MINUTES OF THE COUNCIL OF ACADEMIC ADMINISTRATORS
1:30 p.m., Monday, October 11, 2004, in Lyceum 200
PRESENT: Dr. Staton, Deans Hopkins, Reithel, Eftink, Burnham, Davis, Lee, Stocks, Rholes, and Sullivan-Gonzalez, Dr. Wilson for Dean Wells, Dr. Hallam for Dean Chitwood, Dr. Acevedo, Dr. Angle, Dr. Fant, Dr. Hall, Dr. Kathy Gates, Dr. Charles Gates
ABSENT: Dean Wells, Dean Chitwood, Ms. Bailey, Ms. Ziegelmayer, Dr. Clark, Dr. Gispen, Ms. Harrington
1. Approval of Minutes. The Provost announced that Chancellor Khayat has approved the minutes of the August 9 meeting without exception.
2. Reaction to Undergraduate Council Minutes of September 3. The Council discussed at length the petition of Jeffrey Brantley. The issue raised by this petition is the meaning of the requirement in the undergraduate catalog that “[a]t least 30 semester hours of residence credit must be taken in the school or college recommending the degree.” The Secretary to the Council explained that the Undergraduate Council had approved the petition of Mr. Brantley on the basis of its determination that the language from the undergraduate catalog did not require the 30 semester hours of residence credit to be taken in the school or college recommending the degree after a major is declared. Dean Chitwood indicated that she did not know any justification for the 30-hour requirement if this were the proper interpretation. She indicated her view that it was undesirable for students to declare a major at the same time as they applied for graduation, but thought that the School of Applied Sciences would be adopting other strategies to prevent this occurrence. Dean Hopkins indicated that he thought the 30-hour rule served the purpose of helping to identify students in a major so as to give them appropriate information. In the course of discussion, mention was made of the fact that some schools require a minimum GPA for admission to particular majors. The Provost indicated her general concerns about these kinds of requirements. Dean Hopkins indicated that he has rejected attempts from departments within the College of Liberal Arts to establish minimum GPA requirements. Eventually, the Provost indicated that she would attempt to break down the policy issues raised by the Brantley petition and place them on the agenda for a future meeting of the Council.
The Council also briefly discussed the proposal to extend the period for dropping classes. Dean Sullivan-Gonzalez indicated his view that the shortened semester now in place automatically had the effect of extending the relative length of the drop period. Dean Hopkins indicated that he thought students were interested in extending the drop date so that faculty would have a chance to grade early exams and return those grades prior to the end of the drop period. Dean Sullivan-Gonzalez worried that extending the drop date might exacerbate conflicts between rush and academic performance. After further discussion, and on a motion by Dean Sullivan-Gonzalez and a second by Dean Hopkins, the Council unanimously approved the Undergraduate Council Minutes of September 3.
3. Reaction to Undergraduate Council Minutes of October 5. The Secretary to the Council indicated that in light of the previous action, the calendar would have to be adjusted to include the additional five days for the drop period. After further discussion and on a motion by Dean Davis and a second by Dean Chitwood, the Council unanimously approved the Undergraduate Council Minutes of October 5. In response to a question about the effective date of the extended drop period, the sense of the Council was that this change to the drop period would become effective upon approval by the Chancellor, and that it might therefore take effect as early as the spring semester of 2005. Dr. Fant and Dr. Gates indicated that it was feasible for the change to be put into effect as early as this date.
4. Extra and Supplemental Compensation Plan for Faculty and Staff (see Attachment #1). Dean Eftink briefly summarized the proposed plan and indicated his belief that the spreadsheet attached as part of Attachment #1 would not be included in the faculty/staff handbook, but was simply included for the benefit of the Council in understanding the proposal. On a motion by Dean Hopkins and a second by Dean Reithel and Dr. Wilson, the Council unanimously approved the Extra and Supplemental Compensation Plan for Faculty and Staff.
5. Proposal on Career Ladder for Instructors (see Attachment #3). Dean Chitwood inquired as to the meaning of the phrase “unless approved by tenured faculty.” Dean Hopkins indicated that this phrase anticipated approval by majority vote of the tenured (not the tenure track) faculty. On a motion by Dean Hopkins and a second by Deans Stocks and Chitwood, the Council unanimously approved the Proposal on Career Ladder for Instructors.
6. Proposed Agreement on Dual Enrollment-Dual Credit (see Attachment #2). Although a motion was initially made by Dean Burnham and seconded by Deans Hopkins and Davis to approve the proposed agreement, after further discussion, this motion was withdrawn. The Council was especially curious as to the justification for the different GPA requirement for dual enrollment in junior colleges versus four-year institutions. The Provost indicated that she would seek clarification on this issue, and the matter was accordingly tabled.
7. Additional Business. The Provost indicated her belief that the Faculty Senate might wish to consider whether some of the university standing committees were no longer active and ought to be retired. Dr. Acevedo indicated that he would refer this matter to the Faculty Senate. Dr. Fant inquired as to whether it was appropriate to make the calendar for spring 2005 visible on the web, and the Provost indicated that this would be all right.
8. Adjournment. The meeting adjourned at 2:40 p.m.
APPROVED by Chancellor Khayat on December 3, 2004.