Campus Management Status Report ~ 12-06-2002

Academic Structure

Accomplishments/Activities

Reviews of the printed CM programs of study and courses are being returned, although a little slowly. Both the programs of study and the course sheets are due back to the Provost's Office by Dec. 9, 2002. Numerous questions concerning these reviews have been asked by the reviewers and are being answered as they come in. There still appears to be a major misunderstanding of the approval process for courses and programs through the various C&P committees and Councils, and the time it takes for final approval through all levels. The level of questions indicate that the deans/chairs appear to be taking this review process seriously. Rick and Jim are entering programs of study corrections into CM. Denise, Jamie, Onice, and Pam are entering the courses corrections.

Denise, Jamie, Onice, Pam, and Jim have met to discuss the information needed to set-up course schedules for the next term, mainly centering on identifying classrooms, seating capacity, and resources within the room. Jim met with the Provost, Dr. Fant, and others to discuss the classroom assignment concerns. A memo will be written asking for help with classroom information based on a spreadsheet of data provided by Denise.

The eforms process for course adds/changes/deletes is still under review. We would like to have it go live Jan 2003.

Project Plan Status

Tasks Behind Schedule

New Issues

Action Items

Major Activities Planned for Next Two Weeks

A lot of work will be required to enter the programs of study and course corrections into CM.

A classroom questionnaire will be sent out.

Student Administration

Accomplishments/Activities

1. Jill has been working with Dr. Eftink to get opening and closing remarks, etc.... for the new graduate Web application.
2. Jill and Cathey M. met to discuss the creation of a separate Web application for international students. The layout of the application, required fields, etc... were discussed.
3. Larry, Jack, Suzanne, Onice, Pam, Rick, Kay and Jill reviewed the initial cut at defining CM user roles for authorizations.
4. Rick, Jill, and Kay completed configuration in DEV for most of student master and business partner to allow the storing of a student in DEV.
5. Linda, Donna, Maria, Lena, and Jill worked with Bill Parsons, a consult, during December 2-6. Bill is helping with technical solutions for missing student attributes in CM. Bill also spent time working with the data migration team (Brenda, Ross, and Tim McCready) and several other members of the technical staff.
6. Larry and Rick met to work o their proposal for interfaces to/from CM.
7. Joe is working on copying CM configuration for the academic calendar from UMTST to DEV and finally QAS. Detailed testing in CM booking is in progress as well as development of an integrated test plan.
8. Jim, and Denise finalized the registration rules and authorization roles during registration.
9. Charlotte, Jill, and Larry discussed the use of suffixes in CM. We have decided to not use suffixes until such time that functionality is available.
10. We will not carry selective service status and number in CM. Perhaps this field will be used for veteran status.
11. Charlotte, Dewey Knight (FA), Anne Klingen (independent study), and Jack working on the concept of independent study courses in CM. The initial process has been outlined. Several people will meet next week to finalize a proposal.
12. Charlotte, Rick, and Joe met to discuss the concept of summer terms in CM. A decision has been made to conduct a progression at the end of first summer term.

Project Plan Status

Tasks Behind Schedule

New Issues

Action Items

Major Activities Planned for Next Two Weeks

1. Larry, Jack, Suzanne, Onice, Pam, Rick, Kay, Charlotte and Jill will meet on December 12 to finish verification of which authorizations each role should have. Kathy Gates will then run some analysis of the data to collapse roles. Our goal is to minimize the number of roles that will need to be defined and later maintained.
2. Configuration in DEV is ongoing.
3. Charlotte will create a mock up of a transcript with particular emphasis on summer terms.

Student Accounting

Accomplishments/Activities

Student Accounting Team Status Report as of December 6, 2002

Work was completed on the financial aid spreadsheet for sponsors. Completion of this effort was necessary to establish various G/L accounts that will be used with each sponsor. The analysis included approximately 800+ financial aid sources.

Other work included the troubleshooting and documentation for filing OSS messages on the following issues:

1. There was an error in configuration of sessions and terms, which prevented the booking of courses.
2. There was a problem with fee calculation due to missing credit hours when using single booking.
3. There were problems with posting fees

Other work included:

1. Marlies worked with Buster on events as well as the production implementation of payment card for the undergraduate admission fee.
2. We encountered problems with cashs receipts.
3. Work continues on information concerning sponsors and grants.
4. Time was devoted to the issue of summer session registration.
5. Lee Nelson continues to work on cash journal as well as the design of the monthly billing statement and the receipt that will be produced for customer payments.

We have a CORE Remittance Processing web demonstration scheduled for next Monday. This is part of our continuing effort to evaluate cash journal to CORE. A final decision will be forthcoming.

A proposal has been made on the numbering scheme for the assignment of main and sub transactions. A final decision on this issue will be forthcoming.

We will begin work on the blueprint for the assessment of fees. This should be completed sometime next week.

Form Development - The following forms are under development

1. Check Form
2. Account Statement
3. Receipt

Configuration - Configured and Successfully tested payments to Business Partners via Direct Deposit.

Working on solution to setting payment locks on credits issued to students that are NOT Financial Aid related.

Began preparing Test Case Scenarios for the Intgration test in January.

Sent file to Buster to begin Data Migration Load for the week of Dec 16, 2002.

Configured Business Partners in Dev to get ready for the data migration load.

Project Plan Status

Tasks Behind Schedule

New Issues

Action Items

Major Activities Planned for Next Two Weeks

CM Reporting

Web / Interfaces

Accomplishments/Activities

Development is continuing on the Course Schedule and Web Registration. We have begun building the RFCs for grading. We have begun working on the LAW Admissions application in DEV. An application has been put in place that should help us with display of information from Campus Managment.

Project Plan Status

Everything is as on schedule as it can be.

Tasks Behind Schedule

New Issues

Action Items

1. Continue development of web registration and course schedule.
2. Continue development of grading RFCs.
3. Integrate credit card payment with the orientation form.
4. Create test cases for integration testing after the holidays.

Major Activities Planned for Next Two Weeks

1. Continue with implementing Admissions applications and workflows
2. Finish development on required items programs for admissions
3. Continue development on other CM related web projects

Organizational Readiness

Accomplishments/Activities

Continuing to work on entering building and rooms in SAP that will be used for scheduling classes - data will need to be entered in Prod & QAS.

Meet with Denise and Dr. Vaughan on how we should handle the updating of modules (courses) information received back from departments.

Autorization meeting to begin work on setting up profiles for access to CM data.

Project Plan Status

Tasks Behind Schedule

New Issues

Action Items

Major Activities Planned for Next Two Weeks

Building & rooms data entry. Modules (Courses) update data entry. Authorizations.

Technology Infrastructure

Accomplishments/Activities

The following upgrades will be taking place over the next month. The listed systems will be unavailable during the noted times.

12/07 (PRD) Current patch set including CRT 9.
12/08 (TST) CRT 10
12/12-12/14 (TST) Oracle Upgrade
12/20-12/22 (DEV/QAS/PRD) Oracle Upgrade
12/26-12/29 (QAS) DB rebuild
12/28-12/29 (PRD) DB reorganization


Project Plan Status

on schedule

Tasks Behind Schedule

N/A

New Issues

N/A

Action Items

N/A

Major Activities Planned for Next Two Weeks

Authorizations