MINUTES OF THE COUNCIL OF ACADEMIC ADMINISTRATORS
1:30 p.m., Monday, December 9, 2002, in Lyceum 200
PRESENT: Dr. Staton, Deans
Hopkins, Harvey, Chambless, Lee, Stocks, Meador, and
Chitwood, Dr. Don Cole for Dean Eftink, Dr. Marvin Wilson for Dean Wells,
Crosby, Dr. Angle, Dr. Fant, Dr. Hall, Dr. Gates, Dr. Wyandt
ABSENT: Dean Eftink,
Dean Davis, Dean Wells, Dr. Adler, Mr. Satumba, Dr. Clark
ALSO PRESENT: Dr.
- Approval of Minutes. Dr. Staton
announced that Chancellor Khayat has approved the Minutes of the October 14
meeting without exception.
- Reaction to Undergraduate Council Minutes
of October 4. On a motion by Dean Hopkins and a second by Dean Harvey,
the Undergraduate Council Minutes of October 4 were accepted.
- Reaction to Undergraduate Council Minutes
of November 8. The Council of Academic Administrators discussed at
some length the proposal from the Undergraduate Council to adopt a Z-grade
policy. After questioning some details of the proposal, Dean Hopkins proposed
that the Z-grade policy be submitted for consideration by the chairs of the
various schools before being acted upon by the Council of Academic Administrators.
Accordingly, on a motion by Dean Hopkins and a second by Dean Harvey, the
proposal in the Undergraduate Council Minutes concerning the Z-grade policy
was tabled until the February meeting of the Council of Academic Administrators
with the expectation that deans would solicit input from their chairs concerning
the proposal. On a motion by Dean Harvey and a second by Dr. Donald Cole,
the remaining items in the Minutes of the Undergraduate Council for November
8 were approved.
- Reaction to Graduate Council Minutes of
October 18. On a motion by Dean Chambless and a second by Dean Hopkins,
the Graduate Council Minutes of October 18 were accepted.
- Other Issues.
a. Suspension of admissions into programs.
Provost Staton mentioned that a proposal would be considered by the
IHL Board at its next meeting on whether to permit institutions to suspend
admissions into particular programs without formal Board approval for suspension
of the programs themselves.
b. Expediting review of course changes.
The Provost discussed briefly the possibility of finding some procedure for
expediting action by the Council of Academic Administrators on course changes,
such as a process for members of the Council to approve via email or the web
routine course changes.
c. Location of classes. The Provost
raised the issue of how the process of assigning classrooms for courses might
be improved. In particular, she was concerned that faculty who wished to use
instructional technology were not always assigned classrooms equipped with
such technology and that faculty who did not seek to use this technology would
be assigned to “smart” classrooms.
d. Evening classes. After a brief discussion,
the Council agreed that evening division classes would be considered to be
those that began at 5:00 p.m. or later during the day.
e. Winter intercession. The
Provost indicated that she had begun exploring the feasibility of the University
offering courses during a Winter intercession. The Registrar explained how
intercession courses might be offered beginning on January 2, with the regular
spring semester not beginning until after Martin Luther King day. The current
number of classroom minutes could be obtained during the spring semester by
extending the semester by one week into May and by holding class either on
two Saturdays during the semester or on Good Friday and one Saturday. Commencement,
under this plan, would occur on the third Saturday in May. The Provost indicated
that she had made inquiry with the IHL concerning whether the current number
of required classroom minutes per semester might be reduced to an amount consistent
with that required by other comparable institutions in the region. There was
also some discussion of whether a winter intercession was preferable to the
current spring intercession or whether it would be possible to start summer
school a week later so as to create the opportunity for both a winter and
a spring intercession.
f. Technology matters. Kathy Gates
reported to the Council about a number of technology issues, including a Blackboard
update scheduled for December 18-19 and the move from the Legacy system to
the new campus management computer system scheduled to occur during spring
- Adjournment. The meeting adjourned
at 2:20 p.m.
Carolyn Ellis Staton, Chair Date
Timothy L. Hall, Secretary Date
APPROVED by Chancellor Khayat on 1-22-03.