- Applications reviewed and approved by committee. The review committee is established by the Provost's office.
- Totals based on specific configurations will be generated from committee approved applications.
- TACIT is designed to facilitate one major shipment/order per platform (PC and MAC). However, this may not be feasible due to late applications and other extenuating circumstances. To address this, we are coordinating with the Provost office to hold all late requests until a nominally sized (10-15) order of systems is reached.
- Purchase Requisitions issued to Purchasing Department from the Provost
Office (Ginger Furr). There will most likely be several Requisitions
submitted including :
- Gateway (Desktop and Laptop Configurations)
- Apple (Desktop and Laptop Configurations)
- ASAP (EPL) for Microsoft Office Licenses
- ASAP (EPL) for Corel Office Licenses
- Presently an unknown vendor for Printers
- Unknown vendor for miscellaneous peripherals
- The Purchasing Department will issue a Purchase Order to indicated vendors for equipment.
- The Department of Information Technology will receive and have on hand a copy of all Purchase Requisitions and Purchase Orders associated with the TACIT 2007 program. A TACIT representative will accommodate this information.
- Shipments will be made to the Data Center rather than Physical Plant/Central Receiving for the Gateway order and the Apple order only. Physical Plant/Central Receiving will handle all other shipments associated with TACIT 2007.
- Upon arrival of said shipments, a representative from Property Control will be at the Data Center to "check in and tag" all the systems. There will be a TACIT representative (A Full-Time IT Employee) there as well to help with the process. We will need to have on hand all pertinent information (Name of Recipient, Room Number, Building, Contact Telephone Number, and Department of Recipient) to make the process flow easily. We should have a serial number already associated with the recipient. We will have this information in a spreadsheet or database with a laptop on hand to enter corresponding University Property Identification Numbers. Unless there are extenuating circumstances, the equipment will be placed on the TACIT award receiving department's inventory during this process. We will provide someone (possibly a student worker) to "red sticker" all of the monitors with Property of The University of Mississippi stickers and the TACIT Program stickers. We can also sticker the PCs with the TACIT Program stickers at this time.
- There will be several TACIT 2007 training sessions for the faculty who are receiving the equipment. Once the sessions are over, the delivery process will take place. The proposed solution is to deliver all said equipment at one time or during a specific (short) period of time to the appropriate locations and to have said recipient or a representative of said recipient sign for equipment. A copy of all signed forms will be forwarded to Property Control. In the event the recipient or a representative of the recipient is not available at attempted time of delivery, it will be the responsibility of the recipient to schedule a time when he/she can come to the Data Center to pick up said equipment. The TACIT team will only attempt a delivery once due to the high volume of equipment to be distributed. The contact for such a request must be made through the IT Helpdesk. The IT Helpdesk can be reached at (662) 915-5222.
- After the delivery of equipment takes place, a call will be logged into the c.Support Call Tracking System to have each system configured, software installed, and data transferred as needed by recipient on an individual basis.
- Because security and accountability are two of our primary goals, at no time will any student employee be allowed in the Data Center where the TACIT equipment will be temporarily housed unless accompanied by a full-time University Staff Member (TACIT representative).
- If any equipment returns are necessary due to hardware failure, IT will contact the vender to receive an RMA. IT will coordinate with Central Receiving to complete the return with memos forwarded to Jim Windham.
TACIT question? E-mail us at tacit@olemiss.edu
