1:30 p.m., Monday, January 12, 2004, in the Martindale Third-Floor Conference Room


PRESENT:        Dr. Staton, Deans Hopkins, Reithel, Eftink, Chambless, Davis, Lee, Wells,

                          Stocks, Chitwood, Sullivan-Gonzalez, Dr. Angle, Dr. Fant, Dr. Hall, Dr. Clark,

                          Dr. Womer, Dr. Kathy Gates, Dr. Charles Gates


ABSENT:          Dean Rholes, Ms. Nadeau, Ms. Ziegelmayer, Dr. Gispen


ALSO PRESENT:           Dr. Marvin Wilson

             1. Reaction to Undergraduate Council Minutes of December 5. The Council discussed the recommendations from the Undergraduate Council relating to US 101. Dean Chambless inquired as to the kinds of orientation opportunities available for upper-class students. Dean Eftink noted that the use of graduate English students to cover material previously covered in US 101 would require additional training and close monitoring of the graduate students. Dean Hopkins observed that training would be provided to the graduate students and that this training would include a discussion of issues covered in the course text. On a motion by Dean Sullivan-Gonzalez and a second by Dean Reithel, the Undergraduate Council Minutes of December 5 were unanimously approved.

             2. Student Access to Buildings (see Attachment #1). Dean Wells observed that she was concerned for the safety of students who have access to buildings late at night. The Provost requested that the deans each describe building access policies in their areas. Most of the buildings on campus are locked after hours, but in numerous cases, graduate students have keys to allow them entrance into buildings. Now that study space is available in Weir Hall on a twenty-four-hour basis, the Provost encouraged deans to direct their students to this space. The Council otherwise took no action on this matter.

             3. Discussion of Fall Calendar. Since various students from the Schools of Business, Pharmacy, and Law are required to be present on campus on Friday, August 20, 2004, or earlier, the Council agreed that the fall term would begin on August 20. Nevertheless, most regular classes will not start until the following Monday.

             4. Taylor Medal Process. The Council discussed how a list of students eligible to be nominated for the Taylor Medal would be made available to the deans. Dr. Gates suggested that she was anxious about the idea of distributing such a list by e-mail. Accordingly, it was agreed that Dr. Gates would make the list of eligible students available to the deans through a secure web location.

             5. Other Matters. Dr. Gates discussed with the Council a variety of IT issues relating to matters addressed in Attachment #2. She indicated that teacher evaluations would be available for on-line viewing on January 23, and that she would shortly be soliciting testers for the new interface to view these evaluations. The Council discussed whether to change the timing of student evaluations for the spring from the end of the semester to the time in the semester when the students engage in priority registration. Dean Eftink suggested that we continue to schedule the evaluations at the end of the term. The Council also briefly discussed a new on-line survey for graduating students. At the conclusion of the discussion of these various IT matters, the Provost specifically thanked Dr. Gates for her labor in helping to oversee the University’s transition to the Campus Management system.

             6. Adjournment. The meeting adjourned at 2:22 p.m.

APPROVED by Chancellor Khayat on February 14, 2004