MINUTES OF THE COUNCIL OF ACADEMIC ADMINISTRATORS
1:30 p.m., Monday, February 10, 2003, in Lyceum 200
PRESENT: Dr. Staton, Deans
Hopkins, Harvey, Eftink, Stocks, Meador, Chitwood, and Sullivan-Gonzalez,
Dr. Anderson for Dean Chambless, Dr. Rychlak for Dean Davis,
Dr. Vaughan for Dean Lee, Dr. Wilson for Dean Wells, Dr. Rock, Ms.
Crosby, Dr. Angle, Dr. Hall, Dr. Clark, Dr. Gates
Chambless, Davis, Lee, and Wells, Mr. Satumba, Dr. Fant, Dr. Wyandt
ALSO PRESENT: Dr.
- Approval of Minutes. The Provost
announced that Chancellor Khayat has approved the Minutes of the December
9 meeting without exception.
- Senate Proposal on Modification of Extension
of Tenure Probationary Period for Personal Circumstances (see Attachment #2).
Dr. Nancy Bercaw, who chaired the committee of the Faculty Senate which recommended
modifying the University’s current Tenure Probationary Period policy,
made a brief presentation to the Council. She indicated that the Faculty Senate
had decided to propose modifications to the policy after discovering that
the original policy, adopted in 1989, had only been used once. On the basis
of interviews with various department chairs and faculty, the Faculty Senate
identified three problems with the current policy: (1) the requirement of
specifying in writing what an applicant for extension would do with the additional
year was thought of as a hurdle that the applicant might not be able to comply
with; (2) the fact that the procedure for applying for an extension followed
the same chain of decision makers as an application for tenure was thought
of as creating an opportunity for a pre-tenure review; and (3) the existing
policy, as construed in practice, may not have been used because there is
evidence that at least some department chairs had discouraged applicants from
taking advantage of the policy. Following Dr. Bercaw’s presentation,
there was some discussion concerning item 3 in the proposed policy, which
requires a request for an extension to the tenure probationary period to be
initiated on or before March 1 of the year prior to the academic year in which
a tenure decision is to be made. Discussion centered on whether a tenure portfolio
would normally be completed at this point. After some discussion, the Provost
suggested that revisions to the proposed policy might be made in the future
should members of the university committee deem it necessary. Although no
motion or second regarding this proposed policy was made, the Council unanimously
approved the proposed policy.
- Z-Grade Proposal (see Attachment #1).
Dean Hopkins announced that his survey of faculty within the College of Liberal
Arts had produced neither strong support for nor opposition to the proposed
Z-grade policy. Nevertheless, he stated that the College of Liberal Arts would
support the Z-grade policy in principle, though he observed that the policy
as presented to the Council is not catalog copy. Dean Hopkins and others pointed
especially to the language precluding application of the policy to certain
“required courses.” He and others on the Council mentioned a variety
of circumstances that they felt were probably not contemplated to be precluded
by the policy. Dean Hopkins also noted that he had given the Council’s
secretary catalog copy from an earlier pass/fail policy that had existed at
the University between 1992 and 1996 and suggested that this might be a basis
for drafting catalog copy for the new policy. There was some discussion of
whether courses taken pass/fail under the new policy ought to be referred
to with a grade of “P,” rather than “Z.” Although
it was understood that the use of the “Z” designation was probably
intended to distinguish pass/fail courses under the proposed policy from certain
courses offered in the Department of Exercise Science and Leisure Management,
Dean Chitwood announced that this department might be amenable to abolishing
its pass/fail courses. It was the consensus of the Council that students not
be permitted to take courses pass/fail for which they lacked applicable prerequisites.
There was also a brief discussion of how a pass/fail grade would be handled
in the cases of students attempting to take a subsequent course for which
the course they took pass/fail was a prerequisite. On a motion by Dean Hopkins
and a second by Dean Stocks, the Council unanimously approved in concept the
Z-grade policy. It was understood that the Council’s secretary would
attempt to draft catalog copy that would effectuate the policy.
- Additional Matters.
a. Dr. Kathy Gates reported on the current status of efforts to implement
the Campus Management Program. She indicated that training to use the new
system would begin this week and continue indefinitely, with the most intense
period of training occurring over the next eight to twelve weeks. She also
announced that a patch for the Blackboard program had been installed and fixed
most of the problems with this program.
b. Dr. Tim Angle announced that his office is scheduling a workshop to assist
departments in preparing to process payments for summer school.
c. Dean Meador announced that the library would be holding an amnesty day
regarding fines on books turned in on Valentine’s Day.
d. Dean Chitwood announced that two candidates for Director of the National
Food Service Management Institute would soon be interviewed. She hopes that
this institute will become more integrated with the University and said that
she was creating opportunities during which members of the university community
might interview with these two candidates
- Adjournment. The meeting adjourned
at 2:10 p.m.
Carolyn Ellis Staton, Chair Date
Timothy L. Hall, Secretary Date
APPROVED by Chancellor Khayat on 3-18-03.