MINUTES OF THE COUNCIL OF ACADEMIC ADMINISTRATORS
3 p.m., Tuesday, May 13, 2003, in Lyceum 200
PRESENT: Dr. Staton, Deans Hopkins, Eftink, Chambless, Davis, Lee, Wells, Stocks, Meador, Chitwood, and Sullivan-Gonzalez, Dr. Rock, Dr. Angle, Dr. Fant, Dr. Hall, Dr. Clark, Dr. Gates, and Dr. Wyandt
ABSENT: Dean Harvey, Ms. Crosby, Mr. Satumba, and Dr. Womer
1. Discussion Concerning the Graduate Hooding Ceremony. The meeting of the Academic Council began with comments concerning the graduate hooding ceremony. These were overwhelmingly favorable. There were suggestions of moving the ceremony next year to the Ford Center. Dean Chambless asked whether next year’s ceremony might include graduates from master’s programs. Although some objections were made to this proposal, the Provost indicated that there would be a year to consider this idea.
2. Discussion of the Commencement Ceremonies. Members of the Council discussed the variety of logistical difficulties encountered during commencement ceremonies. The School of Applied Sciences overflowed its space in Turner; the School of Education overflowed the Performing Arts Center and intends to return to the Grove next year; the School of Pharmacy suffered from heat in Turner during commencement afternoon because the air conditioning had apparently not been left on over night. In addition to these matters, Dean Hopkins indicated that the College of Liberal Arts had completely filled the Coliseum. This suggests that it may not be possible to have a full graduation ceremony in the Coliseum in the event of rain.
3. Reaction to Undergraduate Council Minutes of April 4 and May 2. On a motion by Dean Chambless and a second by Dean Davis, the Undergraduate Council Minutes of April 4 were unanimously accepted. On a motion by Dean Wells and a second by Dean Davis, the Undergraduate Council Minutes of May 2 were unanimously accepted.
4. Reaction to Graduate Council Minutes of February 7 and March 28. On a motion by Dean Sullivan-Gonzalez and a second by Dean Davis, the Graduate Council Minutes of February 7 were unanimously accepted. On a motion by Dean Davis and a second by Dean Wells, the Graduate Council Minutes of March 28 were unanimously accepted.
5. Deletion of Master of Fine Arts Degree Program in Theatre Arts. On a motion by Dean Hopkins and a second by Dean Chambless, the proposal to delete the Master of Fine Arts Degree Program in Theatre Arts was unanimously approved.
6. Discussion of Campus Management System. Dr. Gates commented generally on the new computer system. She indicated that performance problems had occurred when registration had increased the load on the system already working on grades. She expects that we will need to upgrade the secure web server (solaris). She reported that there was a problem with the calculation of GPA’s, but that the manufacturer was sending a fix. As to registration, Dr. Gates indicated that since the opening of registration there had been two thousand adds and one thousand drops. After some discussion of system difficulties that may have hindered registration by some students, the Provost indicated that she plans to waive late fees for these students.
7. Adjournment. The meeting adjourned at 3:35 p.m.
APPROVED by Chancellor Khayat on June 9, 2003.