Minutes of the Meeting of the Senate
of the Faculty
Thursday, November 8, 2001, 7:00 p.m., Room 213, Conner Hall
Meeting called to order with a quorum
Aiken, B. Barkdoll, L. Bombelli, J. Bradley, L. Bush, W. Cleland,
A. Cooper, J. Czarnetzky, S. Davis, C. Eagles, R. Elam, J. Ford,
G. Herrera, I. Labuda, F. Laurenzo, K. McKee, A. Mark, D. Nagal,
R. Oliphant-Ingham, J. Reid, H. Reynolds, R. Riggs, J. Schetz,
W. Steel, D. Wilkins, S. Wolcott, M. Zarzeski
Ajootian, W. Y. Chen*, D. Chessin*, P. Cooker*, C. Cunningham*,
K. Dellinger, R. Ethridge, A. Fisher-Wirth, R. Haws*, Bobbie Krapels*,
P. Malone, J. Martin*, D. Rock, K. Swinden*, M. Tew*, T. Verlangieri*
A. Chancellor's annual visit
is postponed until the December Senate meeting.
B. The December Senate meeting will be Wednesday, December
5, 7:00 p.m., in Room 211, Conner Hall. Note room change.
C. The Senate's recommendation regarding dean search
procedures will be on the agenda of the November 12, 2001, Council
of Academic Administrators.
D. Liberal Arts II will caucus with Senator Bradley following
II. Old Business
A. Minutes of October 11, 2001
Senate meeting were approved without dissent.
III. New Business
A. Biological Safety Subcommittee:
Chair, David Graves, has requested the following roster changes:
- Dr. William Keith has retired and needs
to be removed.
- Request to add: Dr. Bryan Scheffler,
Dr. Michael Mossing, and Dr. Darryail Whittington (required external
James Reid moved that the Senate accept
David Graves' recommendations/2nd Charles Eagles. The motion passed
B. Discussion concerning the operation
of the campus bookstore
Mr. Shane McElveen, bookstore manager:
- Average number of adoptions is 2000
x number of sections x number of students
- Only 7-25% of professors turn their
textbook requests in on time in the last three semesters
- Dramatically increased enrollment and
new sections added to the shortage this fall
- 60% of the faculty have still not turned
in their textbook requests for the spring semester (already past
- Long explanation of how books are ordered
in bookstore; used book system, "textNet" run by B&N;
only 2-3 shipments made by B&N; next they place orders for
books not supplied by textNet from the publishers
- Number of complaints are during the
first week of class, which is when the store is totally swamped.
Don't have the manpower for so many late adoptions because there
are only two people at B&N assigned to process book orders.
- Book store is supposed to call the
professors when they're ordered but they cannot because they
have to deal with the late orders.
- Improvement: have placed a computer
in the textbook department.
- Improvement: real time enrollment instead
using registrar's statistics.
- Prefer faxed, online, or mailed orders.
Will not accept phone orders because there is no documentation
Faculty Q & A McElveen's comments & answers
- Could orders placed on time be date
stamped and returned to the professor? No.
- Another Senator recommended using email
because then the professor has a record that the order was actually
sent (date and time stamped).
- Faculty can walk over to book store
and watch B&N place the order in and get a receipt.
- Who sets the due date? Barnes and
Noble sets them; they are set early because of how long the process
and they know that everyone isn't going to turn requests
in on time. The first store that gets its order in gets the best
pick of the used books.
- There are only two employees to process
book orders for 500 faculty members.
- Why is the store getting such a low
on-time response? It works at other universities; only response
is that it is a matter of priority, or it is because we have
some classes that are not assigned a faculty member until very
- How do you determine that the forms
are turned in late? Stamped and filed.
- How often does the bookstore mess up/lose
book orders? Not as often as faculty think.
- If there is an edition change is there
a possibility the order will get lost? No.
- Barnes and Noble won't send order to
Rebel books and Square Books. No, because the students can't
use their Ole Miss Express cards at the local store. Faculty
suggested perhaps the University should extend Ole Miss express
privilege to Square Books and Rebel Press.
- B&N has a policy of not ordering
100% of the enrollment. Orders are based on previous year's
sales history reports; store will look into this since there
have been so many shortages/increased enrollments but B&N
will not order 100% of requested books.
- John Czarnetszky: why he tells his
students not to use the store: for two years there were mistakes
at B&N and Square Books (Barristers Book Store) never has
made a mistake in two years since he's switched.
- Faculty members should make a complaint
if the bookstore has actually lost an order.
- Faculty members should go and check
to make sure that the books are on the shelf.
- Senator Zarzeski: need to use positive
reinforcement for orders in on time. Corporate headquarters
won't go for it because current system works for other universities.
- The bookstore is having a faculty
reception with food.
- The paper order form that goes out
the faculty has the wrong address for the online order form.
- The online system no longer sends a
- Who is in charge of course packs?
Betty Mize and Paul Gamble.
- Cost of course packs can be high. Maybe
send out an estimate? Not possible in time frame.
- Senator Bradley: when taking a closer
look at the figures handed out: they are not trying to present
an accurate figure.
- Senator Laurenzo: for a low volume
book (30 copies) how often does it happen that a monograph doesn't
come up in either of B&N's systems? Don't know because
the due date for orders gives the store enough time to try the
main corporate system first and still order from the publisher
if B&N can't supply it.
C. Discussion regarding possible term
limits for academic administrators
- Provost would like the Senate to take
up this issue; she would like formalized term limits.
- One model suggested by Provost: one
term of four years, reviewed during the 3rd year, with the possibility
of a second term of 4 years-if there is a favorable review.
- Could we actually fill these positions,
if the candidates know that after 8 years they could no longer
be an administrator? Result is an odd set of options: tell candidate
they'll be taking a pay cut in 8 years or departments end up
paying former administrators more than their colleagues.
- Are term limits a common practice at
- Senator Eagles: rejects the idea that
administrators are different quality-better-than faculty. Other
schools let the faculty be the administrators on a rotating basis
instead of paying administrators so much money. We need to demystify
what administrators do.
- Senator Nagle: We need to be nationally-oriented
about everything: trying to hire excellent research staff and
faculty and not just use our funds to lure in coaches and administers.
D. Discussion about quadrennial review
procedures for academic administrators.
- The AAUP has outlined review procedures:
conducted by a committee instead of a provost; these usually
include an anonymous survey of faculty.
- Senator Reid: the interim deans get
a couple of years before their official title starts and hence
they get longer before they are reviewed.
- Senator Wolcott: interim and acting
dean do not get the same amount of power and prestige.
- Senator Bradley: we don't need to do
it the same way in all of the schools.
- Senator Steel: would have to be a provision
to prevent one school spending a bunch on superstar salaries.
- Senator Labuda: terminology issues:
use the word dean as being an administrative position, for some
schools and fundraising for others, etc.
- Senator Elam is for more frequent reviews
to increase feedback.
E. Consideration of need to monitor
class attendance before and after the up-coming Fall/Thanksgiving
- Senator Davis: suggestion to assign
a quiz on the Friday.
Meeting officially adjourned at 8:55
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