1:30 p.m., Monday, July 7, 1997, in the Lyceum Board Room
PRESENT: Dr. Walton, Deans Abadie, Boxx, J. Davis, S. Davis, Dingerson, Chambless, Meador, Smith, M. Wilson (for Roberts), Drs. Eftink, Green, R. Oesterling for Clark, and M. Buchanan for Fant
ABSENT: C. Staton and S. Wilkins
1. Approval of Minutes. Dr. Walton announced that the Chancellor had approved the Minutes of the January 13, 1997, and April 28, 1997, meetings without exception.
2. Policy Statement on Extraordinary Teaching Assignments. The policy proposal prepared by the Committee on Faculty Governance and Academic Responsibility was discussed. Concerns were raised over the general definition of extraordinary assignments, the desire to have ways to encourage full-time faculty to participate to a greater extent in off-campus assignments, the concern over the impact of the growth of such courses and sites on the central mission of the University, and the concern of the quality of instruction and grading at off-campus sites.
Upon a motion by Smith, seconded by Abadie, the proposed policy was not approved. Dr. Walton expressed his intent to appoint a sub-committee of the Academic Council to draft a similar policy statement that might be acceptable.
3. Policy on Class Enrollments by Members of Instructors' Immediate Families. Boxx moved, with a second from Smith, that the policy proposed by the Committee on Faculty Governance and Academic Responsibility be accepted with the following two revisions: 1) deletion of the last phrase "such as requiring that the student be graded on a pass-fail basis," and 2) changing the "or" to "and" (at two places) in the second paragraph, to have the effect of requiring approval by both a departmental chair and dean. A third friendly amendment was also accepted to strike the words "prior and" from the first sentence of the second paragraph. A fourth amendment, by Abadie (seconded by Wilson), to make the policy more restrictive, was withdrawn after discussion. A fifth amendment, made by Green, seconded by Chambless, and unanimously accepted, was to further define the meaning of immediate family members, by adding a separate sentence. The amended motion, which appears below, was accepted unanimously.
Whenever an immediate family member of an instructor seeks to enroll in a course taught by that faculty member, the instructor must obtain explicit approval for such enrollment from the department chairman and appropriate academic dean. In granting special permission for an immediate family member to enroll in the instructor’s course, the department chairperson and dean may impose special conditions.
a. change the timetable to read-
5. Length of Final Exam.: It was moved by Abadie and seconded by Boxx that the sentence "Examinations should be concluded in three hours.", which appears in the final examination schedule booklets, be replaced by the following sentence. This motion passed unanimously.
to "In order to give a final examination at any time other than the time shown in the
7. Additional Items and General Information.
Dr. Walton announced that he has been asked by Roy Klumb, a new IHL Board member, to develop a statement on faculty teaching loads. Suggestions were made regarding the need to consider accreditation requirements, regarding course loads, that exist in certain disciplines, and the need to explain that a faculty member's duties include research, service, advising, etc., as well as teaching.
Dr. Walton briefly mentioned several IHL Board items.
Gerald W. Walton, Chair Date
Carolyn Ellis Staton, Secretary Date
Robert C. Khayat, Chancellor Date