MINUTES OF THE COUNCIL OF ACADEMIC ADMINISTRATORS

1:30 p.m., Monday, February 10, 2003, in Lyceum 200

 

PRESENT:     Dr. Staton, Deans Hopkins, Harvey, Eftink, Stocks, Meador, Chitwood, and Sullivan-Gonzalez, Dr. Anderson for Dean Chambless, Dr. Rychlak for Dean Davis, Dr. Vaughan for Dean Lee, Dr. Wilson for Dean Wells, Dr. Rock, Ms. Crosby, Dr. Angle, Dr. Hall, Dr. Clark, Dr. Gates


ABSENT:       Deans Chambless, Davis, Lee, and Wells, Mr. Satumba, Dr. Fant, Dr. Wyandt

 

ALSO PRESENT:      Dr. Nancy Bercaw

  1. Approval of Minutes. The Provost announced that Chancellor Khayat has approved the Minutes of the December 9 meeting without exception.

  2. Senate Proposal on Modification of Extension of Tenure Probationary Period for Personal Circumstances (see Attachment #2). Dr. Nancy Bercaw, who chaired the committee of the Faculty Senate which recommended modifying the University’s current Tenure Probationary Period policy, made a brief presentation to the Council. She indicated that the Faculty Senate had decided to propose modifications to the policy after discovering that the original policy, adopted in 1989, had only been used once. On the basis of interviews with various department chairs and faculty, the Faculty Senate identified three problems with the current policy: (1) the requirement of specifying in writing what an applicant for extension would do with the additional year was thought of as a hurdle that the applicant might not be able to comply with; (2) the fact that the procedure for applying for an extension followed the same chain of decision makers as an application for tenure was thought of as creating an opportunity for a pre-tenure review; and (3) the existing policy, as construed in practice, may not have been used because there is evidence that at least some department chairs had discouraged applicants from taking advantage of the policy. Following Dr. Bercaw’s presentation, there was some discussion concerning item 3 in the proposed policy, which requires a request for an extension to the tenure probationary period to be initiated on or before March 1 of the year prior to the academic year in which a tenure decision is to be made. Discussion centered on whether a tenure portfolio would normally be completed at this point. After some discussion, the Provost suggested that revisions to the proposed policy might be made in the future should members of the university committee deem it necessary. Although no motion or second regarding this proposed policy was made, the Council unanimously approved the proposed policy.

  3. Z-Grade Proposal (see Attachment #1). Dean Hopkins announced that his survey of faculty within the College of Liberal Arts had produced neither strong support for nor opposition to the proposed Z-grade policy. Nevertheless, he stated that the College of Liberal Arts would support the Z-grade policy in principle, though he observed that the policy as presented to the Council is not catalog copy. Dean Hopkins and others pointed especially to the language precluding application of the policy to certain “required courses.” He and others on the Council mentioned a variety of circumstances that they felt were probably not contemplated to be precluded by the policy. Dean Hopkins also noted that he had given the Council’s secretary catalog copy from an earlier pass/fail policy that had existed at the University between 1992 and 1996 and suggested that this might be a basis for drafting catalog copy for the new policy. There was some discussion of whether courses taken pass/fail under the new policy ought to be referred to with a grade of “P,” rather than “Z.” Although it was understood that the use of the “Z” designation was probably intended to distinguish pass/fail courses under the proposed policy from certain courses offered in the Department of Exercise Science and Leisure Management, Dean Chitwood announced that this department might be amenable to abolishing its pass/fail courses. It was the consensus of the Council that students not be permitted to take courses pass/fail for which they lacked applicable prerequisites. There was also a brief discussion of how a pass/fail grade would be handled in the cases of students attempting to take a subsequent course for which the course they took pass/fail was a prerequisite. On a motion by Dean Hopkins and a second by Dean Stocks, the Council unanimously approved in concept the Z-grade policy. It was understood that the Council’s secretary would attempt to draft catalog copy that would effectuate the policy.

  4. Additional Matters.

    a. Dr. Kathy Gates reported on the current status of efforts to implement the Campus Management Program. She indicated that training to use the new system would begin this week and continue indefinitely, with the most intense period of training occurring over the next eight to twelve weeks. She also announced that a patch for the Blackboard program had been installed and fixed most of the problems with this program.


    b. Dr. Tim Angle announced that his office is scheduling a workshop to assist departments in preparing to process payments for summer school.


    c. Dean Meador announced that the library would be holding an amnesty day regarding fines on books turned in on Valentine’s Day.

    d. Dean Chitwood announced that two candidates for Director of the National Food Service Management Institute would soon be interviewed. She hopes that this institute will become more integrated with the University and said that she was creating opportunities during which members of the university community might interview with these two candidates

  5. Adjournment. The meeting adjourned at 2:10 p.m.

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                                                                        Carolyn Ellis Staton, Chair                             Date



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                                                                        Timothy L. Hall, Secretary                             Date


APPROVED by Chancellor Khayat on 3-18-03.