Campus Management Status Report ~ 02-07-2002

Overview

Thurlow, Stribling, and Burkhard spent most of the last two weeks participating in the customer phase of CM 4.64 testing along with two representatives from CMU. Others were brought in as needed: Garner, Ferguson, Leblanc, Fant, ... They made good progress, e.g., they were able to calculate fees using a simple model. Some of the tests were not completed due to the complexity of the material, insufficient documentation, and lack of time; however, overall, the testing experience as very valuable in terms of finding out about the new functionality that is available in CM 4.64, the receptiveness of CM developers to UM feedback and increased experience with the system.
Data entry of 2002 courses has been taking place over the last two weeks. All courses have been entered for Liberal Arts, Business, Accountancy and Engineering. Some work remains for the other schools -- additional sessions have been scheduled. We are continuing to receive outstanding support from the academic community. A review process has been established to ensure overall quality.
The next big task for the Academic Structure team is to finalize the degree programs and enter them into the system.
The Web team is moving full force toward implementing the first three Students FIRST web applications: online "Academic Programs," the web look-up of Financial Aid award information, and the application for admissions, including a web-based credit card payment.
The Turner Center Proposal developed by Garner to restructure registration fees, make the billing process more clear and eliminate arena-based fee payment was accepted by the Steering committee in principle. Two issues were raised, which will be addressed through additional recommendations at the 3/7 Steering Committee meeting: (1) consideration of first-time students who register late and (2) full-time students who register for a minimum number of hours just to have a schedule and then add courses.
Burkhard, Gates and Thurlow will be revising the implementation plan over the next two weeks to take into account information gained through CM 4.64 testing and to incorporate suggestions from CM development.
Sparks facilitated the first meeting of the Student Accounting and Financial Aid teams, during which overall goals were established and a format for future recommendations was adopted.
We are pleased to report that an additional IT FTE has been added to Campus Management: Maria Ko.

See individual team reports (Academic Structure, Student Administration, Student Accounting, Reporting, Web / Interfaces, Organizational Readiness, Technology Infrastructure) for additional detail.

Academic Structure

See http://www.olemiss.edu/projects/first/minutes/cmteamleads/minutes.02.25.2002.txt.

Student Administration

Accomplishments/Activities

Project Plan Status

Tasks Behind Schedule

New Issues

At some point, we need to decide how we are going to handle rejected applications (garbage applications) and those that have been accepted as valid. Do we delete rejected applications? Do we retain valid applications within CM?
Need to begin outlining the process of the admissions clerks. How will they process the application? What will be the triggers?
Need to begin thinking about training.

Action Items

Finish enhancements to application.
Send application to Publications for graphical design.
Write code to support backend processes.
Begin looking into the extraction of the data from CM - BDS into a format for input into the legacy system.

Major Activities Planned for Next Two Weeks

Finish application enhancements and submit to publications.
Begin coding backend processes.
Begin looking at the extraction of the application once accepted out of CM - BDS into legacy.
Begin outlining admissions processes ISR WEB to Legacy, AND ISR WEB to CM.

Student Accounting

See http://www.olemiss.edu/projects/first/minutes/cmteamleads/minutes.02. 25.2002.txt.

Reporting

Accomplishments/Activities

Project Plan Status

Tasks Behind Schedule

New Issues

Action Items

Major Activities Planned for Next Two Weeks

Web / Interfaces

Accomplishments/Activities

Project Plan Status

Tasks Behind Schedule

New Issues

Can we modify the current programs that pull the academic programs to produce a printed copy of the courses being entered for review by departments?

Action Items

Make final modifications to udergraduate application, and submit it to Publications for design work.
Develop a plan for implementing authentication scheme for look-up of financial aid via the web.

Major Activities Planned for Next Two Weeks

Write code to do error checking on the undergraduate admissions application.
Develop a shceme for extracting admissions applications from SAP for import into legacy system.
Participate in blueprinting fee payment processes via the web.
Finish java socket program to retrieve award letter information from Sigma for display on the web.

Organizational Readiness

Accomplishments/Activities

Project Plan Status

Tasks Behind Schedule

New Issues

Action Items

Major Activities Planned for Next Two Weeks

Technology Infrastructure

Accomplishments/Activities

The desktop replacement project is in the delivery phase. Users will be receiving the systems over the next couple of weeks. The systems will be configured at the user site.

The TouchNet Payment Gateway has been configured at the operating system level and the communications enabled. TouchNet is working on the application install.

Work continues on defining authorizations, and adjusting the environments as applicable.

Over the next two months many upgrades are planned on the SAP landscape ard there are downtimes scheduled most Fridays and Saturdays. Please check the calendar at http://ts.olemiss.edu/webcal/webcal.pl when scheduling activities to verify availability.