MINUTES OF THE COUNCIL OF ACADEMIC ADMINISTRATORS
1 p.m., Monday, June 14, 2004, in Lyceum 200
PRESENT: Dr. Staton, Deans Hopkins, Eftink, Lee, Stocks, Rholes, Chitwood, Sullivan-Gonzalez, Dr. Canty for Dean Reithel, Dr. Bates for Dean Chambless, Ms. Cox-McCarty for Dean Davis, Dr. Wilson for Dean Wells, Dr. Acevedo, Mr. Fellows for Ms. Bailey, Dr. Fant, Dr. Hall, Dr. Clark, Dr. Kathy Gates, Dr. Gispen
ABSENT: Deans Reithel, Chambless, Davis, and Wells, Ms. Bailey, Ms. Ziegelmayer,
Dr. Angle, Dr. Womer, Dr. Charles Gates
1. Approval of Minutes. The Provost announced that Chancellor Khayat has approved the minutes of the April 19 meeting without exception.
2. Reaction to Undergraduate Council Minutes of June 4. Dean Hopkins noted that English 321 is no longer offered and that references to this course should be removed from the School of Accountancy course and catalog changes. With this correction, and on a motion by Dean Stocks and a second by Dean Chitwood, the Council unanimously approved the Undergraduate Council Minutes of June 4.
3. Reaction to Graduate Council Minutes of March 19. On a motion by Dean Hopkins and a second by Dean Rholes, the Council unanimously approved the Graduate Council Minutes of March 19.
4. Extra and Supplemental Compensation Plan for Faculty and Staff (see Attachment #1). A motion was initially made by Dean Rholes and seconded by Dean Chitwood to approve the Extra and Supplemental Compensation Plan for Faculty and Staff. After extensive discussion, however, the Council agreed to have the Plan reconsidered by the original committee that had proposed it, in light of comments made by members of the Council.
Dean Eftink initially noted that a similar policy at Northern Illinois had been used as a basis for the policy presented to the Council. The Provost asked Dr. Acevedo for feedback from the Faculty Senate. Dr. Acevedo indicated that the Faculty Senate was generally very positive about the plan. He conveyed the sense of the Faculty Senate that in the future it would be useful if policies regarding extra or supplemental compensation for both teaching and research were articulated in one plan.
Dean Lee wondered whether the plan as currently stated would prevent the School of Engineering from providing certain extra or supplemental compensation to directors of particular grants. Dean Eftink indicated that the plan was intended only to restate the limitations contained in OMB Circular A-21, and that the plan was generally intended to expand opportunities for extra or supplemental compensation rather than contract them. The Provost indicated that this was a matter that could be addressed subsequently.
There was some discussion about whether the plan was intended to cover extra compensation for teaching during the intercession or during summer. The Provost and Dean Eftink indicated that the plan was intended primarily to address compensation issues during the regular academic year.
Dr. Wilson indicated that the School of Pharmacy was generally supportive of the plan, but that Pharmacy has a 30 percent cap rather than the 20 percent cap contained in the plan. He asked that the plan be revised to make the cap 30 percent.
Dr. Gispen indicated his perception that compensation opportunities are tilted toward teaching, and that the University should find more money to encourage research. The Provost suggested that the key beneficiaries under the plan would be the sciences and business, because these are the subjects in which significant grants are available.
Dean Chitwood inquired as to whether she could use the overhead account in the School of Applied Sciences to supplement salaries through research awards during the regular academic year. She specifically asked hypothetically whether it would be appropriate to give a $1,000 per month salary supplement for a new assistant professor. The Provost stated that she did not believe this was appropriate, although research support during the summer would be appropriate.
Dean Hopkins stated that the College of Liberal Arts was generally supportive of the plan and thought it long overdue. He suggested, however, that chairs should not be included in the policy. He further wondered whether it was feasible to require the Provost’s approval for all teaching award guidelines, since there might be many such teaching awards.
Dean Stocks stated his belief that the plan, if adopted, would not leave extra compensation opportunities tilted in favor of teaching opportunities, since it would be the rare faculty member who, by teaching extra courses, might supplement his or her salary to the degree permitted under the plan.
The Provost discussed conflict with Human Resources concerning staff members teaching courses during work hours. She noted that a restriction against such teaching being enforced by Human Resources does not apply if a person has an instructor title. She stated her preference that the plan include some provision for flex time to deal with the issue of staff teaching. Dr. Gispen expressed his belief that some faculty were concerned about staff teaching, and the Provost responded by giving examples of where teaching by staff members enriched the university’s course offerings.
Dr. Acevedo indicated that some faculty wanted to be able to negotiate with their chairs to use overhead from a grant they wrote to help supplement their salaries. The Provost stated that she expected these kinds of conversations to take place.
At the suggestion of the Provost, the Council remanded this issue to the original committee for reconsideration in light of the comments made by the meeting.
5. Orientation. Dr. Kathy Gates reported on Orientation and indicated that it was proceeding smoothly. She noted that there was some consternation that many freshman courses were already closed. Dean Hopkins indicated that there are still sections available of core freshman classes.
6. Adjournment. The meeting adjourned at 1:55 p.m.