Academic Council Workflow
The Academic Council Workflow process provides academic administrators and council members a way of creating and managing academic requests, e.g. , adding or changing courses, programs, requirements, policies, etc. Requests are assigned to agendas, and agendas become minutes, providing an orderly way to track changes to the academic structure over time.
Academic Discipline allows instructors and employees to initiate an academic discipline case involving any student; provides students the ability to view case details and appeal; and allows authorized academic administrators and academic discipline committees to view cases along with the appeal and related attachments. A workflow drives the processing of the case and generates appropriate correspondence along the way.
Academic Programs and Catalog
Academic Programs and Catalog lists online academic programs and catalog information for a selected academic year. Included are course prerequisites and co-requisites, program requirements, available majors and minors, faculty listings, etc. This service is available to the public.
Admission Applications allows prospective students to submit applications for admission into the University and includes options for Undergraduate, Graduate, International, and Law. A supplemental application for undergraduates may be required for non-Mississippi residents. The undergraduate admissions process is also complemented by the Special Program and Scholarship Application system. Once an applicant presses submit, a workflow is initiated, which routes the application through the various evaluation steps.
Advising - Advisors
Advisors can view information about the students they advise through the Advisor role in myOleMiss. Select Advising Tools => Advisor Menu to view the list of advisees.
Advising - Students
You can find out who your advisor is from the Student role in myOleMiss by selecting Academics followed by My Advisors. If an advisor has not been assigned, select the Advising Coordinators link to find out who to contact.
Analytics Reporting is a new SAP reporting tool that enables authorized users to build, view, and quickly access SAP reports based on specified data selections. Some report examples are based on the student lifecycle management areas such as admissions, enrollment, course offerings and bookings, student specializations and graduation data. To access these reports, authorized users may login to myOleMiss => Select the Employee tab => Analytics.
A virus is a piece of self-replicating code, most often a malicious software program designed to destroy or damage information on computers. Symantec End-Point is the IT-supported anti-virus software used on UM computers to prevent virus infection. This license has been negotiated for the campus to achieve cost-savings through bulk purchasing. All Windows computers connected to the campus network must run anti-virus software. See also Departmental Software Purchases.
Apple iOS/Mac App Store Deployment
The Office of Information Technology serves as steward for official University of Mississippi applications in the Apple iOS and Mac App Stores. Whether IT develops your iPhone/iPad/Mac application or you are partnering with an external developer, you must contact IT in order to place the app in the App Store.
Astra Schedule, an interactive scheduling system, helps coordinate academic/non-academic event and resource scheduling functions in one enterprise-wide system. Astra Schedule is integrated with SAP for academic room assignments.
Attendance Tracking Scanner
The Attendance Tracking Scanner is a class attendance tracking device that operates with FABI and the SAP system to update class attendance based on location, time, class, and student in near real-time when students scan their University IDs. Results are made available to the instructor within myOleMiss under the Faculty Role => Course Administration => Class Rolls and Grades.
Blackboard is a mobile and Web-based learning management system that allows instructors to put their syllabi, lecture notes, PowerPoint presentations, assignments, and grades online for students to access at any time. Blackboard also includes interactive features, such as peer review, discussion boards, and virtual chat rooms, which enhance communication between students and faculty. Plagiarism detection is also provided via Safe Assignments within Blackboard.
Box is a secure, online file sharing and storage service. Content on Box can be accessed from your computer and through iPad, iPhone and Android devices via the Box app. Box content can also be shared internally and externally and can be extended to partner applications such as Google Docs. Box is a good resource for storing and sharing files, authoring content, and encouraging collaboration.
Cable TV Service for Departments
Departments may request to have campus cable TV services in their departments via an SAP notification. Cable TV services are billed annually and are prorated from the install date through the end of the current fiscal year. If SAP access is not available, requests may be submitted via email to firstname.lastname@example.org.
Cable TV Service for Students
Expanded cable TV service for students living in residential halls is available upon request by signing up online via the Telecommunications website. Cable TV services above the provided basic package will be billed monthly to the student’s bursar account.
The interactive Campus Map allows you to locate buildings, departments, parking lots, accessible parking areas, landmarks, food and shopping places, and other points of interests on campus.
Campus Server Registration
Departments maintaining computer systems, providing services to outside entities, and housing workstations that contain sensitive data are required to register these machines in the Campus Server Registry.
Cell Phones and Mobile Devices
Cell phones and mobile devices can be configured to retrieve campus email and to access the campus calendar server. A Distributed Antenna System (DAS) has been installed in the Grove, Stadium, and other locations to provide extra support for cell service. A mobile version of our website is available giving easy access to several myOleMiss applications. And in 2012, we released the Official Ole Miss App for the iPad with availability on more devices to come.
Class Rolls and Grades
Instructors can access class rolls within myOleMiss by choosing the Faculty role => Course Administration => Class Rolls and Grades . You will be prompted to select academic term and year, and then a list of sections for which you have access will be presented along with a drop-down menu of actions such as Class Roll. During the windows for midterm and final grades submission, you will see additional links to enter or upload your grades.
Classroom Technology provides faculty, staff, and students the necessary technology for various teaching strategies and learning styles in the classroom. Funding for the Classroom Technology infrastructure is provided by the Provost's Office. The Instructional Technology Standing Committee of the Faculty Senate makes decisions each year on new classroom technology projects to fund. For immediate assistance on classroom technology issues, call the IT Helpdesk at 662-915-5222 and ask for Classroom Technology Rapid Response.
Clickers are wireless keypads or personal response systems that instructors can use to increase interactivity in the classroom. This technology provides instant feedback to both instructors and students. Response Card NXT by Turning Technologies is the officially supported personal response system (i.e. clicker) on campus. A set of 50 clickers is available for checkout from the Faculty Technology Development Center.
IT has developed a method in SAP to track UM committee memberships. The Chancellor's Office uses this tool to add and remove people from committees. You can view many committee memberships from the Standing Committees Website. Also, committee memberships are automatically displayed in Faculty Activity Reports.
The Countdown Timer provides instructors with a online timer that has a user-specified duration. The timer may also be projected for classroom use. This service was requested by UM instructors to time in-class activities. Select the Faculty role in myOleMiss => Course Administration => Countdown Timer.
Instructors, department chairs, and agents can enter textbook information using Course Materials Management. Once the assignments are finalized, the Bookstore, students, and the public can view the assigned course materials, including ISBN numbers, through Course Materials and in the Course Schedule. Also, use the "Search" box within myOleMiss to see Course Materials Management.
Course Materials Management
Course Materials Management allows instructors, department chairs, and agents to enter textbooks, software, course packs, and other supplies and equipment for the sections they are teaching. Once the assignments are finalized, they are available to students, the Bookstore and the public. Departments can designate course "agents" who have responsibility for assigning textbooks for all sections of a course. See also Course Materials.
Course Registration allows students to register for UM courses. You can build/view your schedule, drop courses, check for academic holds, check your registration window, etc. My Course Favorites is a temporary staging area where you can collect courses that you want to add to your schedule. From the Student role in myOleMiss, select the Course Registration.
The Course Schedule shows all sections that are offered for a given academic year and term. You may search by course name, organization, instructor, meeting time, subject, location, etc. You may view course pre and co-requisites by selecting the course name. View All Sections shows section details such as instructor, meeting time, location, capacity, and any registration rules. The employee view includes additional details not available to the public and students such as waitlisted students. See also Event Planning.
Degree Audit (Administrators)
Degree Audit is an advising tool for viewing a student's progress toward fulfillment of degree requirements. Academic Administrators can access Degree Audit information through the Academic Administrator role in myOleMiss => Degree Audit. Degree Audit Help provides more information on how to use the Degree Audit system.
Degree Audit (Advisors)
Degree Audit is an advising tool for viewing a student's progress toward fulfillment of degree requirements. Advisors can access Degree Audit through the Advisor role in myOleMiss => Advising Tools. Degree Audit is accessible within the Advisor Menu => Advisee Details option. Degree Audit Help provides more information about how to use the Degree Audit system.
Degree Audit (Students)
Degree Audit is an advising tool for viewing a student's progress toward fulfillment of degree requirements. Students can access Degree Audit through the Student role in myOleMiss =>Degree Progress => Degree Audit. Degree Audit Help provides more information about how to use the Degree Audit system.
Departmental Software Purchases
Licenses for Microsoft Office, Adobe software, and Symantec Antivirus are available for departmental purchase through the FTDC. These licenses may be purchased for installation on any university-owned computer. To purchase any of these software titles, you will need to have available a departmental account number, as well as the property control number of the computer on which the software will be installed.
Diploma Application allows authorized students to complete the diploma application form and the graduating student survey. To access the form, the student must first be authorized by his or her Dean's Office. You may access the form from the Student role within myOleMiss => Academics => Diploma Application.
Deans' offices authorize students to submit diploma application information and complete the Graduating Student Survey. This step feeds into the graduation process.
Electronic Forms (E-forms)
The Electronic Forms (E-forms) application in myOleMiss allows e-form users to create, edit, approve, reject, route, and view e-forms. Once complete, the forms are archived in UM's digital imaging system. To request access to e-forms, contact Human Resources at (662) 915-7431.
Email for Employees
All UM employees are issued an olemiss.edu email address. To check your email, use UM Mail or an email client such as Microsoft Outlook. Access is secured with your WebID account. Faculty and staff may also sign up for a Google email (Gmail) account. This account will be an additional account for UM Gmail and other Google apps, leaving the UM Mail account to be used for official UM correspondence.
Email for Students
All UM students are issued an official email address when they are admitted. This is the primary means of communication from the administration, instructors, and advisors. UM students will be issued UM Gmail accounts. UM Gmail addresses have the @go.olemiss.edu extension.
Employee Self-Service (ESS)
Employee Self-Service (ESS) is a suite of applications within myOleMiss that allows employees to view their pay stubs, update their home, office, and emergency addresses, update their direct deposit information and view their current benefit plans. They can also change their benefits plans during open enrollment in the fall and opt-in to receive their W2 forms online during tax season. Recently, an Electronic Time Sheet application was launched in select departments and will be rolled out University-wide in the coming months.
Enrollment Verification, a service offered by the National Student Clearinghouse in cooperation with the University of Mississippi, allows students to obtain verification forms that confirm proof of their enrollment and academic status as a good student for the current term; view specific information about their student loans; view their student loan deferment notifications and proof of their enrollment that Clearinghouse provides to loan holders, health insurers, and/or other providers of student services/products.
This service lets academic administrators specify justifications/qualifications when required for why an instructor is able to teach a course when the qualification does not seem to be obvious. Academic transcripts are digitized and categorized for each instructor. These are compared using an automated method to the CIP codes of the courses that the instructor teaches. The Faculty Credentials service provides a way to enter justifications in exception cases.
Faculty Experts Guide
The Faculty Experts Guide is used by the public to connect needs with expert resources. You may maintain your entry within myOleMiss from the Employee role by choosing Faculty/Staff Profile and then Areas of Expertise. You may add news areas of expertise as needed.
Faculty Reports & Evaluations
Faculty Reports & Evaluations allows faculty members to view their final Faculty Activity Reports (beginning year 2006 to present) and Evaluations (beginning year 2007 to present). Faculty Evaluations use Adobe Interactive Forms technology and include a back-end workflow by which the form is routed from the chair to the faculty member and then to others in the reporting line.
Faculty Technology Development Center
The Faculty Technology Development Center (FTDC) provides faculty members with skills that will enhance the use of computer technology in classrooms through workshops and one-on-one training. The FTDC also provides advice and technical support for the academic computing needs of faculty and staff.
Faculty Test Scanning
Faculty Test Scanning is available through the use of an OpScan Test Scanner. The FTDC provides assistance in grading tests. The scanner is located in the public computer lab in Weir Hall (Room 115). The scanner uses NCS General Purpose Answer Sheets Form No. 16485 (the Purple form) and may be used for faculty test scoring, surveys, Myers Briggs tests, etc.
The Telecommunications Center, located in Baxter Hall, offers domestic and international fax service for the campus community. Outgoing faxes are .75 per page plus long distance costs, incoming faxes are .50 per page and must include a cover page with recipient's contact information. The fax number is 662- 915-7010. Call the Telecommunications Center at 662-915-5922 for further information.
Final grades are available to students from within myOleMiss several days after final exams are over. Students are strongly encouraged to complete 100% of their teacher evaluations, and those who do may view their grades early in fall and spring terms. Students may view their final grades from the Student role within myOleMiss => Grades => Final Grades.
Freshman Attendance Based Initiative
Instructors are asked to report cases of three or more absences for their freshmen students each week in Fall and Spring terms through the Freshmen Attendance Based Initiative Interface (FABI). The FABI coordinator reviews this data and intervenes as needed to assist students who have multiple absences.
Google Groups is the new mailing list solution. Google Groups provides a Web-based management interface for list owners and support for attachments over 20MB. A UM Gmail account is required to manage your group. Email email@example.com to request a new group.
Grade Change Request
Instructors can initiate a Grade Change Request from the Faculty role in myOleMiss by selecting Course Administration => Class Rolls and Grades => Enter the academic year/term and click Submit. => Choose the class/section; select Final Grades - View/Change. The Grade Change Request form can be accessed by clicking the pencil icon next to the student.
Grade Change Request Approval
Administrators can process a Grade Change Request through the Academic Administrators role in myOleMiss by selecting Academic Administration => Grade Change Request Approval. This interface will allow administrators to process outstanding requests or submit a new request for courses owned by their respective department or college/school.
Graduate Program Coordinator (GPC) Interface
The Graduate Program Coordinator (GPC) Interface allows authorized academic administrators, employees, and graduate faculty members to view graduate admissions applications and make recommendations. When an applicant applies for graduate admission, a workflow is launched to process the application. The GPC Interface represents the step in the workflow by which graduate faculty evaluate applications.
Graduating Student Survey Report
The Graduating Student Survey Report allows you to view an overall statistical summary and comments for surveys completed by graduating students. The report consists of two parts: Service Unit and Academic Program. Reports are available by academic year and term.
Housing Maintenance Request
Students living in residence halls can access this application through the myOleMiss portal to submit maintenance notifications for items that are in need of repair. Once the request is submitted, a workflow will be initiated to route the request to the appropriate offices. From the Student role in myOleMiss, choose the Housing Maintenance Request link located under Campus Housing.
Information Technology Security
The Information Technology Security (IT Security) page contains best practices, tips, guides and resources as well as current threat information to assist the University community in maintaining a safe computing environment. All SAP GUI users are required to attend Security Awareness Training at least once every two years in order to maintain access to SAP.
Internal Admission Applications
Internal Admission Applications allows authorized University employees to manually enter an applicant's application for admission to the University. Employees can access the Internal Admission Application by selecting the Employee role in myOleMiss => Academics and Student Information to access the internal graduate and undergraduate applications.
The IT Helpdesk, centrally located in Weir Hall, open Monday – Friday 8 am to 5 pm, assists the university community with issues related to software, hardware, networking, email, Web pages, and other applications that run on the university’s campus-wide systems.
The IT Labs, located in Weir Hall, provide a public access lab in a safe and comfortable environment that meets the computing needs of the UM community. The lab provides access to more than 40 PC computers, as well as 12 Macintosh computers. Students use their Ole Miss Express cards to pay for printing. Black and white printing and copying charges are $.10 cents per page. Color printing is $.50 per page. A conference room can be reserved by UM students, faculty, and staff.
IT Media provides UM faculty and staff with convenient access to multimedia equipment for use in their classes and meetings. Available checkout items include PC & Apple laptops, LCD projectors, screens, VCR/DVD players, audio systems, and overhead projectors. Delivery and setup services are available, as well as carry-out, if you wish to pick up your equipment.
IT provides various technology training opportunities to the campus community throughout the year. General purpose sessions on topics such as IT security, Office applications, and email are offered quarterly. SAP training is offered monthly. In addition, the FTDC and MCSR offer periodic training sessions on topics related to their missions.
Download podcasts from iTunes U, a service that uses Apple's iTunes application. iTunes U provides the University of Mississippi a means for managing a broad range of audio and video content. Faculty and staff can utilize this system to create and post audio and video recordings of ongoing and one-time events, such as lectures, talks, and panel discussions. Members of the university community and general public can listen or subscribe to the available podcasts.
Limited Access Applications
Examples of Limited Access Applications in myOleMiss are Academic Council Workflow (ACW), SAP Uploads, SAP to Excel (STEP), Graduate Program Coordinator (GPC), and Faculty Activity Reports (FARs). To request access to these applications, have the owner of the data complete and submit the Web Application Access Form. For ACW and FARs, the owner would be the Dean or Chair of the School or Department; for SAP Uploads and STEP, the owner is the signatory officer for the account; for GPC, request approval from Dr. Wyandt in the Graduate School. Fax the completed form to (662)915-7180.
You may freely install and use Mathematica technical computing software on any computer owned by yourself or the University, under UM’s site license agreement.
You may freely install and use MATLAB technical computing software on any computer owned by yourself or the University, under UM’s site license agreement, which also includes these tools and toolboxes: Simulink, Bioinformatics, Control System, Curve Fitting, Data Acquisition, Image Processing, Instrument Control, Mapping, Optimization, Signal Processing, SimMechanics, Stateflow, Statistics, Simscape, Symbolic Math, & Parallel Computing.
MCSR Instructional Computing Accounts
Instructors may request accounts on MCSR supercomputers for their students to use during a semester-long course. Email MCSR a copy of your class roll to request accounts.
Each fall and spring term, instructors are asked to submit midterm grades for freshmen and sophomores enrolled in lower division sections. Students who have opted in to receive non-emergency text messages will receive a SMS text alert when the first midterm grade is submitted. To view midterm grades, login to myOleMiss => Click on the Student role. => Grades => Midterm Grades.
Mississippi Center for Supercomputing Research
The Mississippi Center for Supercomputing Research (MCSR) provides research computing support for faculty and students at all Mississippi universities, including access to supercomputers, research computing software, assistance and training, and grant writing services.
Mobile Asset Management
Mobile Asset Management enables property officers from the Office of Procurement Services to utilize mobile/hand held computers to conduct their property audits. Using the MC75A hand held computer from Motorola, auditors can scan the barcode on the property tag and update the location within the SAP ERP system in real-time using the device's Wi-Fi capability. The result is quicker, more accurate property audits.
My Profile - Students
My Profile, located within myOleMiss, allows students to maintain their preferences for communication from the University and their contact and related persons' information. Students may opt in to receive non-emergency text messages. Also, students may authorize their parents to receive Parent WebIDs and set preferences as to who can see their academic records.
myOleMiss (my.olemiss.edu) is the University's Web portal. Numerous self service Web applications for students, faculty and staff have been made available via this portal. The admissions applications and financial aid application for prospective students are also hosted here. In 2011, portal services for parents were added.
Network Blocked List
The Network Blocked List contains the Internet Protocol (IP) and Media Access Control addresses of computers and network devices that are currently blocked from accessing the campus network for a variety of reasons, such as copyright infringement, viruses, malware, or spam. One of the most common reasons for being blocked is a notification from the RIAA or DCMA that the computer is in violation of copyright laws, for example through peer to peer file sharing. In this case, you will need to visit the IT Helpdesk to regain access.
Official Ole Miss App - iPad Edition
The Official Ole Miss App - iPad Edition is available as a free download from the Apple App Store. With this app, you can instantly transport yourself back to Ole Miss with breathtaking photography and videos, campus news and up-to-the-minute sports scores, streaming audio from Rebel Radio, Twitter feeds and blogs, and more.
Online Account Payments
Online Account Payments is an application within myOleMiss that allows current students to pay their outstanding student account balances online. You may pay by credit card (VISA/MasterCard) or by bank draft.
Orientation enables you to register for Freshmen and Transfer Orientation Sessions and check the status of existing registrations. All new students (Freshmen and Transfer) are required to register for Orientation. From the New Student role in myOleMiss, choose the Orientation => Sign up for Orientation.
Orientation Tools provides authorized Orientation office personnel to view, register students, or make changes to existing orientation registrations. The authorized user can also maintain orientation sessions and details from the interface.
Parent WebIDs give parents access to the campus wireless network and some of the myOleMiss content and services available to students. Students must grant authorization to their parents in order for them to gain access to their information. Students have the ability to grant or withdraw parental access to three types of information: Academics, Financial Aid, and View/Pay Bills. Parents with WebIDs can opt in to receive the same REBALERT emergency text message notifications that students receive.
You are required to reset the password for your WebID every 90 days. To reset your password, click Password Help on the logon page to myOleMiss. If you are unable to reset your password using this tool, complete the Password Change Request Fax Form. For supercomputer password resets, email firstname.lastname@example.org.
PC, Mac, Printer Repair
Support for university owned equipment is provided by the IT Helpdesk and Electronic Maintenance Group (EMG). Student equipment repair is limited to virus/spyware removal and network configuration. For assistance contact the IT Helpdesk 662-915-5222 or email@example.com.
Faculty, staff, and currently enrolled students with a UM Gmail account can create a personal Google Site. Alternatively, individuals are allowed to create personal websites on the IT server named sunset. These sites may be personal expressions of hobbies and interests or they can be used as part of a class project. Content is subject to the Appropriate Use Policy. Review the web site hosting links provided or contact the Helpdesk to get started.
As part of a university-wide program to raise student awareness of what plagiarism is and how to avoid it, the Information Literacy Committee and General Education Committee have added the Plagiarism and Academic Honesty Tutorial to myOleMiss. After watching a 20 minute video, students will be presented with a brief quiz to complete.
Podcasting is the process of making a digital recording, either audio or video, available on the Internet for download to a computer or personal audio player. The FTDC has portable audio recorders and Flip video recorders available for faculty or staff to check out for podcast recording. Audio editing can easily be done using GarageBand (Mac) or Audacity (Win). Finished podcasts may be uploaded to iTunes U. For more information on creating, editing, or uploading a podcast, contact the FTDC.
Policy Administration System
The Policy Administration System enables authorized UM policy agents to create, edit, and manage university policies. You can upload and route policies electronically to appropriate offices for review and approval. The system tracks the modifications to policies over time so that you always know the history of changes that took place, as well as the individuals who made and approved the changes. The system also sends email alerts when policies are due for review. Contact the Policy Manager to gain access.
The Policy Directory showcases all activated UM policies with view / search capabilities for the public. The Policy Directory was deployed in Spring of 2005 and won first place in the technology category for the 2007 IHL Best Practice competition. See also Policy Administration System, which is the interface for maintaining policies.
Profit Center Look-up
Profit Center Look-up is an application that allows you to look up profit centers by signatory officer. A profit center is essentially a departmental account number used to capture revenue and expenditures.
General Fund profit centers (Fund 10) are excluded from the results. You will need to have access to the myOleMiss portal to use this application.
Provost Scholars Program
The Provost Scholars Program recognizes and rewards eligible entering Freshmen for their academic performance to date. Students are automatically identified and notified when their academic records are received by the University. Program candidates are given the ability to accept or decline entry into this program using an online form.
REBALERT Text Message Notifications
University employees and students who have provided a valid cell phone number will receive emergency text message notifications from the University. Employees and students can verify or change their cell phone by logging in to myOleMiss with their WebID. Within myOleMiss, students click Student => My Profile => Contact Information. Employees click the Employee => My HR Tools => Address & Communication Preferences. Follow the instructions to edit your information, if needed.
Remote Assistance for Your Desktop or Laptop
LogMeIn Rescue is the remote assistance tool used by the IT Helpdesk to perform remote troubleshooting on your personal desktop computer or laptop. This tool allows IT Helpdesk staff members to see what you are seeing, providing you have granted access.
Current students with a WebID who meet certain criteria are able to view/download the unofficial transcript and request the official transcript. Transcripts may be obtained online, via regular mail, FedEx, or fax. Only students with specific criteria met will be able to receive online transcripts. Other students should download the Transcript Request form and mail or fax to indicated address on the form. Varied costs apply for transcripts.
University of Mississippi (UM) faculty, staff, and students receive individual accounts for access to email, wireless services, Blackboard Learn and other technology service that use UM single sign-on. Employees and students may request an account for a group calendar, email alias for an organization, or a personal web page to name a few. UM organizations and persons not affiliated with the University may request accounts to conduct UM-related business.
Research Computing Accounts
Research accounts on MCSR Supercomputers are available free of charge to students and employees of all Mississippi public universities.
Research Computing Training
MCSR offers free, one-hour, hands-on research computing workshops for students and employees. Topics include basic UNIX/Linux skills, math and statistical software packages, parallel programming on the supercomputers, and more. Email MCSR to schedule a workshop for your class, or register online for regular training events during each semester.
Research Software Development
MCSR sometimes provides computer programming support for high performance, statistical, or Web/Database research projects and information systems. Email MCSR to see if this service is right for your project.
SAP Event Planning
Event Planning is the process in SAP by which the course schedule is maintained. Access to Event Planning requires possession of an SAP license, installation of the SAP GUI, and training. Training and access to Event Planning is available during two time windows each year, to be determined by the Registrar. Check the SAP Training Calendar for times and dates.
SAP GUI Access
To receive access to the SAP GUI, you must request an SAP license, attend SAP Training, submit SAP Authorization Request and SAP User Agreement forms and have the SAP GUI installed on your computer. Visit myOleMiss > Employee > SAP to see the options for installing the GUI on a PC or a Mac.
SAP to Excel (STEP)
SAP to Excel (STEP) is a Limited Access Application in myOleMiss that allows authorized users to view account data for any Internal Order (25 or 30 accounts). The signatory officer for the account(s) must complete an authorization form and fax it to 662-915-7180 before access is provided.
SAP Training is a prerequisite for access to SAP functionality. IT offers training in twelve areas of SAP commonly used by academic and administrative employees. Training qualifies a user to enter and approve time, create purchase requisitions, view student data and book students in classes, view account information, run property reports, request maintenance from Physical Plant and other administrative tasks.
SAP Upgrade Issues
IT applies the newest patches to SAP sytems in test environments. Employees test all processes to make sure that functionality and authorizations have not been affected by the patches. This is an important process in the system management lifecycle. Using the SAP Upgrade Issues application, employees can report, manage and track any issues they see as a result of new patches.
SAP Upload Authorization
The SAP Upload application allows authorized users to upload certain charges to student accounts or create payroll deductions for employees via myOleMiss. Examples of these charges are Employee Health and Student Health charges, Study Abroad fees, and parking fines and decals. The department head must complete an authorization form and fax it to (662)915-7180 before access is provided to a new user.
SAS is a statistical analysis software package used for analysis of data in all disciplines of social and natural science.
UM purchases 50 annual SAS licenses in August of each year. OIT coordinates the purchase and makes some copies of SAS available in the Weir Hall lab. Ask the lab attendant for details on which computers have SAS installed.
For support with SAS purchasing, installation, or use, contact MCSR at firstname.lastname@example.org.
Search / View Students
Authorized employees can search and view information for admitted and enrolled students from the Academic Administrator role within myOleMiss by selecting Academic Administration => Search/View Students. The system filters the results and only displays those for whom you have access, for example students who are enrolled in a program of study offered by your home department.
Search Faculty Activities
Faculty members enter research and creative activities as part of creating their Faculty Activity Reports. Search Faculty Activities allows you to search and view activities such as grants, books and journal articles. The Advanced Search Options feature lets you search by status, organization, activity type and many other characteristics. Several output formats are supported including Excel.
Secure Document Exchange
Secure Document Exchange allows authorized users to securely upload document(s) for specified recipient(s). Recipients are able to securely download the document(s). Secure Document Exchange should be used rather than email for sharing confidential documents.
Selection Committee for UG Supplemental Applications
Selection Committee for UG (Undergraduate) Supplemental Applications is an application that allows selection committee members for the Honors College, Residential College, Croft Institute, Lott Institute, Chinese Language Flagship, Osher Scholarship, Regional Scholarship and the Center for Manufacturing Excellence to view the Special Programs & Scholarship Application and to make recommendations.
In preparation for the inauguration of Chancellor Dan Jones, the UM community took the opportunity to reflect on the ways in which its members transform the lives of others through service. To showcase this important aspect of our mission, IT created the Service Directory. It is a place where the UM community can showcase the important ways in which it serves the community, nation, and world and where people can come to find opportunities to become involved.
Service Projects Administration
Service Projects Administration provides the UM campus community with the ability to create and showcase the service projects and record hours volunteered with a particular service project or hours volunteered in general. Service projects may be viewed by the public through the Service Directory at service.olemiss.edu.
SMBHC Sophomore Petition
SMBHC Sophomore Petition allows sophomore students to apply to become candidates for SMBHC Scholar. To be eligible, students must meet the minimum GPA requirement at the end of 60 hours (3.4 GPA cumulative) and be in good standing with Community Action Hours. Students, academic administrators, or employees may login to myOleMiss => Choose the appropriate tab - Student, Academic Administrator, or Employee => Then, Students => Select SMBHC Sophomore Petition from Detailed Navigation.
SMBHC Student Overview
SMBHC Student Overview is used by the Honors College staff to track information on Honors College students. To access information, academic administrators or employees may login to myOleMiss. => Choose the appropriate tab, Academic Administrator or Employee. => Choose the Students tab. => Select SMBHC Student Overview from Detailed Navigation.
Special Programs & Scholarship Application
Special Programs & Scholarship Application allows students to submit applications for the Entering Freshman Scholarship, the Residential College, the Sally McDonnell Barksdale Honors College, the School of Pharmacy, the Croft Institute, the Lott Leadership Institute, the Chinese Flagship Program, and the Center for Manufacturing Excellence.
Special Programs & Scholarship Application allows students to submit applications for the Entering Freshman Scholarship, the Residential College, the Sally McDonnell Barksdale Honors College, the School of Pharmacy, the Croft Institute, the Lott Leadership Institute, the Chinese Flagship Program, and the Center for Manufacturing Excellence.
SPSS statistical software may be installed on any Windows or MAC computer owned by UM, its employees, or its students. UM’s 2012 license agreement covers all modules of SPSS, including AMOS.
For SPSS installation instructions, please login to my.olemiss.edu => Select the Student role=> Technology => Research Software. Select "SPSS" to read the instructions.
Human Resources requires annual staff appraisals. The Staff Appraisals application in myOleMiss allows supervisors to create appraisals using interactive PDF form technology and employees to acknowledge appraisals. Those in the reporting line of the employee may view the appraisals. Once complete, the appraisals are archived in UM's digital imaging system.
Assistance with using statistical software packages to analyze research data for theses and dissertations is sometimes available to students, with the consent of their advisors. Departments may access these services. All potential projects are considered on a case-by-case basis.
Student Community Service Report
Student Community Service Report is used by SMBHC staff to track community service hours their students have accumulated during a particular period of time. This is an SAP GUI transaction that works only on Windows. To access the report, academic administrators or employees may log onto myOleMiss. => Choose the appropriate tab - Academic Administrator or Employee. => Then, Students tab. => Select Student Community Service Report from the left "Detailed Navigation" list.
Student Computer/Software Purchases
The University has arrangements with several vendors to offer technical products to students, faculty and employees at reduced prices. For example, students may purchase Microsoft products at reduced rates.
Student Conduct Process
This application, sponsored by Student Housing and the Dean of Students, provides a systematic and consistent method for processing student judicial cases online. It includes a way for students to enter appeals, view the status of their cases, etc. Processing is driven by workflow in SAP.
Student Laptop Rental Program
The Student Laptop Rental Program, initiated during the Fall 2010 semester, provides students with an alternative to purchasing a computer. Computers may be rented by the day, weekend, month, or semester. These PC laptop computers come pre-installed with Windows 7, Microsoft Office 2010, and Symantec EndPoint Antivirus. All laptops are equipped to work with wired and wireless networks. Carrying cases are included.
The Syllabi/Learning Outcomes interface was deployed in 2007 as part of UM's SACS accreditation process. Instructors are encouraged to upload syllabi and enter learning outcomes for the courses they teach. The Syllabi - Manage interface is available from the section drop-down menu within Class Rolls and Grades. Chairs can access this same interface from the Academic Administrator role within myOleMiss by selecting Academic Administration => Syllabi/Learning Outcomes.
Symantec Enterprise Vault
Symantec Enterprise Vault is a content archiving system that moves email and their attachments to an online storage area called a vault. Vault provides you with 5GB of storage space for archived messages. Your email messages are accessible from any location with an internet connection.
TACIT - Faculty Computer Replacement Program
TACIT stands for Technology Acquisition for Curricular and Instructional Technologies and is a program to replace outdated computers for faculty. This program, which is funded by the Provost's Office and facilitated by Information Technology, is an attempt to assist faculty who have had inadequate access to technology for curriculum development. The goal is to replace faculty members' primary computers; giving them more immediate access to-and ready capacity to create-technology resources.
The UM Teacher Evaluation process is completely online, including the interface to submit evaluations and the interface to view evaluation results. There are two incentives for completing your evaluations in a timely manner in Fall and Spring terms. If you submit 100% of your evaluations before final grades are made available, you will be able to view your grades up to 12 hours earlier than other students. Also, you will be able to register a day early for the following Fall or Spring term.
The teaching labs in Weir Hall are comprised of a Mac Lab, a PC Lab, and a small Conference / Study Room. Each lab is available for reservation for class projects, presentations, and training sessions. Weir 104 – 13 Macs; Weir 107 – 19 PCs; Weir 115 – 1 PC. All labs have a projector and screen.
Technology Procurement provides the university community with assistance in purchasing computers, hardware, and classroom technology specific equipment for campus use.
Telecommunications Billing Reports
Telecommunications provides online access for viewing of department and personal long distance bills, department annual phone service billing and department network billing. Log in to myOleMiss =>Click the Employee tab =>Click Tools & Resources from the top menu => Click Telecommunication Reports from the Detailed Navigation menu => Click the link for the report type you would like to view - Personal Long Distance, Departmental Long Distance or Annual Departmental Cost Report.
The Telecommunications Center provides communications service support to the faculty, staff, and students at the University of Mississippi. Services include:
- Local and Long Distance telephone service
- Telephone features: Caller ID, Voicemail to employees and customized telephony solutions
- Cable TV: Basic and expanded Cable TV channels for the entire campus
- Inside and outside plant cabling services: Support and design of customized cabling solutions for the campus.
Telecommunications Network Billing
Telecommunications provides online access to view network billing for departments. Use the Search box to locate Telecommunication Network Billing => Click Organization Data=> Highlight the Organization Name =>Click Get Cost Distribution.
Telephone Service for Employees
Departments may request additional University phones, moving of existing University phones or changing existing University phones via an SAP notification. If SAP access is not available, requests may be submitted via email to email@example.com.
Telephone Service for Students
Telephone service for students living in residential halls is available upon request by the student at no charge. To request a local phone number, students should call 662-915-5922 or come to the Telecommunications Center in Baxter Hall.
Transfer Equivalency Report
The Transfer Equivalency Report displays a student's transfer work and how the courses from the external institution are mapped to Ole Miss courses and credit. The report is unofficial and should be used for advising purposes only.
UM Blogs is a Web-based content management system that provides UM offices and departments a method to report news and distribute other important information via the Web without having to know HTML. TECHNews was one of the first newsletters to make use of this service.
UM Today is a centralized announcement system designed to improve communication across campus. Instead of messages being sent and received all day long, a single compilation email is created each morning with your day's announcements. This same list is available in myOleMiss where the messages are posted immediately.
UM Transfer Course Equivalencies
The UM Transfer Course Equivalencies interface allows you to see how academic work completed at other universities equates to UM courses. For example, you can see that ACC 1213 completed at one of the Mississippi Community Colleges is equivalent to Accy 201 at UM. This project began in 2005 and won first place in the technology category of the MS IHL Best Practices competition in 2008.
The design and content of the UM Website is directed by the UM Web Planning Committee with direct daily oversight by IT, University Communications, and the Campus Webmaster. Individual departments and organizations are responsible for their respective sites.
The University owns the domain "u1.ms" for creating short URLs. These are helpful when sending someone to a webpage that has a longer address than can be reliably sent via email or text message. (This is functionally the same type of service that twitter.com and bit.ly provide.) If you need a shortcut to an "olemiss.edu" URL, contact firstname.lastname@example.org.
View Profile - Faculty/Staff
View Profile, located in myOleMiss, under the Employee role => Faculty/Staff Profile allows employees to:
- Maintain their communication preferences.
- List their areas of expertise.
- Upload a profile photo and a curriculum vitae.
- Specify a personal web page.
Voicemail for Employees
Employees may request voicemail for their University telephone by completing and submitting the Voicemail Application that is available on the Telecommunications webpage. Voicemail services are billed annually and are prorated from the install date through the end of the current fiscal year.
Vote in Staff Elections
Staff Council member nomination/election, Overall Outstanding Staff Member nomination, EEO Category election, etc. are some of the University of Mississippi's staff elections held yearly. During scheduled elections, login to myOleMiss. => Use the Search box to locate/select Vote in Staff Elections.
Vote in Student Elections
Associate Student Body (ASB) Senate, Graduate School Council (GSC), Homecoming, Spring Officer, and Senior Class elections are some of the University of Mississippi elections held yearly. On voting days, students may vote any between 9 a.m and 5 p.m. from any computer. During scheduled elections, login to myOleMiss => Use the Search box to locate/select Vote in Student Elections.
VPN (Virtual Private Network)
A VPN (Virtual Private Network) provides a secure connection between a user and a protected service. The University of Mississippi (UM) provides VPN account services to UM employees that have a need to access the University's internal network from a remote location.
Web directory allows you to search departments, offices, buildings, committees, other entities/websites belonging to departments and organizations located on the University of Mississippi campus.
The University hosts many domain names in addition to the standard "olemiss.edu" name. These may be requested for ongoing departmental or organizational programs, special events, or dedicated server identification. Sites may be created on one of the Web servers which IT manages, or on a separate server managed by a department. Domain names are approved on a "by-case" basis.
WebID is a single sign-on to a variety of Web-based systems available to University of Mississippi students, faculty, and employees such as email, myOleMiss, Blackboard, Ole Miss Blogs, VPN, and the campus wireless network.
While wired network access is available in all campus buildings, wireless coverage is continuously being added. The wireless campus map displays locations currently outfitted with University of Mississippi wireless technology.
A valid WebID is needed to log on to the campus wireless network.
Wireless Printing gives students the capability of printing from a personal laptop or any computer to an authorized location on campus, Weir Hall 114. You must have funds in your Ole Miss Express account to retrieve and pay for prints. The cost for black and white prints is $.10 per page; color, $.50. To set up the wireless printing feature, visit the IT Labs home page => Select "Download" located under the "Remote Printing" block.