MINUTES OF THE COUNCIL OF ACADEMIC ADMINISTRATORS
1:30 p.m., Monday, October 9, 2006, in Lyceum 200
PRESENT: Deans Hopkins, Reithel, Eftink, Davis, Lee, Wilder, Rholes, Sullivan-Gonzalez, Pate, Dr. Love for Dean Burnham, Dr. Wilson for Dean Wells, Dr. Stafford for Dean Chitwood, Ms. Martena for Dr. Gates, Dr. Gispen, Dr. Hall, Dr. Canty, Dr. Fant, Mr. Dru Ashoo, Mr. Stephen Monroe, Ms. Harrington
ABSENT: Dr. Staton, Dean Burnham, Dean Wells, Dean Chitwood, Dean Buntin, Dr. Donna Davis, Mr. Putta, Dr. Angle, Dr. Clark, Dr. Gates
ALSO PRESENT: Ms. Karen Schiferl
1. Approval of Minutes.
The Secretary to the Council announced that Chancellor Khayat has approved the minutes of the April 10, May 8, and June 12 meetings with no exceptions.
2. Reaction to Undergraduate Council Minutes of September 1, 2006 (see Attachment #1).
On a motion by Dean Hopkins and a second by Dean Reithel, the Council unanimously approved the Undergraduate Council Minutes of September 1, 2006.
3. Consideration of Standardizing Buckley Amendment Waivers.
The Council discussed and generally approved the concept of having a standard FERPA waiver form for use by students at the University. The sense of the Council was that the content of such a standardized waiver should probably allow deans, deans’ staff, and chairs to speak with parents or legal guardians about students’ grades or courses but not to allow faculty to speak to parents. There was some sentiment for creating a mechanism for students to sign the waiver via the web rather than in a hard copy that has to be maintained at each dean’s office. On the basis of the discussion, the Secretary indicated that he would work with the University attorneys to draft a form waiver for the Council to review and that he would work with Dr. Fant to see whether it would be possible for the waiver form to be administered over the web.
4. Other News or Announcements.
Mr. Dru Ashoo indicated that he was resigning as Academic Affairs Director for the ASB and that he would be replaced by Anthony Yuen.
Dean Eftink distributed the National Research Council Survey of Doctoral Programs (see attached) and briefly discussed its administration. He also distributed information (see attached) regarding the number of course syllabi that had been uploaded. He asked the members of the Council to consider the action items in the materials he distributed and generally indicated that the University would need a higher rate of syllabi being uploaded than it currently had.
Ms. Harrington discussed some recent statistics regarding the University. Its first year retention rate is 80% as compared with a SUG average of 85%. There are six schools lower than us in the Southern University group. Upon inquiry, she noted that Southern has a 75% retention rate and Mississippi State has an 80% retention rate. The University’s sixth-year graduation rate is 56%, as compared to a SUG average of 64%.
Dr. Fant announced that admissions applications were up approximately 20% over last year that we had currently received approximately 1900 applications and had admitted approximately 1500 students.
4. Adjournment. The meeting adjourned at 2:10 p.m.
All items approved by the Chancellor on November 13, 2006.