See individual team reports (Academic Structure, Student Administration, Student Accounting, Reporting, Web / Interfaces, Organizational Readiness, Technology Infrastructure) for additional detail.
Kathy made a major improvement to the 'readability' of the CM academic program web page over the holidays. Before the correction, items (programs of study, minors, course listings, etc.) were presented on the web in the order they were entered into the CM database. With Kathy's alpha ordering schema, the programs of study web pages now present the information in an alpha order that makes the information much easier to find and much more informative. This task was very time consuming, but well worth the effort. Another modification made to the course page was the removal of the hours of credit from the text description. Before, the pre- and co-requisites were not listed with the text description but the credit hours were. People used to looking as catalog information, seeing the credit hours listed, might think that there were no pre- or co-requisites without brothering to click on the course to see all the information below. Removal of the credit hours made it appear less like the entire listing as seen in the catalog and more likely for the person to click on the course hyperlink to see the information below.
An additional modification made to the program of study academic web page concerns the listing of courses attached to a program of study as determined by CIP codes. A new section in courses area has been developed with the title 'See Related Courses' that now list courses with the same first four CIP code digits. Before the match was on the six digit code.
The web page is getting much more user friendly. Thanks Kathy!
Only a few programs of study and course reviews have not been turned in. Rick and Jim are entering programs of study corrections into CM; Denise and Jamie are entering the course corrections. The Provost has agreed to changing the wording in course descriptions to better handle the "or" type relationships, e.g. course XXX or consent of instructor. The intent is to remove all course pre- and co-requisite descriptions from the text description in CM. Only those courses that have an 'or' relationship with another course will remain in the course description, and this only until SAP provides a fix for 'or' relationships. Denise and Jim have met to discuss several of the comments returned with the course correction. One of the biggest problems with the corrections process is determining if the comments made on the review pages are in fact valid corrections that have been approved through the various committees.
The eforms process for course adds/changes/deletes is still under review. Although it did not go live Jan. 1, 2003, it is hoped that arrangements can be made soon to start at least limited use of the eform process.
We began setting up main and sub transactions in DEV.
We finalized the FI/CA reconciliation and clearing accounts that we will use for the various business partner types.
We finalized the clearing account assignments that we will use for the various grant types in sponsoring.
Work was completed on the grant types and descriptions that we will use in sponsoring.
We met with Buster Clark and others to discuss an alternative method of distributing Telecommunications revenue for telephone and basic cable for students who reside in University housing. Currently the legacy fee distribution system breaks this distribution out. We discussed the feasibility of having all revenue posted to Housing's profit center. Telecommunications would collect its revenue via a G/L account posting in FI/CO. Telecommunications and Housing will have to agree on the method used to calculate the posting. A decision on this issue will be due prior to the end of January 2003.
Work continues on fee calculation as well as the interface between Sigma and CM.
The upgrade for Biller Direct has been received and is being investigated.
The software for Solution Manager has been recieved and is being reviewed for installation.
Authorizations