1:30 p.m., Monday, September 29, 1997, in the Lyceum Board Room

PRESENT: Dr. Walton, Deans Abadie, Boxx, J. Davis, S. Davis, Chambless, Meador, Smith, K. Roberts, Drs. Clark, Eftink, Green, Oliphant, and Woodruff, Ms. Fant, and Mr. Hammack

ABSENT: C. Staton, M. Dingerson, and S. Wilkins

VISITORS: Dr. Hank Bass, Mr. Lee Jones, and Mr. Calvin Thigpen

1. Approval of Minutes. Dr. Walton announced that the Chancellor had approved of the Minutes of the August 25, 1997, meetings without exception.

2. EDLD 101 (see Attachment #1). Mr. Lee Jones made a presentation about this course and his position in what has formerly been called the Teaching and Learning Center. The Council postponed discussion of his situation and the problems he presented.

3. Reaction to Undergraduate Council Minutes. Discussion of these minutes was also postponed, since they were related to item #1.

4. Promotion for Research Personnel (see Attachment #6). Dr. Hank Bass distributed a recommended policy that had been developed by a subcommittee of the University Research Board. Following a motion by Dr. Roberts and a second by Dr. Smith, this policy was approved unanimously.

5. Reaction to Graduate Council Minutes of May 8. Following a successful motion by Dr. Smith, with second by Dr. Abadie, not to accept item #6 in these minutes, a motion by Dr. Roberts, seconded by Dr. Chambless, to accept the remaining minutes passed unanimously.

6. Undergraduate and Graduate Classes on MWF Schedules (see Attachment #2). The interpretation of the Councilís previous (January 13 and 27, 1997) action regarding Friday afternoon classes was discussed. The discussion centered around the question of whether this policy was intended to (or should) include graduate level courses. A motion made by Dr. Chambless, seconded by Dr. Davis, was unanimously approved to limit the previous recommendation to undergraduate courses by inserting the word "undergraduate" in the following sentence from the January 27 meeting:

"It was decided [by the Academic Council] that undergraduate classes on Monday, Wednesday, and Friday afternoon would be in 50 minute blocks up to 4:00 p.m. Beginning at 4:00 p.m., classes of varied time periods could meet."

7. Length of Final Exams (see Attachment #3). In its July 7 meeting, the Academic Council approved a motion stating that the time allocated for a final exam is three Academic Council Minutes

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hours, unless otherwise specified in a course syllabus. The Undergraduate Council had recently asked that this policy be reconsidered. Discussion was tabled due to the absence of Dr. Staton, who chairs the Undergraduate Council.

8. Calendar for 1998-99 (see Attachment #4). Ms. Fant reported on the Calendar Committee's recommended calendar for the upcoming calendar year. There was some discussion of the different total minutes required for the summer terms, as compared to the academic year semesters. A motion was made by Dr. Smith, seconded by Mr. Hammack, to approve the calendar. After discussion centering around the inclusion of a two-day fall break, the Council disapproved the motion by a voice vote. Dr. J. Davis then recommended, with a second from Dr. Roberts, that the fall break be moved to the Monday and Tuesday preceding the Thanksgiving break. This motion failed by a voice vote. Dr. Walton then indicated that he would refer the recommended calendar to the Graduate and Undergraduate Councils for their recommendations, particularly with respect to the scheduling of a break.

9. Extraordinary Teaching Policy (see Attachment #5). The report of the Council's subcommittee on this subject was considered. Dr. Smith moved, with a second by Dr. Abadie, approval of the following policy. This motion was approved, with one dissenting vote. The remaining parts of the subcommittee's report were discussed and it was indicated by Dr. Walton that he would refer these parts to the Faculty Senate, the Graduate Council, and Undergraduate Council for recommendations.

Off-campus teaching assignments: Off-campus teaching assignments should be made on a voluntary basis. Obviously, teaching and learning will be most effective when faculty willingly accept assignments. However, if circumstances do not permit a unit chair to accommodate faculty preferences, then the chair and dean have the authority to assign faculty to teach in such locations even if it is not their desire to teach in the location. If such assignment imposes an undue hardship on the faculty member, the faculty member can appeal. The claim of unfairness or hardship must be weighed in the context of the unitís teaching mission. Even under normal circumstances the teaching of courses offered off-campus can impose an added burden to a faculty memberís normal teaching, research, and service duties. Therefore, the University should provide appropriate compensation to those who are assigned off-campus teaching duties. This compensation should be in addition to any reimbursement for expenses related to travel and may be in the form of a salary enhancement, an assignment reduction, or other such consideration as mutually agreed to by the faculty member, chair and dean at the time the assignment is made. Academic Council Minutes

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10. Other Items. In non agenda items, Dr. Walton briefly mentioned a few IHL Board actions, and the Council voiced disagreement with a suggestion that had been raised to use the Library as a place to have study breaks, including refreshments, during the evenings during finals week.

11. Adjournment. The meeting was adjourned at 3:40 p.m.



Gerald W. Walton, Chair Date



Carolyn Ellis Staton, Secretary Date



APPROVED: Except Item 9. Policies regarding off campus responsibilities for faculty are being considered by the Faculty Senate, and we should have a recommendation soon. Therefore, we should delay any action on Item 9 until we hear from the Faculty Senate.



Robert C. Khayat, Chancellor Date

Approved exception #9: "Policies regarding off-campus responsibilities for faculty are being considered by the Faculty Senate, and we should have a recommendation soon. Therefore, we should delay any action on Item 9 until we hear from the Faculty Senate."