Frequently Asked Questions for RebelJobs
REFERENCE LETTERS (For Faculty Positions Only)
How do I set up an account for RebelJobs?
You must create an account before applying to an employment opportunity at the University of Mississippi. To create an account, you will need to click on the “Create Account” link found at the top left side of the page and fill out all fields, especially the required ones – marked by an asterisk. Once you have completed this page, click on the “Create” button found at the bottom of the page.
How do I search for job opportunities in RebelJobs?
You can click on the “Search Jobs” link on the left-hand side of the homepage. This will bring up a list of all posted positions. From there you can use the search functionality located above the list of positions to narrow down your results, including a keyword search option.
I cannot remember my username and/or password. How do I access my account?
From the Login page, click on “Forgot username or password?” and follow the directions.
How do I create an application?
Once you identify a position that interests you, you will have to select the job title for the detailed page of the posting. At this page, you will see a link that says “Apply to this Job”. You will then be able to fill out an application and apply for the position. The next position you apply for will then bring up your information in another application form that you can correct/change if needed.
When I try to submit an application, it says there is an error. How do I correct it?
On the Check for Errors and Submit page, any section that does not have a green checkmark next to it needs to be corrected before you can submit your application. Select the title of the section and it will lead you back to the page with errors. Once you are there, it is important to look at the top of the page for additional notation, in a red text box, for the errors. Also, verify all fields marked with a red asterisk have been filled in/answered. Once you have corrected the issues, press the “save changes” button at the bottom of the page before you proceed to the “Check for Errors and Submit” page. At this page, you should see a green checkmark next to the section you corrected. Once all sections have a green checkmark, you will be able to successfully submit your application by clicking on the “Certify and Submit” button. If your application is successfully submitted, you will immediately receive a confirmation number.
I have successfully applied to a position and it says “Under Review”. How long before I hear something on my application?
A status of “Under Review” means your application is being reviewed by the hiring department. Dependent on various reasons, the length of time it takes to complete a recruitment process may vary from one week to several months. The hiring department will contact you directly if you have been selected for an interview, or you will receive an email stating when the position has been filled or withdrawn (as long as you included your email address on your application).
Can I copy selected information from another electronic document?
Yes. For example, you can copy and paste the information from a Word document directly into the appropriate fields in the application form.
I submitted an incorrect resume/cover letter/application. How do I correct this error?
If the position is still accepting applications, you will be able to correct this issue. Please email firstname.lastname@example.org with your name, the position number, and what needs to be corrected. HR will be able to reactivate your application so you can correct these issues.
My status is showing that I am not qualified for a position for which I have applied. Why?
You have answered a question that was directly tied to the minimum requirements for the position, making you ineligible for the position at the current time. If you answered one of the questions incorrectly and the position is still accepting applications, please email your name and the position number to email@example.com so we can assist you.
If I withdraw my application from a position, can I apply to the same position again?
No. You can only apply once to a posting. If you withdrew due to an error on your application, please send an email to firstname.lastname@example.org to reactivate your application so you can correct the error(s).
What is the hiring process?
When you have applied online, if you possess basic qualifications for the position, your application will be forwarded to the search committee. Upon the search committee’s review of your qualifications, you may be contacted for an interview. If you successfully complete the interview process, this organization may check references for all positions and conduct background checks as required. (More information regarding pre-employment background checks can be found here.)
If I am selected for an interview, who will contact me?
Each department determines which applicants to interview. If you are selected for an interview, someone from the department or search committee will contact you directly. If you do not hear from the department, however, you may assume that other candidates were selected for an interview. Please remember that you may check on the status of your application by signing on to the Applicant Home page located at http://jobs.olemiss.edu and signing in (using your username and password).
Will I hear from a department or from the Department of Human Resources if I am not selected for an interview?
No. You can expect to receive a system-generated e-mail advising that the position has been filled. You may also monitor the status of positions for which you applied by signing in (using your username and password) to the Applicant Home page, located at http://jobs.olemiss.edu.
How will I know if a position has been filled?
Once a position has been filled, the status displayed for that position on the Application Status page will change from “Under Review” to “Position Filled.”
In addition to applying online, would you recommend that I also forward my resume directly to the hiring department or to the Department of Human Resources?
No. The online application is the official way to apply for all positions at the University of Mississippi.
How many applicants apply for a staff position?
The number of applicants who apply for a staff position vary from position to position. It is not uncommon, however, for us to receive over 70 applicants for one vacancy. The application process at the University of Mississippi is extremely competitive.
Is there a way to see a list of the positions for which I applied as well as where my application is in the hiring process?
Yes, you may view a list of the positions you have applied for and track the status of your application by returning to http://jobs.olemiss.edu and signing in (using your username and password). If you have previously logged in to the system, click on the “Your Applications” link (fourth link from the top on the left-hand side).
Am I eligible for a position without the required experience?
Per UM policies, if a position states that a specific number of years of experience is required, then, to be eligible, you must possess such experience.
Do you accept degrees obtained outside of the United States?
UM will require that a degree equivalency be conducted on any degree obtained outside of the United States.
I am a foreign national. Am I eligible for positions at UM?
The University of Mississippi is an equal opportunity employer and a participant of the E-Verify program. Anyone who is authorized to work in the United States is eligible for employment at UM. Dependent on the type of the visa you possess, this would determine your eligibility. The hiring department has the discretion to sponsor or not sponsor a foreign national for employment at UM. If you require employer sponsorship in order to work in the U.S., you will need to communicate such a requirement in advance to the hiring department.
Are applicants with criminal records not qualified to work at UM?
Applicants with criminal records are not automatically disqualified from consideration. Each will be reviewed with respect to date, circumstances, seriousness, and the position for which you have applied.
What is Federal Work Study and am I eligible to apply?
Federal work study is a need-based financial aid award made to enrolled, degree-seeking students. This is not available for non-UM students. As a UM student, you must obtain eligibility to work as a federal work study from the Office of Financial Aid before you can apply for designated federal work study positions. If you have additional questions please contact Student Employment at 662-915-7431.
My application status says “Pending Test”. How/when do I complete this test?
An applicant will not be considered for a position until all required clerical tests have been successfully completed. All tests are administered between 8:00 AM - 4:00 PM, Monday - Friday, in the Department of Human Resources. (The office closes from noon – 1:00 PM for lunch.) All pre-employment tests are to be taken while the position is still open and accepting applications. Any tests taken after a job has closed will not count for that position; however, the score will be recorded on the application with the date the test was completed. Those scores are valid for two years. Once those criteria have been met and your materials have been reviewed by HR, your information will be sent to the hiring department.
I had an account in the older version of RebelJobs and now my username/password is invalid. How do I access my information?
On December 20, 2011, UM implemented an upgraded version of RebelJobs, and as a result of the upgrade, no applicant data was transferred. Hence, you will need to create a new account to apply to new positions. Applicants no longer have access to their account and applications in the previous version of RebelJobs.
REFERENCE LETTERS (For Faculty Positions Only)
How do I specify my reference providers?
You will provide the contact information for your reference providers during the online application process.
How are reference providers contacted?
Applicants include email addresses for reference providers on their online application. After the application is submitted, our system automatically sends the reference provider an email that includes a personalized link where they can upload or write their reference letter for the applicant.
Can I use my Interfolio account to submit my letters of recommendation?
Yes, if the posting is soliciting online letters of reference, you can use your Interfolio account to submit your letters of reference. Interfolio provides you with a unique e-mail address for each letter of recommendation. You need to obtain that address from Interfolio and enter it in the section of your online application that requests your reference provider's e-mail address. Complete instructions are available at the Interfolio Help Center.
If I need to change a reference provider I listed on the application I submitted or if I have a question about them, what should I do?
Contact the Employment office at (662) 915-5431 or email email@example.com.
Is your question not answered above? Please contact the RebelJobs staff at firstname.lastname@example.org.