1:30 p.m., Monday, March 13, 2000, in the Martindale Board Room

PRESENT: Dr. Staton, Deans Hopkins, Womer, Eftink, Chambless, S. Davis, Sindelar, Davis, and Meador, Dr. Major for Dean Smith, Ms. Gong, Dr. Buchanan for Dr. Clark, Ms. Fant, Dr. Stocks, Dr. Gates, and Dr. Wyandt

ABSENT: Dean Smith, Mr. Rebman, Dr. Clark, Dr. Borne, and Dr. Buskes


1. Approval of Minutes. Dr. Staton announced that Chancellor Khayat has approved the minutes of February 14 without exception.

2. Reaction to Undergraduate Council Minutes of March 3. Discussion of the Undergraduate Council Minutes centered around the Taylor Medal recommendations. Discussion included: (1) whether the Department of Court Reporting in the School of Law should have a designated Taylor Medalist; (2) the impact of the increasing number of 4.0 students across the university on the selection of Taylor Medalists; and (3) the role of non-academic issues on the selection of Taylor Medalists. After discussion and on a motion by Dean Sam Davis and a second by Dean James Davis, the Undergraduate Council Minutes were approved with one negative vote.

3. Reaction to Graduate Council Minutes of February 4. On a motion by Dean Chambless and a second by Dean Womer, the Graduate Council Minutes of February 4 were unanimously accepted.

4. Other Items.

  1. Color of University Vehicles. Dr. Staton indicated that the Chancellor has requested uniformity in the color of all University vehicles.
  2. Post-Tenure Review. Dr. Staton distributed the proposed post-tenure review statement to be included on the March 16, 2000, IHL Board agenda (see Attachment #1).
  3. Commencement. Dr. Staton announced that Fulton Chapel will be closed as of April 1 and that the Turner Center Gymnasium will be closed as of March 26, thereby limiting the available locations for separate school graduation sites. Dr. Staton also pointed out that the Chancellor has requested that hooding of Ph.D. candidates not take place at the morning ceremony. Dr. Eftink suggested a separate Graduate School ceremony immediately following the morning ceremony to hood all doctoral candidates. After discussion, the deans agreed that if Ph.D. candidates are not to be hooded in the morning ceremony, the more appropriate place would be in the separate school ceremonies.
  4. SAP Directives. The Council expressed concern about recent SAP directives concerning charges at the Ole Miss Bookstore and the charging of non-exempt salary to wages rather than salary budget lines. Dr. Staton indicated that she would invite Larry Sparks and Buster Hale to meet with the deans very soon to address these issues.
  5. Teacher Evaluations. Dr. Kathy Gates asked for feedback concerning the teacher evaluations that have been posted on the Ole Miss homepage. She noted that only twenty-six faculty had opted out of having their teacher evaluations posted on the web. Dr. Staton indicated that she is planning a workshop for new chairs and deans to cover issues such as budgeting, class scheduling, and evaluations. Dr. Staton asked Dean Hopkins to assist in coordinating this workshop. Dr. Gates indicated that she would be glad to provide assistance to this group concerning technology issues and, in particular, e-mail to groups.

5. Adjournment. The meeting adjourned at 2:15 p.m.



Carolyn Ellis Staton, Chair Date

Morris H. Stocks, Secretary Date


APPROVED by Chancellor Khayat on March 31, 2000.