Symantec Enterprise Vault is a content archiving system that moves emails and their attachments to an online storage area called a vault. Vault has an optional plug-in that is compatible with Outlook 2003-2010 for Windows and Outlook 2011 for Mac. In addition to working with the Outlook client, Vault tools can be accessed through your web browser.
How do I get Vault?
You may request the Vault by contacting the IT Helpdesk at 662-915-5222 or firstname.lastname@example.org. If requesting the Vault for faculty or staff in your department, please provide their WebIDs.
How does Vault work?
Vault automatically stores email messages and attachments on the Exchange server when your mailbox exceeds 75 percent capacity, starting with oldest messages first. Additionally, you can select messages to manually archive at any time. Vault provides you with 5GB of storage space for archived messages. Your email messages are accessible from any location with an internet connection. Archived emails remain available to you in Outlook and through the Outlook Web Application (OWA). They are replaced by shortcuts in your mailbox that provide instant access to the archived messages.
Personal folder (PST) files on your local computer will not be archived. Messages must be in the Exchange mailbox to be archived. To archive messages or folders stored in your personal folder files you can move a message or folder to your Exchange mailbox.
How do I download the Vault plugin?
After closing Outlook, download and run the installer file from the links below. Then follow the on screen instructions.
Outlook 2010 Help
After installing the Vault plug-in open Outlook 2010. You will now see the Enterprise Vault tab on the ribbon. This tab contains several buttons that provide options for Vault. When the Vault plugin is installed, Outlook displays your vault in the Navigation Pane. This feature of Enterprise Vault is called Virtual Vault. A Virtual Vault appears like a mailbox folder or personal folder in the Outlook Navigation Pane.
Outlook 2003/2007 Help
After installing the Vault plug-in open Outlook. You will now see the Enterprise Vault tab on the ribbon. This tab contains several buttons that provide options for Vault. When the Vault plugin is installed, Outlook displays your vault in the Navigation Pane. This feature of Enterprise Vault is called Virtual Vault. A Virtual Vault appears like a mailbox folder or personal folder in the Outlook Navigation Pane.
Outlook 2011 (Mac) Help
After installing the Vault plug-in start Outlook 2011. You will notice the floating Vault toolbar, which includes several buttons that provide options for Vault.
Using a web browser on your computer, you are able to access messages stored in Vault by logging into UM Mail. Upon logon, you will notice new navigation buttons labeled Search Archives and Archive Explorer. Archive Explorer is used primarily for browsing through emails and is organized in the same manner as your Microsoft Outlook Client.
All subfolders used within the Outlook Client will be maintained in this view when browsing archived email. Once you have confirmed your login information, expand the left pane by clicking the [+] symbol. This will open up a viewing experience very similar to the Outlook Client that can be used in a similar manner.
Search Archives is used primarily for searching through emails in the archive. Once selected, the archive system may prompt you to authenticate to the system. If prompted, login to this authentication page with your ad\WebID and password.