MINUTES OF THE COUNCIL OF ACADEMIC ADMINISTRATORS

1:30 p.m., Monday, June 12, 2006, in Lyceum 200

 

PRESENT:   Dr. Staton, Deans Hopkins, Reithel, Eftink, Burnham, Lee, Rholes, Chitwood, Stocks, Buntin, Pate and Dr. Garner for Dean Wells, Dr. Hallam, Dr. Gates, Dr. Gispen, Dr. Hall, Dr. Canty, and Ms. Harrington

 

ABSENT:      Dean Davis, Dean Sullivan-Gonzalez, Dr. Davis, Mr. Putta, Dr. Fant, Dr. Angle, Dr. Clark and Ms. Puckett


          1. Approval of Minutes.


          The Provost announced that Chancellor Khayat has approved the minutes of the February 13 meeting with the exception of item 2 which pertains to a change in the grading scale for undergraduates.


          2. Reaction to Undergraduate Council Minutes of May 5 (see Attachment #1).


          On a motion by Dean Hopkins and a second by Dr. Gispen, and after discussion of the limitation of theatre art history courses to majors, the Council unanimously approved the Undergraduate Council Minutes of May 5. Corrected catalog copy was provided by the College of Liberal Arts for the other catalog changes to Art and should be substituted for the language in the Undergraduate Council Minutes of May 5.


          3. Reaction to Modified Graduate Council Minutes of November 11 (see Attachment #2).


          On a motion by Dean Rholes and a second by Dean Burnham, the Council unanimously approved the Modified Graduate Council Minutes of November 11.


          4. Reaction to Graduate Council Minutes of February 10 (see Attachment #3).


          On a motion by Dean Reithel and a second by Dean Chitwood, the Council unanimously approved the Graduate Council Minutes of February 10.


          5. Reaction to Graduate Council Minutes of March 24 (see Attachment #4).


          On a motion by Dean Eftink and a second by Dr. Gispen, and after brief discussion of the elimination of the classics major, the Council unanimously approved the Graduate Council Minutes of March 24.


          6. Reaction to Graduate Council Minutes of April 21 (see Attachment #5).


          On a motion by Dean Chitwood and a second by Dean Rholes, and after discussion of the D.A. degree in Chemistry, the Council unanimously approved the Graduate Council Minutes of April 21.


          7. Reaction to Graduate Council Minutes of May 10 (see Attachment #6).


          The Council discussed at some length the funding of insurance for graduate assistants. Dean Eftink indicated that the University had identified funding to cover 50% of the cost of premiums for insurance for graduate assistants. Graduate assistants will be required to pay the other 50% of the cost of premiums. Dean Eftink indicated that there would be a “hard” waiver system, which would allow graduate assistants with clearly identified other insurance to obtain a waiver from the requirement of paying for half of the premiums of the insurance provided by the University. Dean Reithel inquired whether the University’s portion of the premiums would be paid from external sources when a graduate assistantship was funded from an external source. Dean Eftink stated that the University would pay for this cost from central funds except in circumstances where external sources provided for the payment of fringe benefits. He indicated that the new insurance program was scheduled to begin this August. After further discussion, and on a motion by Dean Eftink and a second by Dean Chitwood, the Council unanimously approved the Graduate Council Minutes of May 10.


          8. Request for Change of Name for Independent Study (see Attachment #9).


          The Council discussed the proposed name change and considered whether a reference to “online learning” adequately referenced forms of independent study not conducted online. After further discussion, the sense of the Council was to refer the matter back to Assistant Provost, Timothy Angle, for consideration of whether the department might be more appropriately named the department of “Online and Independent Study.”


          9. Reconsideration of Faculty Definitions for Staff with Secondary Faculty Titles (see Attachment #7).


          The Council discussed the policy enacted last year reserving unmodified academic titles for members of the regular faculty, that is--faculty who are tenured or tenure-track. The Council considered that there are currently University administrators whose primary responsibilities are administrative but who also hold an academic title, and some of these titles are currently unmodified. The Provost and other members of the Council suggested that it was sometimes important to the recruiting of administrators that they be allowed to hold an unmodified academic title, even though these administrators were neither tenured nor tenure-track. The contrary view was also stated, though, that there was no need to provide persons holding primarily administrative positions with an unmodified title. After further discussion, and on a motion by Dean Eftink and a second by Dean Reithel, the Council voted to permit unmodified academic titles for persons whose primary responsibility was administrative or staff.


          10. Other Announcements.


          Dr. Gates indicated that the University is following the progress of other universities using SAP who are also relying on a separate classroom reservation program and considering whether the use of such a program might be appropriate for this university. She also mentioned that orientation is going well. Finally she announced that a team from Harvard University is coming to look at our campus management implementation.


          Dean Eftink informed the Council that changes to the policy directory were scheduled to occur that would give the directory a table of contents appearance.

  

          The Provost indicated that the IHL Board would be meeting on Wednesday and that she and the Chancellor had been alerted that neither needed to be present for this meeting. She indicated that the deans were at liberty to tell their faculty about the raises that had been budgeted for the coming year beginning Thursday unless they were advised before Thursday morning not to do so.


          11. Adjournment. The meeting adjourned at 2:35 p.m.




APPROVED by Chancellor Khayat on July 18, 2006.