Campus Management Status Report ~ 06-16-2002

Overview

The "Email as an Official Communication Medium" and the "Student ID/Business Partner Assignment" proposals were approved by the Steering Committee. All approved proposals can be viewed at the web address: http://www.olemiss.edu/projects/first/cm/approvedrecs.html.
An SAP-SI consultant will be on-site the week of 6/17 to provide training on BADIs, User Exits, ALV (reporting) and Infotypes. Several team members from CMU will participate in this training.
PRD was upgraded to include CM 4.64 this weekend.
CM Development provided a number of concept documents related to Degree Audit. Thurlow, Stribling, Vaughan, Fant, Eftink, Canty, Knighton, Gates, and Burkhard met several times this week to discuss these. Thurlow is drafting UM's response. This will be discussed in more detail the week of 6/24. UM's initial response to the ideas presented is favorable.
Outstanding Items from CM Development for UM's Spring 2003 Implementation
- UM (Thurlow, Stribling, Vaughan, Fant, Knighton, Gates, Burkhard) provided feedback on the academic history concept to CM Development last week. Meetings are scheduled with CM Development for the week of 6/24 to discuss this in more detail. Item #282 "Store Academic History in CM" in the UM implementation plan is dependent on the Academic History RFCs and BAPIs. The dates for item #282 are 5/13/02 - 8/15/02.
- Most of the Financial Aid RFCs have been delivered as part of CM 4.64. UM is waiting on CM Development for the information on when to expect the remaining to be delivered. The original target date for the delivery of the CRT containing the remaining Financial Aid RFCs was 6/10/2002.
- UM provided feedback on missing event planning RFC functionality on 5/11/2002 and is waiting for a formal response from CM Development on when the remaining RFCs will be delivered. The web development team is scheduled to begin using these at the start of August.
- Hale and Burkhard are attending a Student Accounting workshop the week of 6/17. They also have meetings scheduled on Biller Direct and will participate in a workshop on integrating CM with FM. The integration of CM with FM is a top priority for UM. Also, Gates met with Biller Direct Product Manager, Juergen Weiss, last week at SAPPHIRE. The original delivery date for the Biller Direct prototype was 4/1/2002, and the delivery date for the production version was 5/31/2002. Hale has arranged to get a copy of the production version when he is in Walldorf this coming week. One new piece of information is that Biller Direct requires Web Application Server 6.20. UM had already requested and installed WAS 6.10 and has now requested the upgrade (WAS 6.20).

See individual team reports (Academic Structure, Student Administration, Student Accounting, Reporting, Web / Interfaces, Organizational Readiness, Technology Infrastructure) for additional detail.

Academic Structure

Accomplishments/Activities

Met to discuss maintenance of campus management course information. No updates have been made to the CM database since Dec. 2001 when the mass input of data occurred. The flow of information from the various council minutes was discussed. Both Eforms and the planned status capability in CM are possible methods. Time estimates and functionally of both methods will be examined. Publications has offered to be the group that does the final input of information into CM
Discussed use of CM to be the source of the course descriptions contained in the catalog. Publication deadlines are so close that this appears to be difficult to meet . The next catalog will be published in two years rather than one, so timing will become less critical of it. Information should be place in the catalog referring to CM as the source for the latest course information.
A meeting to discuss course cross-listing was held between Drs Stocks, Vaughan, Rick Thurlow, and Tim Warren. One concern is how course credit hours are mapped to the faculty member. Details of this mapping have to be determined.

Project Plan Status

Tasks Behind Schedule

New Issues

Action Items

Major Activities Planned for Next Two Weeks

Determine if timelines permit use of CM for University catalog.
Examine both Eforms and the planned status capability in CM as methods for CM course information maintenance.
Plan for review of prerequisites, co-requisites, and equivalent courses.

Student Administration

Accomplishments/Activities

The list of missing data attributes within Campus Management has been finalized and presented in a spreadsheet.
Individuals assigned to work on the student file and student master data met on Friday, June 14 to discuss the missing data attributes and review a sample student within Campus Management. Appropriate assignments were made.
Stribling, Fant, Ridgeway, Howorth, and Kreskey met to finalize the list of proposed changes to the online application for undergraduate admissions. Priorities were established and some items were deleted from the list. Ferguson has agreed to make the suggested changes which will speed upnthe data entry time for admissions clerks.
The registration subteam (Stribling, Thurlow, Norman, Hankins, Leeton, C. Gates, Knighton, and Fant) met several times to discuss issues related to the current registration and advising processes and discussed expectations/changes in registration within CM. The University will continue with current system for assigning priority registration windows for students. Some unresolved issues are how the University will handle advising and whether student groups, such as off-campus and study abroad, will be treated the same as main campus students.
Norman is configuring student/program notes.
Fant and Stribling reviewed code table values and are working on finalizing the appropriate table of values for certain fields.

Project Plan Status

Tasks Behind Schedule

New Issues

Action Items

Major Activities Planned for Next Two Weeks

Ridgeway, Knighton, Eftink, and Fant will meet several times to develop recommendations on such issues as the order in which tabs should be displayed in the student file, notes, and authorization levels for users.
Fant will check with Student Disability Services about restricting challenge data.
Ridgeway will check with Dean of Students about how much information needs to be tracked on sorority/fraternity members.
Stribling will be in training for one week and in Germany for one week for a focus group.
Fant will write several recommendations for registration and data migration.

Student Accounting

Accomplishments/Activities

The proposal for the elimination of the University's student depository service was approved by the Steering Committee.
We completed the design of the proposed paper billing/statement of account (paper)which will be utilized when we go live with Campus Management next March.
We completed the design of the proposed billing/statement of account (EBPP, aka web view).
We began the process of mapping charges from various feeder systems to SAP.
Work continued on the fee calcualtion process, and we are now able to test various scenarios to determine the accuracy of the fee calculations.

Project Plan Status

Tasks Behind Schedule

New Issues

Action Items

Major Activities Planned for Next Two Weeks

Make a decision on how Huron fee payment will be utilized in the after Turner environment.
Continue configuration work on fee calculation.
Develop scenarios to test accuracy.

Reporting

Accomplishments/Activities

Prioritization of programs completed.
Team meeting held to discuss Interim Report on Guidelines and Recommendations.

Project Plan Status

Tasks Behind Schedule

New Issues

Action Items

Major Activities Planned for Next Two Weeks

Organize departmental responses of requested CIP code changes.
Finalize Team Report.

Web / Interfaces

Accomplishments/Activities

Project Plan Status

Tasks Behind Schedule

New Issues

Action Items

Submit proposed design of the web course schedule for approval by the Registrar.
Begin techinical design of web course schedule after the Registrar has approved the coneptual design.

Major Activities Planned for Next Two Weeks

Make modifications to application for adimission use internally by admissions as soon as the CM 4.64 upgrade is completed on production.
Begin techinical design of web course schedule after the Registrar has approved the coneptual design.
Install latest version of SAP's Internet Transaction Server to test the Pluggable Authentication System.