be charged for all disbursed aid so that it can be returned to the source. For unofficial withdrawals, an unofficial withdrawal calculation is performed for refund purposes.

Each student is responsible for having class instructors contact the Office of Financial Aid with a last date of attendance or class-related activity by the accounts receivable posting date that is shown in the student’s Unofficial Withdrawal letter. If acceptable documentation is provided, the latest date will be used for the unofficial withdrawal calculation.

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2012 SUMMER SCHOOL FINANCIAL AID INFORMATION


PLEASE READ THIS NOTICE

Funds for summer aid will be extremely limited. Students are encouraged to explore credit-based loan options such as the Parent PLUS (for parents of dependent undergraduates), Grad PLUS (for law, graduate, MBA or Pharmacy PY2, PY3, PY4 students), or private loans as primary sources of aid for summer.

Due to new federal regulations, students who received Federal Pell Grant funds for full-time enrollment in both fall and spring semesters (or 100 percent of their scheduled Pell award) will no longer be eligible for additional Pell in the summer. In addition, the SEOG (Supplemental Educational Opportunity Grant) allocation was exhausted during the fall/spring. As a result, very little grant aid is available in the summer.

  • Submit an electronic Summer Financial Aid Application, available on the Financial Aid Web page beginning March 19, 2012. We recommend that you submit the application by April 15, 2012. Please be aware that aid cannot be processed until the application is complete and accurate. Since revisions will delay processing, students should only complete the application after finalizing their summer course schedule. The Summer Financial Aid Application can be found at www.olemiss.edu/finaid.
  • Have a complete, correct and verified 2011-12 FAFSA on file in the Office of Financial Aid when you submit your online Summer Financial Aid Application. Be aware that the last date to file a 2011-12 federal application is June 30, 2012. If you are changing programs for the summer term (for example, from undergraduate to graduate), please be certain to update your Student Aid Report (SAR). Your SAR must match your program type in order for you to receive student financial aid. (This requirement does not apply to scholarship-only recipients.)
  • Students will be awarded federal aid for the summer terms according to their remaining eligibility for the 2011-12 award year.
  • Students who will be participating in Study Abroad or other programs off-campus should review the Financial Aid Information for Study Abroad and Consortium Study located at http://www.olemiss.edu/finaid/studyabroad.html .
  • Undergraduate students must enroll for a minimum of six (6) hours to qualify for most types of summer financial aid. Law and graduate students must enroll for a minimum of five (5) hours to qualify for most types of summer financial aid.
  • List any scholarship on the application that you are expecting to receive for the summer terms. Remember: Most of the scholarships that are awarded for the academic year (such as Academic Excellence, Phi Theta Kappa and MTAG/MESG) do not pay for summer terms. There are some scholarships that will pay for summer hours, however, such as Child of Faculty/Staff Scholarships and the Sumners Grant. If you believe that you are to be awarded a scholarship from a department or organization for summer, you will also want to confirm that award with the source.
  • Be admitted for the appropriate term and program. This is done through the Office of Admissions.

Students who are transferring to Ole Miss for the 2012 summer sessions must complete all of the above requirements. Be certain that you have added our school code (002440) to your Student Aid Report by calling the federal processor at 800-433-3243.

If you make changes to the number of summer hours in which you are registered, or you decide to attend a different combination of summer terms than originally reported, you must submit a revised summer application. The Office of Financial Aid will not know to update your awards without it. However, students are limited to one revision of the application; all other changes must be made in person by talking to a financial aid advisor. Please be aware that enrollment changes can hold up disbursement of summer aid.

Students who plan to use a prepaid tuition program such as MPACT must contact the Office of the Bursar. Newly admitted students planning to use a prepaid tuition program must also complete the Prepaid Tuition Plan Documentation Form for the Office of Financial Aid.

Students must secure enough financial aid or make other arrangements to cover all charges for summer as well as any previous balance. Under federal regulations, the university has no authority to pay charges with financial aid awarded for the fall 2012 semester (or any subsequent semester) unless the total balance due is $200 or less.

The University of Mississippi does not discriminate against any student protected by law based on race, color, religion, sex, national origin, disability, age, veteran status, sexual orientation, or genetic information.

REGOFF-11901/03-12

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