Minutes of the Meeting, December 4, 2002 Union 404 A&B
PRESENT: James Akey, Rachel Bost, Brenda Brannan, Joey Brent, Dennis
Bullard, Joni Camp, Nina Cheshier, Matthew Deming, Judy Fos,
Earlene Foster, Mary Harrington, Shellie Harrison, Melissa
Hudson, Sam Johnson, Regina Jordan, Buddy Kahler, Cathy
Laswell, Shannon Lovejoy, Steven Maples, Michele Mize, Renee
Moore, Conny Parham, Hilarie Pryor, Amelia Rodgers, Tony
Seaman, Karen Tuttle, Rosa Vance, Jeannette Wells, Amanda
Wood
EXCUSED: Dino Johnson, Jean Pinion, Dave Sagaser, Doug Stuart
2:36pm. Welcome was made by President Tony Seaman. There was no guest speaker today. The meeting started with the approval of the November Minutes. One correction was made. Brenda Brannan was at the November meeting; she was counted excused absence in the November Minutes. The approval of the Minutes was made unanimously.
TREASURER’S REPORT: Approved with no corrections.
OLD BUSINESS: None.
NEW BUSINESS:
·
President Tony Seaman congratulated President-Elect
Joni Camp for the outstanding representation at the Chancellor’s Fall Staff
meeting held November 27, 2002.
·
The MASCO meeting held at the
Mississippi University for Women was cancelled due to the tornado. The tornado devastated the whole
campus. Appreciation goes to the
Physical Plant Department and others who helped and continue to help rebuild
some of the buildings that were damaged.
Let’s keep them in our prayers.
·
The election for a new Staff
Council Secretary was held. Steven
Maples volunteered to be the Staff Coucil Secretary. Nominations were called for from the floor. None were presented.
A motion to accept Steven as the new Secretary was received and passed
unanimously. Thank you, Steven, for
your support and commitment to Staff Council.
CONCERN:
·
A concern was made about the
campus-emailing list. Email has now
been designated as the official means of communication throughout campus. The new computer system, Campus Management,
requires all employees to have an email account. Approximately 600 employees do not have access to a computer to
receive emails.
o
Mary Harrington suggested,
and offered to assist, in working with human resources to find a solution to
capture employees who would require hard copy communication in place of e-mail.
This will require some work and thought. After a system was in place, a file
could be sent to Printing Services to send out hard copies of communications
for these people. HR would then keep up with all new employees requiring hard
copy or who do not have access to e-mail. Another discussion was that some
employees do not want their email addresses published.
o
Another concern was for those
employees who have limited communication skills and no computer access or
knowledge of computers. These
employees need another way to receive memos and other information that will, as
a matter of course, be distributed via email.
The Executive Committee will work to obtain more information and attempt
to help find a solution. An update will
be provided at the next meeting.
COMMITTEE REPORTS:
·
International Programs
Committee had a meeting to create new laws for international students.
·
Sensitivity Committee met and
has finished the workshop. The
committee is now discussing suggestions on how to handle future incidents.
·
Traffic and Parking Committee
met last month. The meeting started
with the Chancellor’s approval of the new golf cart proposal. The Chancellor recommended that the
Committee add Commencement exercises to the proposal as an exception to the
golf cart usage. Also, the Committee
recommended that the University increase the speed limit on Old Taylor Road to
30 miles per hour from Hwy 6 to the baseball field, install a warning sign that
says “reduced speed ahead” and install flashing lights for use on game
days.
ANNOUNCEMENTS:
·
Jeanette Wells wanted to
recognize the Ground Crew for receiving an award for the best maintained campus
in the country. Congratulations, you do
a marvelous job!
·
Rosa Vance announced that
Judy Fos has completed all requirements for Graduate School to receive her
Masters. Congratulations, Judy on your
achievement!!
·
The Exam Breakfast fliers
were distributed to be posted throughout campus. The Exam Breakfast will be held December 10 at Johnson Commons
from 9:00 p.m. to 11:00 p.m.
·
Mary Harrington wanted to
thank everyone who collected for United Way.
·
Reminder: Next Staff Council meeting will be January
8, 2003.
Meeting adjourned. 3:00pm.
/s/Tony Seaman, President
/s/Joni Camp, President-Elect
/s/Amanda Wood, Secretary
Staff Council e-mail address:
staffcouncil@olemiss.edu
Staff Council Homepage:
http://www.olemiss.edu/orgs/staff_council